Top 7 Administrative coordinator Jobs in Rutland, Vt

Administrative Coordinator
Rutland Mental Health Service, Inc. —Rutland, VT
- $23.39 - $25.28 an hour
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
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Dental Front Office Coordinator
Family Dental Associates —Rutland, VT
- $23 - $25 an hour
- Full-time
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Health insurance
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Salon & Spa Coordinator
Five Elements Salon & Day Spa —Rutland, VT
- From $15.50 an hour
- Part-time
- In-person
- Entry level
- Employee discount
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8h
Office Coordinator | Chippers, Inc.
The Davey Tree Expert Company —Woodstock, VT
- $22 - $27 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
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Medical Office Coordinator
North Star Health —Ludlow, VT
- $18 - $20 an hour
- No weekends
- HIPAA
- Administrative experience
- High school diploma or GED
Office Coordinator
Bethany Birches Camp —Plymouth, VT
- From $250 a week
- Seasonal
- 18 years or older
- Computer literacy
- Computer skills
- Life insurance
- Food provided

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Front Office Assistant
Rutland Regional Medical Center —Rutland, VT
Appropriately handles multiple incoming phone calls and face to face conversations from a variety of customers with high levels of integrity, triaging, and…
$19.97 - $29.09 an hour
Receptionist
Shear Heaven Salon & Day Spa —Rutland, VT
Manage multi-line phone systems efficiently, answering inquiries and routing calls accurately. Experience with multi-line phone systems, data entry, filing, and…
$16 - $20 an hour
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8d

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Administrative Coordinator

Rutland Mental Health Service, Inc. -
Rutland, VT

Quick Apply

Job Details

$23.39 - $25.28 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Flexible schedule
Life insurance

Qualifications

High school diploma or GED
Driver's License

Full Job Description

Community Care Network is looking for an Administrative Coordinator to join our team!

Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through a responsive, innovative and collaborative human service

About the Role:

The Administrative Coordinator provides administrative, operational, and program support to ensure the efficient functioning of programs. This position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners.

Responsibilities:

Administrative Support
Provide administrative support to programs and the leadership team.
Prepare correspondence, reports, meeting agendas, minutes, and other department documents.
Maintain organized electronic systems in accordance with agency and regulatory requirements.
Assist with tracking deadlines, assignments, and department projects.
Coordinate office operations and support day-to-day administrative needs of the department.
Scheduling and Coordination
Schedule meetings, trainings, interviews, and department events.
Coordinate calendars for leadership and department meetings.
Assist with onboarding logistics for new staff and contracted providers.
Support communication and coordination between programs, departments, and external partners.
Compliance and Documentation
Assist with maintaining documentation related to Medicaid, State, and agency compliance requirements.
Help prepare materials for audits, reviews, and monitoring activities.
Provider and Staff Support
Serve as a point of contact for community partners regarding administrative processes.
Assist with processing paperwork related to contracted supports, billing, provider records, and other operations.
Support staff with navigating administrative systems and procedures.
Help ensure consistent communication regarding department processes and expectations.
Demonstrate advanced proficiency in the agency’s electronic medical record system including providing administrative support to program areas within the system.
Offer recommendations and support to improve documentation workflows, efficiency, and overall data accuracy.
Data Tracking and Reporting
Maintain spreadsheets, tracking systems, and departmental databases.
Compile data and assist with preparing monthly, quarterly, and annual reports.
Monitor administrative workflows and identify opportunities for improved efficiency and organization.
General Responsibilities
Maintain confidentiality in accordance with HIPAA and agency standards.
Participate in department meetings, trainings, and quality improvement activities.
Perform other related duties as assigned.

Qualifications:

High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
Minimum of 3–5 years of relevant experience required, preferably in healthcare, developmental services, behavioral health, or human services.
Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
Demonstrated analytical and problem-solving skills with attention to detail and accuracy.
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
Experience working within electronic medical record systems preferred.
Ability to collect, organize, and interpret data for reporting and quality improvement purposes.
Strong written and verbal communication skills, including preparation of meeting minutes, reports, and professional correspondence.
Ability to work independently while collaborating effectively with leadership, staff, and external stakeholders.
Demonstrated ability to maintain confidentiality and manage sensitive information in accordance with HIPAA and agency standards.
Must have a valid driver’s license, reliable transportation, and personal automobile liability insurance coverage at or above levels mandated by the State of Vermont.
Successful completion of a criminal history background check after hire.

Benefits:

Competitive pay $23.39 - $25.28/Hour (compensation is typically dependent upon experience)
Comprehensive Benefit Package
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Career Training and Development
Collaborative and engaging team meetings with supervision

Our work is guided by our core values of Trust, Accountability, Respect, Cultural Competence, Person-Centered, and Continuous Learning and Growth.

CCN is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

administrative coordinator jobs in rutland, vt

Administrative Coordinator

Dental Front Office Coordinator

Salon & Spa Coordinator

Office Coordinator | Chippers, Inc.

Medical Office Coordinator

Office Coordinator

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