THIS JOB POSTING WILL AUTOMATICALLY CLOSE UPON THE RECEIPT OF 100 APPLICATIONS
OR
AT THE FINAL FILING DEADLINE, WHICHEVER OCCURS FIRST.
This position is 100% in-office and offers either a 4/10 schedule (Monday through Thursday, anticipated hours of 9:00 a.m. to 7:30 p.m.) or a 5/8 schedule (Monday through Friday, anticipated hours of 11:00 a.m. to 7:30 p.m.). Start and end times may be adjusted based on the operational needs of the City Clerk's Office, including attendance at evening City Council and Commission meetings. The Deputy City Clerk serves as the Clerk for assigned Commission meetings and will be required to work overtime as needed.
IDEAL CANDIDATE STATEMENT
The ideal candidate is an organized, detail-oriented administrative professional with excellent customer service skills and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. They are accurate, dependable, and take pride in producing high-quality work while maintaining confidentiality, professionalism, and a commitment to transparency in local government. The ideal candidate will have strong administrative and organizational skills and is comfortable preparing agendas, proofreading documents, maintaining official records, responding to public records requests, processing contracts, and coordinating a variety of legislative and administrative activities. They communicate effectively, work well both independently and as part of a team, and exercise sound judgment in supporting the City Council, commissions, City staff, and the public.
Under general supervision, the Deputy City Clerk performs a wide variety of difficult, complex, and specialized clerical and administrative duties in the City Clerk’s Office; assists the public and other City departments; prepares City Council agenda and chamber; assembles bid materials and processes contracts; provides notary services.
DISTINGUISHING CHARACTERISTICS
This classification is populated with multiple incumbents who perform at the journey level and are responsible for providing administrative assistance including maintaining records and documents and providing detailed information to City departments, citizens, and outside agencies.
Deputy City Clerk is distinguished from Senior Deputy City Clerk in that the latter performs specialized and technical duties in support of the City Clerk’s Office.
SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Assistant City Clerk. The classification does not have supervisory responsibilities.
Knowledge of:
- English usage, spelling, grammar, and punctuation.
- Modern office methods, procedures, and equipment.
- Principles of report writing and business letter writing.
- Computers and word processing applications.
- Complex record keeping principles and procedures.
- Basic arithmetic.
- Principles of excellent customer service.
- Legal requirements for various publications and hearings.
- Organization, procedures, and operating details of the City Clerk’s Office and City government.
Skill in:
- Use of computers and computer applications and software.
- Managing multiple tasks and deadlines.
Ability to:
- Communicate effectively, orally and in writing.
- Work cooperatively and effectively with other departments, outside agencies, elected officials, and the general public.
- Analyze situations carefully and adopt effective courses of action.
- Compile and maintain complex and extensive records.
- Independently compose correspondence and written reports.
- Understand the organization and operation of the City and outside agencies as necessary to assume assigned responsibilities.
- Type at a speed of not less than 50 net words per minute.
- Interpret, translate, and apply State and local legislation.
- Work independently in the absence of supervision.
EXPERIENCE AND EDUCATION
Any combination of education and experience that would provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of increasingly responsible clerical experience, including one year of experience performing complex and difficult clerical duties comparable to those of an advanced journey-level clerical class in the City of Sacramento.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Notary:
Possession of a Notary commission issued by the California Secretary of State is highly desirable.
PROBATIONARY PERIOD:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
