Summary: This position communicates with the Division Manager, Unit Managers and Clinical Supervisors to ensure appropriate staffing. Communicates with employees regarding schedules, benefits and contract provisions. Coordinates all paperwork with Employee Health, Human Resources and Pay Management. Coordinates activities involving the morgue. Responsibilities:
(30%)* Completes master schedules for each nursing unit one month in advance. Completes daily staffing sheets and posts. Maintains nursing roster. Records employee response when called into work. Oversees timely and accurate maintenance of Kronos records, maintains position control for staffing and listing of all vacant positions, maintains weekly staffing grid, oversees and trains employees on MyTime Select and programs profiles, maintains and oversee the interface of MyTime Select with attendance records, oversees the resource pool and allocates staff according to daily needs using judgement on deploying and re-deploying staff.
(30%)* Provides staffing coverage when employees call in ill, etc. Works with individual managers to provide coverage for vacations, personal holidays, extended sicknesses or leave of absences and assists with staffing coverage during orientation for new employees or employees who are off work for various leaves. Finds coverage for shift administrator PTO requests. Maintains the administrative calendar. Delegates assignments to afternoon, midnight and weekend staff.
(20%)* Maintains a list of holidays worked by each employee and record of all HR's (human resource time off) given. Maintains educational records for staff and other records for licensed staff.
(20%)* Coordinates all paperwork with Employee Health, Human Resources, Risk Management and Pay Management for absences and leaves, PTO/Funeral/other requests, payroll corrections and other pay management items, and assists with risk management items in coordination with other leadership. Coordinates activities involving the morgue (in accordance with applicable policies) including and involving as appropriate the Lab, Medical Examiner, morticians and all necessary releases pertaining to expired patients.
OTHER DUTIES AND RESPONSIBILITIES:
Communicates with employees regarding their schedules, questions regarding benefits, vacation, union contract provisions, etc.
Maintains records of organ donations.
Provides monthly orientation to new staff on forms and schedules.
Other duties as assigned.
Required Education:
Education: HIGH
Equivalent Experience: Associate's degree in secretarial services preferred.
Education Specialization: GENSTUDY
Essential: true
Other Information:
EXPERIENCE, TRAINING AND SKILLS:
PC proficiency and good organizational and people skills required.
MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
One-year hospital secretarial and medical experience preferred.
Completion of a Medical terminology course preferred.
PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:
Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.
Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
Overall vision and hearing is necessary with or without assisted device(s).
Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs.
Equivalent Experience and Other Comments (Education):
Education: HIGH
Equivalent Experience: Associate's degree in secretarial services preferred.
Education Specialization: GENSTUDY
Essential: true
