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Clinical Education Records Administrator (St. Augustine, FL)
St. Augustine, Florida Job ID 1260 Date posted 07/27/2026 Hiring Range $20.19 - $26.35 Apply
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Overview
At the University of St. Augustine for Health Sciences (USAHS), we seek innovative people that focus on supporting our learners through every stage of their educational journey. Working at USAHS allows you to put students first, while being a force for good. We believe that advancing our communities starts with a diverse employee base, so that as we interact with others, we can build bridges to trust, respect, and understanding. At USAHS, we understand how important it is to be able to come to work as your full, authentic self, bringing with you all of the experiences and ideas that are uniquely 'you'. Grow not only in your career but as a person. Be a force for good. Be the University of St. Augustine.
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Success Profile
What makes a successful Clinical Education Records Administrator (St. Augustine, FL) at the University of St. Augustine? Check out the traits we’re looking for and see if you have the right mix.
Student First
Collaborate
Innovation
Customer Focus
Committed to Vision and Values
Accountable
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Our Values
The mission of the University of St. Augustine for Health Sciences is the development of professional healthcare practitioners through innovative, individualized, and quality classroom, clinical, and distance education.
Student first
Integrity
Professionalism
Health and wellness
Promoting excellence and innovation
Responsiveness
Creative and critical thinking
Collaboration
Culture
As a Certified B Corp institution since 2015, we are proud to be a part of a global movement that empowers businesses to meet the highest standards of verified social and environmental performance, public transparency and legal accountability to balance and purpose. As part of the B Corp community we are committed to working toward reducing inequality, lowering levels of poverty, a healthier environment, stronger communities, and the creation of more high-quality jobs. As part of our family, you will be given the opportunity to participate in a wide range of community projects focused on environmental sustainability and community support.
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Key Benefits
Generous Medical, Dental & Vision Plans
Higher Education Tuition Reduction
Health Care Flexible Spending Accounts
Long Term Disability Coverage
Supplemental Life Insurance
401k with Match
The University of St. Augustine for Health Sciences offers competitive salaries and comprehensive benefits that include various options for health and wellness, income planning and protection, a generous paid time off policy including holidays, and professional development opportunities.
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Position Description
The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.
GENERAL SUMMARY
The Clinical Education Records Administrator creates, maintains, and updates databases and program information for the University’s programs that have clinical education as part of their curriculum. This includes but is not limited to: Fieldwork Data (FWD) forms for OT, Student Evaluation of Fieldwork Experience forms (SEFWE) for OT, Clinical Experience Request Forms (CERF) for all programs, Clinical Site Information Forms (CSIF) for PT, Clinical Performance Instrument forms (CPI) for PT and clinical placement data base management for all programs. This individual is also responsible for administering the Educational Support Plan for all Clinical Affiliate Sites, Clinical Instructors and Fieldwork Supervisors that host USAHS students during their clinical rotations.
This is a campus-based position located on the St. Augustine Campus located in St. Augustine, FL. This position follows a hybrid work schedule requiring a minimum of 3 days on campus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Receives and tracks University clinical education pre-admission requirements to ensure compliance
- Maintains Clinical Education site files and Student Portal information based on input from affiliate clinical sites, including student, clinical site and clinical instructor surveys and evaluations
- Maintains clinical site compliance for all affiliated facilities
- Assure accuracy of data for all clinical experiences including student, site and clinical instructor information
- Maintains Clinical Performance Instrument (CPI) data provided through CPI WEB as required for student clinical evaluation and accreditation reports
- Manages updates and prepares lists provided to students, faculty and staff to ensure timely clinical placements for students
- Manages student – clinical placement database including recording confirmations, declines and cancellations of clinical placements
- Records and tracks hours of student supervision provided by clinical sites
- Issues certificates and vouchers to clinical instructors in accordance with the education support plan
- Creates and distributes routine reports within the department and coordinates with other departments to prepare and submit monthly reports reflective of department activity, in accordance with accreditation requirements
- Represents USAHS in meetings and conference calls
- Assists with other projects, activities and programs as requested
OTHER DUTIES AND RESPONSIBILITIES
May perform other duties and responsibilities that management may deem necessary from time to time.
POSITION IN ORGANIZATION
Reports to: Manager, Clinical Education Central Functions
Positions Supervised: N/A
TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE
- High school diploma, bachelor’s degree in healthcare, administration or management preferred
- 1-2 years of experience, experience in an academic setting preferred but not required
- Ability to work accurately and coordinate and accomplish a variety of tasks with tight deadlines
- Strong interpersonal skills including effective verbal and written communication skills
- Ability to work collaboratively as part of a team and to interact effectively with colleagues, administrators and faculty members and students, as well as external constituencies
- Data entry and document management experience; demonstrated attention to detail
- Ability to track multiple sets and tracks of data in a demanding work environment
- Demonstrates ability to maintain confidential information
- Exhibit patience and positive attitude in establishing and encouraging a learning environment
- Experience using Salesforce and EXXAT highly preferred
- Experience understanding medical terminology highly preferred
- Proficiency in Microsoft Office suite including Outlook, Word, Excel, Teams and Adobe
TRAVEL - N/A
BUSINESS COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
- Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
- Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
- Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Drives Results - Consistently achieving results, even under tough circumstances.
- Innovation - Creating new and better ways for the organization to be successful.
- Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The University is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, genetic condition, national origin, citizenship, disability, marital status, military status, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances.
