Top 5 Meeting planner Jobs in Saint Charles, Il

Assistant Director of Conference Planning
Q Center —Saint Charles, IL
- $85,000 - $100,000 a year
- Extended hours
- 6 years
- Bachelor's degree
- Mentoring
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Conference Services Supervisor
Q Center —Saint Charles, IL
- $22 an hour
- Weekends as needed
- Sanitation
- Mid-level
- High school diploma or GED
- AD&D insurance
- Paid holidays
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14d
Executive Meeting Manager
Chicago Marriott Oak Brook —Oak Brook, IL
- $62,000 - $65,000 a year
- Full-time
- Computer literacy
- Mid-level
- Hotel
- Paid holidays
- Disability insurance
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Conference Services Supervisor
Q - Center —Saint Charles, IL
- $22 an hour
- Weekends as needed
- Sanitation
- Mid-level
- High school diploma or GED
- AD&D insurance
- Paid holidays
Quick Apply
14d
Education & Meetings Coordinator
American College of Prosthodontists —Rosemont, IL
- $58,000 - $63,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Profit sharing
- Paid holidays
Quick Apply

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Assistant Director of Conference Planning

Q Center -
Saint Charles, IL

Quick Apply

Job Details

$85,000 - $100,000 a year

Qualifications

Program management
Team leadership
Managing hospitality teams
Bachelor's degree
Managing event budgets
Managing hospitality operations budgets

Full Job Description

Q Center is looking for a Assistant Director of Conference Planning to join our team!

This position does require a 45 hour work week.

The salary range for this position is $85,000 - $100,000

POSITION SUMMARY

The Assistant Director of Conference Planning supports the Director of Conference Planning by providing leadership and operational oversight for assigned conference programs and daily departmental functions. This role focuses on execution excellence, client satisfaction, cross-department coordination, and team support. The Assistant Director plays a critical role in ensuring accurate event planning, seamless on-site execution, and consistent delivery of Q Center service standards.

QUALIFICATIONS

Education & Experience:

Bachelor’s degree in Hospitality Management, Business Administration, or related field required
Minimum six (6) years of progressive hospitality management experience within a full-service hotel, resort, or comparable hospitality environment
Director-level experience required
Minimum five (5) years of supervisory or leadership experience required, previous director-level experience preferred
Proficiency with event planning systems, software, and diagramming tools
Proven track record of managing complex events, budgets, and departmental teams

Physical requirements:

Regular movement throughout the property to oversee operational areas
Ability to lift up to 20 pounds occasionally and up to 10 pounds frequently
Extended hours may be required based on business demands

Knowledge, Skills & Competencies:

Strong executive presence with the ability to influence across all levels of the organization
Outstanding verbal and written communication skills
Strong listening, problem solving, and conflict resolution abilities
Ability to manage multiple, complex events simultaneously
Strategic thinking with operational and financial insight
Strong client-service orientation and commitment to exceptional guest experiences
High level of professionalism, integrity, and accountability

ESSENTIAL DUTIES & RESPONSIBILITIES

Leadership & Strategic Partnership

Align objectives with operational goals and Q Center’s mission and vision
Provide leadership insight on client service trends, operational opportunities, and service improvements
Communicate organizational directives, operational priorities, and service standards
Represent Q Center professionally with clients, guests, and vendors

Conference Planning Operations & Compliance

Provide strategic oversight of daily Conference planning operations, ensuring alignment with organizational goals, operational standards, and client expectations
Ensure departmental procedures, workflows, and documentation are compliance with internal SOPs, company policies, and regulatory requirements. including the creation, implementation, and ongoing maintenance of SOPs for new or updated procedures.
Monitor scheduling, space utilization, and resource allocation to maximize efficiency and support seamless event delivery
Maintain active onsite presence to ensure seamless program execution and client satisfaction
Consistently exceed service standards to strengthen client relationships, elevate event outcomes, and ensure business and long-term loyalty
Lead Q Center key accounts, developing detailed event specifications, diagrams, timeliness, and addendums for high level, complex programs
Create and distribute accurate Banquet Event Orders, group resumes, and floor plans
Maintain complete and accurate event files in Delphi, Opera and diagramming systems
Track and communicate changes in real time and update documentation in accordance with established Standard Operating Procedures deadlines
Present assigned programs at operational meetings
Ensure compliance with purchase orders processes and financial documentation standards

Profitability & Performance Optimization

Develop strategies to improve operational efficiency and service delivery within Conference Planning
Support initiatives that improve client satisfaction, retention, and repeat business
Assist with post-event billing and invoice accuracy
Partner with department leaders to ensure Conference Planning operations contribute positively to overall property performance and profitability

Operational Excellence & Process Improvement

Review, analyze, and improve departmental procedures to enhance efficiency and client satisfaction
Implement tools and workflows to streamline conference planning operations
Coordinate across departments to ensure smooth execution
Monitor key performance indicators and event metrics to drive continuous improvement

Leadership & Talent Development

Lead, develop, and manage Conference Planning managers and coordinator
Recruit, interview, and hire staff in accordance with company standards
Coordinate and assist with onboarding and training of Conference Planning managers and coordinator
Conduct performance evaluations and provide coaching and mentorship
Foster a culture of accountability, teamwork, and service excellence

Vendor & Contract Management

Monitor third-party performance and contractual obligations
Ensure vendor services support operational needs while maintaining fiscal responsibility

Other Duties as Assigned

Perform additional responsibilities as needed to support Q Center’s operational and strategic objectives

Work Environment

This position operates within a professional hospitality environment and requires regular interaction with executive leadership, department heads, associates, clients, vendors, and external partners. The Assistant Director of Conference Planning must maintain a visible presence throughout the property and actively engage in operational oversight, client interactions, and event execution to ensure seamless program delivery and exceptional service standards.

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meeting planner jobs in saint charles, il

Assistant Director of Conference Planning

Conference Services Supervisor

Executive Meeting Manager

Conference Services Supervisor

Education & Meetings Coordinator

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