Top 4 Administrator / administrative assistant Jobs in Saint George, Ut

Office Administrator
RAM Aerospace —Saint George, UT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Assistant Program Manager
State of Utah —Saint George, UT
- $27.92 - $42.54 an hour
- Full-time
- Background check
- LMFT
- Pass drug screening

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Reception and Visitor Management: Manage the reception desk, greet and check-in visitors, and handle incoming calls with professionalism.

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Office Administrator

RAM Aerospace -
Saint George, UT

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Documentation tools

Full Job Description

Description:

RAM Aerospace is a leader in aerospace innovation, powering flight and space exploration with precision solenoids, valves, and actuators. Since 1975, we’ve supported missions like the Space Shuttle and continue to deliver mission-critical components for commercial, defense, and satellite systems. As one of Southern Utah’s largest employers, we drive economic growth and offer high-skilled careers in engineering and manufacturing. From our advanced facility in St. George, we build the future of aerospace—on time, with excellence, and as a team. Join us to work on groundbreaking technology and help shape the future of flight and space exploration. Your career takes off here!

Position Summary:

The Office Administrator serves as the face of RAM and a key support resource across multiple departments. This role is central to the day-to-day functioning of our office environment, providing critical administrative support to the executive leadership team including Finance, HR, and Operations functions. The ideal candidate is organized, proactive, and thrives in a fast-paced setting.

Duties and Responsibilities:

Executive Leadership Team Support

Provide administrative support to the executive leadership team, including the CEO, and other department heads as needed
Manage and maintain CEO’s calendar, including scheduling meetings, appointments, and resolving conflicts proactively
Coordinate domestic and international travel arrangements for leadership, including flights, hotels, ground transportation, and itineraries
Prepare and distribute meeting agendas, materials, presentations, and follow-up correspondence on behalf of leadership
Take detailed meeting minutes for executive leadership team meeting
Maintain leadership action item list
Maintain and update strategic plan documents
Create and assist leaders with monthly communication plan slide decks
Coordinate and confirm internal and external meetings, including leadership team meetings and client-facing engagements
Draft, proofread, and send correspondence and communications as directed by leadership
Handle confidential information with the utmost discretion and professionalism

Front Desk & Office Operations

Serve as the first point of contact for all visitors, clients, and vendors — greeting guests and directing them appropriately
Answer, screen, and route incoming phone calls in a professional and friendly manner
Manage incoming and outgoing mail, packages, and deliveries
Maintain a clean, organized, and welcoming reception and common office areas
Order and manage office supplies inventory
Maintain company LinkedIn page and assist with other public facing communications
Company-wide communications
Obtain quotes from vendors

Finance Support

Assist the Finance team with expense report processing and reconciliation
Collect and manage receipts from company card holders in a timely manner
Maintain organized records of financial documents and receipts
Support accounts payable and receivable processes as needed

Human Resources Support

Assist HR with new hire onboarding logistics, including workspace setup and document collection
Help coordinate scheduling for interviews, orientations, and training sessions
Assist with maintaining employee files and HR documentation as directed
Support HR initiatives and employee engagement activities

Operations Support

Assist the Operations team with data entry, reporting, and document management
Compile and distribute routine operational reports as directed
Coordinate logistics for internal meetings and company events
Support cross-departmental projects and administrative needs as assigned
Other duties as assigned.

Requirements:

Required High school diploma or equivalent required; associate or bachelor’s degree preferred
5+ years of experience in an administrative, executive assistant or office management role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong verbal and written communication skills
Highly organized with the ability to manage competing priorities in a fast-paced environment
Professional, friendly demeanor with a customer-service mindset
Ability to handle confidential information with integrity and discretion
Preferred Experience supporting executive-level or multi-member leadership teams with calendar and scheduling management Experience coordinating domestic and/or international travel arrangements
Familiarity with expense reporting tools or accounting software
Experience in a multi-department or cross-functional support role
Notary Public certification (or willingness to obtain)

Quick Apply

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administrator / administrative assistant jobs in saint george, ut

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