Top 73 Administrator Jobs in Saint Helena, Ca

Office Operations & Marketing Coordinator
Vintage Sotheby's International Realty —Yountville, CA
- From $20 an hour
- Part-time
- Google Workspace
- Office
- Continuous improvement
- Paid training
- Flexible schedule
Quick Apply
3d
Office Manager & Human Resources at a Construction Company
Shannon Masonry Construction, Inc. —Santa Rosa, CA
- From $35 an hour
- Part-time
- Spanish
- Office
- QuickBooks
- Health insurance
- Paid time off
Quick Apply
15h
Administrative Assistant
Crestwood Behavioral Health —Angwin, CA
- $23.00 - $24.17 an hour
- Email
- Customer service
- Office
- High school diploma or GED
- Paid jury duty
- Paid holidays
Quick Apply
Senior Administrative Assistant
City of Petaluma —Petaluma, CA
- $72,716.80 - $88,337.60 a year
- Full-time
- Word processing
- Basic math
- English
- Paid parental leave
- Disability insurance
4d
Facility Administrator
DAVITA —Napa, CA
- $96,200 - $151,000 a year
- Full-time
- CPR Certification
- Microsoft Outlook
- RN License
- Paid training
- Health insurance
5d
Operations Administrator
Sonoma County Tourism —Santa Rosa, CA
- $30 - $33 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
13d
Executive Assistant
Sonoma Academy —Santa Rosa, CA
- $33 - $45 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
OFFICE SERVICES SUPERVISOR I (TYPING)
California Highway Patrol —Napa County, CA
- $3,758 - $4,935 a month
- Overtime
- OSHA
- Mid-level
- Office
3h
Senior Administrative Assistant
City of Santa Rosa, CA —Santa Rosa, CA
- $62,908 - $76,466 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
- Paid holidays
- Health insurance
4d
Benefits Administrator - EXTENDED
County of Napa, CA —Napa, CA
- $143,603.20 - $174,158.40 a year
- Full-time
- Management
- 5 years
- Office
Executive Administrative Assistant
Traditional Medicinals —Rohnert Park, CA
- $85,700 - $112,455 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Administrative Assistant- Sonoma, CA
Woodgrain —Sonoma, CA
- Pass drug screening
- Research
- Office
- Health savings account
- AD&D insurance
Quick Apply
Administrative Assistant
Bishop Keller Inc —Napa, CA
- $25 - $35 an hour
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick Apply
10d
Promontory Hospitality Administrator
Promontory —Napa, CA
- $31.50 - $35.00 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Administrative Account Assistant, Commercial Lines
HUB International —Napa, CA
- $21 - $24 an hour
- Online Application
- Microsoft Outlook
- Writing skills
- No experience needed
- Health savings account
- Disability insurance
ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary
Sonoma State University —Rohnert Park, CA
- $27.69 - $40.34 an hour
- Part-time
- Background check
- Microsoft Excel
- Research
Department Administrative Secretary
Napa Valley Unified School District —Napa, CA
- $25.67 - $28.30 an hour
- Full-time
- Bilingual
- US work authorization
- Fingerprint clearance
3d
Front Office Coordinator
Prince Accountancy Corporation —Santa Rosa, CA
- $26 - $32 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Administrator, Office
Simon Property Group —Santa Rosa, CA
- Full-time
- Mid-level
- Office
- Administrative experience
Office Administrator / Operations Coordinator
Intersafe Traffic Services, Inc —Santa Rosa, CA
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply

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Office Operations & Marketing Coordinator

Vintage Sotheby's International Realty -
Yountville, CA

Quick Apply

Job Details

Part-time
From $20 an hour
3 days ago

Benefits

Paid training
Flexible schedule

Qualifications

Google Workspace
Teamwork
Schedule management
Instagram
Video editing

Full Job Description

Office Operations & Marketing Coordinator

Vintage Sotheby's International Realty
Yountville, California

Position Summary

Vintage Sotheby's International Realty is seeking an energetic, highly organized, technology-forward professional to serve as the first impression of our luxury real estate office.

This position combines front desk reception, office operations, agent support, marketing coordination, social media management, and technology administration into one dynamic role.

The ideal candidate thrives in a fast-paced environment, enjoys learning new technology, embraces AI-powered productivity tools, and has an eye for luxury branding and design. This person will play a key role in supporting our agents while helping maintain the exceptional level of service and professionalism associated with the Sotheby's International Realty® brand.

Office Administration

Welcome clients, agents, and visitors with exceptional customer service
Answer and direct incoming phone calls
Process new agent onboarding paperwork
Maintain a polished and professional office environment
Order and maintain office supplies
Process incoming and outgoing mail
Coordinate office equipment maintenance and vendor services
Maintain confidential files and information

Marketing & Social Media

Create and schedule branded social media content for:
New Listings
Open Houses
Price Improvements
Pending Sales
Just Sold properties
Company announcements
Agent recognition
Recruiting campaigns
Community involvement and office events
Maintain consistent branding across Facebook, Instagram, and additional marketing platforms
Design marketing materials including:
Property flyers
Brochures
Postcards
Window displays
Digital marketing graphics
Create email campaigns and office marketing communications
Assist agents with listing launch marketing
Coordinate weekly marketing deadlines and ensure timely execution
Maintain company website content and agent profiles

Technology & AI

The ideal candidate enjoys technology and is excited about using it to improve efficiency and elevate marketing.

Responsibilities include:

Utilize AI tools (such as ChatGPT and other emerging platforms) to assist with:
Marketing copy
Listing descriptions
Social media captions
Email campaigns
Internal communications
Workflow improvements
Learn and adopt new technology platforms quickly
Assist agents with technology questions
Recommend workflow improvements and automation opportunities
Troubleshoot basic technology issues
Stay current on emerging technology, AI, and digital marketing trends impacting the real estate industry

Real Estate Operations

Coordinate new listing launches
Input listing information into company systems
Assist with transaction-related administrative support
Coordinate signage installation requests
Monitor marketing deadlines
Ensure marketing requests meet office timelines
Support agents with Sotheby's International Realty marketing resources and technology platforms

Desired Qualifications

We're looking for someone who is:

Friendly, polished, and professional
Exceptionally organized
Technology savvy
Creative and detail-oriented
Self-motivated and dependable
Adaptable in a fast-paced environment
A proactive problem solver
Comfortable managing multiple priorities simultaneously
Eager to learn and continuously improve

Preferred Skills

Excellent written and verbal communication
Outstanding customer service skills
Canva experience
Adobe Creative Suite (preferred)
Microsoft Office & Google Workspace
Social media management experience
AI productivity tools (ChatGPT or similar)
Basic photo editing
Basic video editing (a plus)
Website editing experience (a plus)
Dropbox and cloud file management
CRM experience
Ability to quickly learn new software platforms

Preferred Real Estate Systems Experience

Experience with any of the following is a plus, but not required:

MLS systems
SkySlope
DASH
Sotheby's International Realty Access
Design Vault
XpressDocs
Meta Business Suite
ActivePipe

Ideal Candidate

The right person is curious, embraces innovation, and enjoys finding better ways to accomplish everyday tasks. They appreciate luxury branding, exceptional customer service, and using technology to improve efficiency.

This position is ideal for someone seeking a long-term career in office operations, marketing, and business administration rather than residential sales. A California real estate license is not required, and while an interest in the real estate industry is welcomed, this role is designed as a professional operations and marketing position supporting our agents—not as a pathway into real estate sales.

We are looking for someone who enjoys building a career within a collaborative, family-owned business. We value long-term team members who take pride in creating exceptional experiences for our agents and clients, continuously seek ways to improve processes, and embrace new technology as the real estate industry evolves.

Schedule

Part-time (20–30 hours per week)
Monday through Friday with occasional flexibility for office events or special projects
Primarily in-office at our Yountville location

Compensation

Starting at $20.00 per hour, with opportunities for performance-based increases as responsibilities grow and demonstrated proficiency in marketing, technology, AI tools, and office operations.
Paid training provided.

Why You'll Love Working Here

Work in a beautiful luxury real estate office in the heart of Yountville.
Join a collaborative, family-owned brokerage known for exceptional service and professionalism.
Use creativity every day through marketing, design, social media, and emerging AI technology.
Learn industry-leading luxury real estate marketing platforms and tools.
Be part of a supportive team where your ideas are valued, innovation is encouraged, and your contributions have a direct impact on the success of our agents and clients.

To Apply

Please submit your resume along with a brief cover letter explaining why this position interests you. We would also love to see examples of your work, such as social media posts, Canva designs, marketing materials, or other creative projects that showcase your communication and design skills.

Pay: From $20.00 per hour

Benefits:

Flexible schedule

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in saint helena, ca

Office Operations & Marketing Coordinator

Office Manager & Human Resources at a Construction Company

Administrative Assistant

Senior Administrative Assistant

Facility Administrator

Operations Administrator

Executive Assistant

OFFICE SERVICES SUPERVISOR I (TYPING)

Senior Administrative Assistant

Benefits Administrator - EXTENDED

Executive Administrative Assistant

Administrative Assistant- Sonoma, CA

Administrative Assistant

Promontory Hospitality Administrator

Administrative Account Assistant, Commercial Lines

ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary

Department Administrative Secretary

Front Office Coordinator

Administrator, Office

Office Administrator / Operations Coordinator

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