Keller Williams Realty Portland Central
Portland, OR | Full-Time | In Office
Reports to: CEO + GM
About Keller Williams Realty Portland Central
Keller Williams Realty Portland Central is a high-energy real estate brokerage serving approximately 200+/- real estate agents across Oregon and Washington.
We are a growth-minded, agent-focused company built around leadership, accountability, training, culture, and financial strength. Our office is fast-moving, people-oriented, and deeply committed to helping real estate professionals build bigger businesses.
We are now hiring a Market Center Administrator, also known as an MCA, to serve as the financial and operational heartbeat of our company. This person operates similar as a CFO role.
This is not a quiet back-office bookkeeping job where you disappear behind a spreadsheet for eight hours. Yes, we need someone who loves clean books, accurate numbers, organized systems, and deadlines. But we also need someone who brings warmth, energy, humor, and leadership into the room.
In other words: you should be able to reconcile accounts, protect owner profit, solve problems quickly, and still make people feel glad they walked into the office.
The Role
The MCA is a key leadership role inside Keller Williams Realty Portland Central. You will work directly with the CEO and help manage the financial health, operational rhythm, and cultural experience of the brokerage.
Your primary responsibility is to increase and protect owner profit by ensuring the financials are accurate, accounts receivable and accounts payable are handled properly, agent billing is clean, deadlines are met, and leadership has clear visibility into the numbers.
You will also serve as a cultural ambassador for the company. Our agents should experience you as organized, helpful, upbeat, professional, and solutions-oriented.
The right person is structured, fast, detail-oriented, financially responsible, and comfortable being part of a people-heavy environment.
What You’ll Own is Financial Operations
You will be responsible for making sure the financial engine of the brokerage runs cleanly and accurately.
Responsibilities include:
- Managing accounts receivable and accounts payable
- Processing agent billings, payments, and financial records accurately
- Maintaining clean bookkeeping and accounting systems
- Completing weekly financial reviews and soft closes
- Preparing timely and accurate month-end close information
- Monitoring income, expenses, cash flow, and profitability
- Supporting leadership with financial reporting and decision-making
- Ensuring transactions are properly recorded and tracked
- Managing vendor payments, office expenses, and purchasing
- Protecting the company’s financial standards, timelines, and systems
Operations & Systems
You will help create and maintain the systems that allow a 200+/-agent brokerage to run smoothly.
Responsibilities include:
- Keeping operational processes organized and documented
- Helping improve workflows for staff, agents, vendors, and leadership
- Maintaining clean communication between finance, operations, leadership, and agents
- Supporting office systems, technology, supplies, and administrative processes
- Identifying problems early and bringing solutions quickly
- Helping the CEO and leadership team stay informed with accurate numbers and updates
Culture & Agent Experience
This role is also about people.
You will be interacting with agents, staff, vendors, and leadership regularly. We need someone who understands that financial accuracy and great customer service are not separate things.
Responsibilities include:
- Serving as a positive, professional presence in the office
- Helping agents feel supported, respected, and informed
- Communicating clearly and calmly when solving billing or financial questions
- Protecting the culture of the office through professionalism, warmth, and follow-through
- Being a trusted resource for agents and staff
- Bringing energy, levity, and solutions to a fast-paced environment
Who We’re Looking For
The ideal candidate is someone who loves structure, accuracy, and accountability, but also enjoys working with people.
You may be a great fit if you are:
- Highly organized and detail-oriented
- Strong with bookkeeping, accounting, AR/AP, reconciliations, and financial reporting
- Fast at solving problems without creating drama
- Comfortable managing many moving parts at once
- Energized by a busy office environment
- Positive, approachable, and professional
- Able to communicate financial information clearly to non-financial people
- Protective of deadlines, standards, and company money
- Comfortable holding people accountable while still being kind
- Someone who enjoys building systems and improving processes
- Fun, upbeat, and able to bring a little lightness into a serious role
We want someone who can say, “I’ve got it handled,” and then actually have it handled.
This Role Is Probably Not for You If…
- You dislike details, deadlines, or financial accountability
- You need a quiet, isolated work environment every day
- You avoid direct communication
- You get overwhelmed when several people need help at once
- You prefer loose systems over clear processes
- You are uncomfortable being held accountable to financial accuracy
- You believe “close enough” is acceptable when it comes to accounting
We are a fun office, but the numbers are not a suggestion.
Experience & Qualifications
Preferred qualifications:
- 2+ years of bookkeeping, accounting, financial administration, or operations experience
- Experience with accounts receivable and accounts payable
- Experience with financial reporting, reconciliations, and month-end close processes
- Real estate, brokerage, property management, or professional services experience is helpful but not required
- Strong technology skills and ability to learn new systems quickly
- Strong written and verbal communication skills
- High school diploma required; college degree preferred but not required
- Prior leadership, office management, or administrative management experience is a plus
Key Traits for Success
This person should be:
- Structured
- Accurate
- Fast-moving
- Positive
- Financially sharp
- Trustworthy
- Proactive
- Systems-minded
- People-oriented
- Calm under pressure
- Comfortable working directly with the CEO
You do not need to be the loudest person in the room. You do need to be the person who knows where the numbers are, what needs to happen next, and how to keep the room moving forward.
Compensation
Compensation will be based on experience and fit.
Package may include:
- Competitive base salary
- Performance-based bonus opportunities
- Paid time off
- Professional development
- Opportunity to grow with a leading Keller Williams brokerage
Schedule
This is a full-time, in-office leadership and operations role based at Keller Williams Realty Portland Central.
How to Apply
Please submit your resume and a short note answering the following:
Why are you interested in a role that combines financial operations, people, culture, and leadership?
Bonus points if your answer sounds like a real human wrote it.
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- • How many years of bookkeeping, accounting, AR/AP, or financial operations experience do you have?
- • Have you been responsible for month-end close, reconciliations, or financial reporting?
- • Tell us about a time you caught a financial or operational issue before it became a bigger problem.
- • This role supports approximately 200 real estate agents. How do you stay organized when multiple people need help at once?
- • What accounting, bookkeeping, CRM, or office systems have you used?
- • Why does this role interest you?
Work Location: In person
