Top 456 Administrative assistant Jobs in Saint Paul, Mn

Administrative Support I - Telecommunications
Universal Services —Woodbury, MN
- $20 - $28 an hour
- Extended hours
- Office
- High school diploma or GED
- 1 year
- Health savings account
- AD&D insurance
Quick Apply
8d
Administrative Assistant
Robert Half —Saint Paul, MN
- $19.79 - $22.91 an hour
- Temporary
- Office
- Administrative experience
- US work authorization
- Disability insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
Allina Health System —Saint Paul, MN
- $22.04 - $30.01 an hour
- 8 hour shift
- 18 years or older
- Hospital
- Mid-level
- Disability insurance
- Health insurance
Administrative Assistant - Operations
U.S. Bank National Association —Saint Paul, MN
- $24.18 - $32.21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Administrative Assistant - Minneapolis, MN
Abbott Laboratories —Minneapolis, MN
- $20.35 - $40.65 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Tuition reimbursement
Administrative Assistant
Custom Construction Services —Minneapolis, MN
- $25 - $35 an hour
- Full-time
- Google Workspace
- Office
- QuickBooks
- Paid training
- Mileage reimbursement
Quick Apply
3d
Administrative Assistant
Amtel —Minneapolis, MN
- $24.57 - $29.59 an hour
- Full-time
- Google Workspace
- Inventory management
- Computer literacy
- Relocation assistance
Quick Apply
Administrative Assistant - Community Education
South Washington County Schools —Washington County, MN
- From $20.18 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Administrative Assistant - Public Safety
City of Woodbury —Saint Paul, MN
- $28.48 - $39.87 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
12d
Administrative Assistant
Wealth Enhancement Group —Apple Valley, MN
- $26 - $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Paid parental leave
Executive Administrative Assistant
Graco —Minneapolis, MN
- $26.11 - $45.72 an hour
- Full-time
- 6 years
- Microsoft Outlook
- Customer service
- Employee stock purchase plan
- Health insurance
Administrative Assistant
Minnesota Jewish Community Center —Saint Paul, MN
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
2d
Administrative Assistant - Public Safety - Woodbury
Minnesota City Jobs —Woodbury, MN
- $28.48 - $39.87 an hour
- Online Application
- Office
- Entry level
10d
Administrative Assistant
The Emily Program —Saint Paul, MN
- $18 - $22 an hour
- Monday to Friday
- BLS Certification
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
8d
HR Administrative Assistant
Assured Wellness LLC —Saint Paul, MN
- $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant IV
Xcel Energy —Minneapolis, MN
- $25.60 - $35.86 an hour
- Microsoft Outlook
- 5 years
- Office
- Travel reimbursement
- Health savings account
Administrative Assistant
SouthWest Metro Intermediate District 288 —Shakopee, MN
- $27.85 - $31.60 an hour
- 8 hour shift
- Microsoft Excel
- Office
- High school diploma or GED
- 403(b) matching
- AD&D insurance
Administrative Assistant
Thrivent —Vadnais Heights, MN
- $25 - $32 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Paid holidays
Quick Apply
7d
Administrative Assistant
Adolfson & Peterson Construction —Bloomington, MN
- $49,000 - $73,000 a year
- Full-time
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
3d
Administrative Assistant Marketing
U.S. Bank National Association —Minneapolis, MN
- $24.18 - $32.21 an hour
- Full-time
- Hybrid work
- 5 years
- Word processing
- Writing skills
- Paid holidays
- Disability insurance
8d

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Administrative Support I - Telecommunications

Universal Services -
Woodbury, MN

Quick Apply

Job Details

Full-time
$20 - $28 an hour
8 days ago

Benefits

Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Spreadsheets
NetSuite
High school diploma or GED
Document viewing software
Cross-functional collaboration
Editing
Cross-functional communication

Full Job Description

Position Description

Provides administrative and operational support, ensuring accurate scheduling, job closeouts, daily production tracking, and data management.
Works closely with construction leaders, Project Managers, and customers to verify job information, estimate completion details, and maintain accurate project documentation.
Plays a key role in data integrity across platforms to ensure timely and accurate job processing.

Benefit Offerings

Universal Services is proud to offer a full benefits package that includes:

100% Employer Paid Basic Group Life and AD&D Insurance.
$250 HSA contribution to qualifying plans.

Additional Voluntary Benefits Include:

401(k) with up to a 4% Employer Match
Medical Insurance
Dental and Vision Insurance
Additional Life and AD&D Insurance
Paid Time Off in Addition to 6 Paid Holidays
Short-Term and Long-Term Disability Insurance
Personal Accident Insurance
Legal and Identify Theft Protection

Compensation range reflects Universal Services’ good-faith estimate at the time of posting. Actual compensation may vary based on experience, certifications, skills, market conditions, and internal equity.

Core Responsibilities

Communicate daily with construction leaders and peers regarding job completions, production, and scheduling updates.
Record and update data in multiple platforms including Excel, Salesforce, NetSuite, and PDF editors.
Manage and process job completions, ensuring all production data is accurate and complete.
Assist with preparation of estimates and job documentation for customers.
Investigate missing or incomplete information by coordinating directly with field and operations personnel.
Track job progress and completion timelines to support billing and reporting accuracy.
Communicate effectively across departments and with external customers to verify project status.
Maintain organized documentation for all tasks.
Perform additional administrative tasks as assigned.
Schedule field crews for jobs, utility locates, and site access.

Required Qualifications & Experience

High school diploma or equivalent required; associate degree preferred.
1–3 years of administrative or data-entry experience in construction, telecom, or utilities.
Proficiency with Microsoft Excel, NetSuite, and PDF editing tools (Adobe/Foxit).
Excellent attention to detail, time management, and accuracy under deadlines.
Strong organizational, written, and verbal communication skills.
Ability to work both independently and collaboratively in a fast-paced environment.

Preferred Experience

Familiarity with Salesforce, NetSuite, or other CRM/project management platforms.
Prior telecom or utility construction knowledge.
Experience with production tracking and estimating workflows.

Physical Demands & Competencies

Primarily sedentary role with extended periods of computer use.
Occasional filing, lifting (up to 20 lbs.), or standing on a stool as required.
High level of accuracy, accountability, and adaptability.
Strong interpersonal and communication skills.

Work Environment

Operates in a professional office environment with standard office equipment.
Frequent interaction with internal and external teams via phone, email, and collaboration tools.

Work Schedule

Full-time, non-exempt position.
Standard hours are Monday–Friday, with flexibility for weekends or extended hours as necessary.
Regular and punctual attendance is required.

Training & Development Expectations

New Hire Development

Complete Universal Services administrative onboarding within 90 days.
Learn job closeout, data entry, and daily production tracking procedures.
Gain proficiency in Excel, NetSuite, and Salesforce systems.
Develop understanding of company workflows and interdepartmental communication processes.

Ongoing Development

Continue improving accuracy and speed in data entry, estimating, and documentation.
Cross-train within other administrative departments to support company-wide operations.
Participate in Universal Services process improvement and systems development initiatives.

Quick Apply

Refine Your Search

administrative assistant jobs in saint paul, mn

Administrative Support I - Telecommunications

Administrative Assistant

Administrative Assistant

Administrative Assistant - Operations

Administrative Assistant - Minneapolis, MN

Administrative Assistant

Administrative Assistant

Administrative Assistant - Community Education

Administrative Assistant - Public Safety

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant - Public Safety - Woodbury

Administrative Assistant

HR Administrative Assistant

Administrative Assistant IV

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant Marketing

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