Top 468 Administrative assistant, institutional retirement solutions Jobs in Saint Paul, Mn

Senior Administrative Assistant
Hubbard Broadcasting —Minneapolis-Saint Paul, MN
- $33.00 - $43.25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant
BGM Group —Bloomington, MN
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Paid holidays
Quick Apply
Assistant House Coordinator
Fraser —Bloomington, MN
- $19 an hour
- Full-time
- Management
- High school diploma or GED
- Ability to lift 50 pounds
- Disability insurance
- Health insurance
Quick Apply
Restaurant Services Specialist
Steele Brands Management LLC —Wayzata, MN
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Executive Assistant
Harland Medical Systems —Eden Prairie, MN
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
- Health savings account
- Health insurance
Quick Apply
Assistant Chief Building Engineer
McGough Construction —Minneapolis, MN
- $34 - $40 an hour
- Seasonal
- Microsoft Word
- Clean driving record
- Microsoft Excel
- Free parking
- Paid holidays
Floating Leasing Assistant - Minnetonka, MN
Trinity Property Consultants —Minnetonka, MN
- $18 - $20 an hour
- Extended hours
- Microsoft Word
- Microsoft Outlook
- Sales
- Health savings account
- AD&D insurance
Quick Apply
11d
Individual Placement - Administrative Support Participant
Student Conservation Association, Inc —Saint Paul, MN
- Full-time
- Background check
- Research
- Driver's License
Administrative & Facilities Assistant
DaBella —Plymouth, MN
- $18 - $20 an hour
- Full-time
- 18 years or older
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Real Estate Operations Coordinator
Endeavor Development —Minneapolis, MN
- $70,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- 401(k) matching
Quick Apply
11d
Sr Operations Admin - Part-Time (3:00AM to 9:00AM)
FedEx —Shakopee, MN
- $17.63 - $27.34 an hour
- Part-time
- Research
- Mid-level
- Administrative experience
1d
Ambulatory Surgery Center (ASC) Assistant
Twin Cities Pain Clinic —Maplewood, MN
- $22 - $23 an hour
- Full-time
- Background check
- Surgery
- BLS Certification
- Free parking
- Health savings account
5d
HR Specialist - Employee Benefits & Leave Administration
Ultimate Staffing Services —Eden Prairie, MN
- $65,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Part Time - Office Administrator
Kunes Auto Group —Hastings, MN
- $15 - $17 an hour
- Part-time
- Dealership
- Administrative experience
- Driving
- Opportunities for advancement
Quick Apply
2d
Administrative Coordinator
Berger Transfer & Storage, Inc. —Minnetonka, MN
- $20 - $22 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Service Administrative Assistant
Broadway Equipment Company —Minneapolis, MN
- $22 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant III
Xcel Energy —Saint Paul, MN
- $22.40 - $31.40 an hour
- 5 years
- Word processing
- Research
- Health savings account
- Paid holidays
11d
Executive Administrative Assistant II
Renewal by Andersen LLC —Cottage Grove, MN
- $31.15 - $45.15 an hour
- Full-time
- 6 years
- Writing skills
- Mid-level
- Profit sharing
- Paid parental leave
Quick Apply
1d
The Administrative / General Clerk III - Bloomington
CLEAR GLOBAL SOLUTIONS, LLC —Bloomington, MN
- $30.10 an hour
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
Anderson Engineering of Minnesota, LLC —Plymouth, MN
- $29 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply

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Senior Administrative Assistant

Hubbard Broadcasting -
Minneapolis-Saint Paul, MN

Apply Now

Job Details

Full-time
$33.00 - $43.25 an hour

Qualifications

Office supply management
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Operations coordination
Presentations for conferences or internal meetings
Filing
Executive administrative support
Copy editing
Expense reports
Internal employee customer service
Office supply ordering
Microsoft Teams
Corporate event planning
Video conferences (communication methods)
Managing executive calendars
Senior level
Physical document handling
Communication skills
Office phone management
Office record organization

Full Job Description

Handle confidential business, financial, personnel, personal, and family-related matters with the highest degree of discretion, sound judgment, and professionalism.
Provide professional administrative support for ownership and family-related needs as directed, including travel arrangements, reservations, event coordination, and other assigned tasks.
Coordinate internal and external meetings, including room reservations, virtual meeting setup, logistics, agendas, presentations, and supporting materials.
Serve as a professional point of contact for callers, visitors, vendors, business partners, internal departments, and other external contacts.
Draft, proofread, distribute, and manage routine correspondence, emails, reports, presentations, and other business communications.
Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, dining reservations, aviation support, and related logistics.
Assist with planning and coordinating meetings, conferences, family events, and company-related functions, ensuring all details are organized and communicated accurately.
Maintain organized electronic and physical filing systems, records, and document retention activities.
Coordinate office supplies, equipment maintenance, invoices, expense reports, and other general administrative documentation as assigned.
Work closely with the Senior Executive Assistant and other administrative team members to ensure seamless support across the organization.
Provide backup administrative support and assist with additional duties and special projects as assigned.

Minimum of 5+ years of professional administrative support, preferably supporting senior leaders, executives, business owners, or family leadership teams.
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills, with strong customer service and interpersonal abilities.
Proven discretion, sound judgment, professionalism, and ability to maintain confidentiality.
Proficient with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Able to work independently, adapt to changing needs, solve problems, and effectively support multiple stakeholders.

Working Conditions

Must be willing to work on-site in the Minneapolis/St. Paul office five days per week.
Office-based environment with regular use of computers, telephones, and standard office equipment.
Occasional schedule flexibility may be required to support meetings, events, or travel coordination.

Hubbard Broadcasting Inc., is the parent company of several media companies including Hubbard Television, Hubbard Radio, Gamut Podcasting, REELZ, F&F Productions and 2060 Digital. Based in St. Paul, MN, this family-run business has been in operations for nearly 100 years.

The Senior Administrative Assistant provides professional, confidential administrative support as assigned by the Senior Executive Assistant. This role supports efficient executive office operations through calendar management, communication, meeting coordination, travel planning, and general administrative support. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while exercising sound judgment, maintaining strict confidentiality, and interacting professionally with executives, family members, employees, business partners, and guests.

This position is subject to pre-employment criminal and consumer financial history background checks. A criminal conviction, arrest pending adjudication, or adverse financial history information that does not relate to the requirements of the position will not, on its own, disqualify an applicant. The company will use background check information in a confidential, non-discriminatory manner consistent with applicable federal, state and local law.

When extending an offer, the company considers a variety of factors such as (but not limited to) the candidate's work experience, education/training & key skills as well as internal peer equity and other market and business considerations. The hourly pay range for this position is $33.00 - $43.25. For information regarding our benefits, please copy the link below and paste in your browser: https://hubbardbroadcasting.com/our-company/working-here/

We are an equal opportunity employer, including disability/vets.

Hubbard Broadcasting has been committed to representing the communities we serve since our founding over 100 years ago. The same holds true today. We know the best way to accomplish this is by recruiting and retaining top talent from diverse cultures, life experiences, and world views. With dignity and respect, we value YOU and everything that makes YOU uniquely YOU

Apply Now

Refine Your Search

administrative assistant, institutional retirement solutions jobs in saint paul, mn

Senior Administrative Assistant

Administrative Assistant

Assistant House Coordinator

Restaurant Services Specialist

Executive Assistant

Assistant Chief Building Engineer

Floating Leasing Assistant - Minnetonka, MN

Individual Placement - Administrative Support Participant

Administrative & Facilities Assistant

Real Estate Operations Coordinator

Sr Operations Admin - Part-Time (3:00AM to 9:00AM)

Ambulatory Surgery Center (ASC) Assistant

HR Specialist - Employee Benefits & Leave Administration

Part Time - Office Administrator

Administrative Coordinator

Service Administrative Assistant

Administrative Assistant III

Executive Administrative Assistant II

The Administrative / General Clerk III - Bloomington

Administrative Assistant

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