Top 86 Executive administrative assistant Jobs in Saint Paul, Mn

Office Manager & Executive Coordinator
Timesavers LLC —Maple Grove, MN
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Paid holidays
Quick Apply
Executive Assistant
Miracle-Ear —Minneapolis, MN
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- 7 years
- Microsoft Excel
- Oracle
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
3M —Maplewood, MN
- $74,644 - $91,231 a year
- Full-time
- 7 years
- High school diploma or GED
- Bachelor's degree
- Health savings account
- Disability insurance
Executive Assistant
CHS Inc —Inver Grove Heights, MN
- $34.47 - $57.55 an hour
- Overtime
- 7 years
- Microsoft Excel
- Mid-level
- Profit sharing
- Disability insurance
Executive Administrative Assistant
Medtronic —Fridley, MN
- $72,400 - $108,600 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Employee stock purchase plan
6d
Executive Assistant
Osaic —Oakdale, MN
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
6d
Executive Assistant
M. A. Mortenson Company —Minneapolis, MN
- $38.51 - $51.97 an hour
- Microsoft Word
- Microsoft Excel
- Oracle
- AD&D insurance
- Paid holidays
Executive Assistant II - Executive 2
State of Minnesota - Health Department —Saint Paul, MN
- $26.58 - $36.86 an hour
- Online Application
- Microsoft Word
- Background check
- Microsoft Outlook
- Paid parental leave
- Paid holidays
12d
Executive Administrative Assistant, Global Finance - Minneapolis, MN
Medtronic —Minneapolis, MN
- $72,400 - $108,600 a year
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Health savings account
- Employee stock purchase plan
1d
Senior Administrative Assistant
Hubbard Broadcasting —Minneapolis-Saint Paul, MN
- $33.00 - $43.25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Northwestern Mutual-Twin Cities —Golden Valley, MN
- $75,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Math
Quick Apply
Executive Assistant
Aon Corporation —Bloomington, MN
- $65,000 - $80,000 a year
- Part-time
- Hybrid work
- 5 years
- Writing skills
- Office
- Commuter assistance
- Health savings account
2d
Administrative Asst Exec
Miller Manufacturing —Eagan, MN
- $70,000 - $100,000 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health insurance
Quick Apply
Executive Assistant - Hybrid MN
Optum —Eden Prairie, MN
- $34 - $60 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Executive Assistant
HealthPartners/GHI —Bloomington, MN
- $30.46 - $45.70 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
10d
Senior Executive Admin
Blue Cross and Blue Shield of Minnesota —Eagan, MN
- $31.48 - $47.22 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
5d
Executive Assistant
Northwestern Mutual —Minneapolis, MN
- $60,000 - $80,000 a year
- Full-time
- Hybrid work
- Mid-level
- Organizational skills
- Communication skills
- Profit sharing
- Disability insurance
Quick Apply
Executive Assistant to the C-Suite - MedTech (Hybrid - Brooklyn Park, MN)
CVRx, Inc. —Brooklyn Park, MN
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- Employee stock purchase plan
Quick Apply
Executive Assistant
Rise Baking Company, LLC —Minneapolis, MN
- $61,336.23 - $92,003.77 a year
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
- 401(k)
Quick Apply
14d
Senior Admin Assistant - Guest Marketing Strategy
Target —Minneapolis, MN
- $24.28 - $43.75 an hour
- Full-time
- No high school diploma
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
12d

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Office Manager & Executive Coordinator

Timesavers LLC -
Maple Grove, MN

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Customer communication
Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Operations coordination
Executive administrative support
Sales administration
Manufacturing facility experience
Project task coordination
Microsoft Teams
SharePoint

Full Job Description

Job Title: Office Manager & Executive Coordinator

Location: Maple Grove, MN (On-site)

Reports To: President

Salary Range: $70,000–$90,000 annually, DOQE

About Timesavers

Timesavers is a leading manufacturer of industrial finishing and grinding equipment serving customers across North America and worldwide. We are known for high-quality products, technical expertise, and exceptional customer service.

We are seeking an experienced, organized, and customer-focused Office Manager & Executive Coordinator to lead front-office operations, support executive leadership, and serve as a central coordination hub for customer-facing activities and cross-functional operations. In this highly visible role, you will drive exceptional customer experiences, coordinate executive operations, support capital equipment sales administration and key business processes, including billing, and ensure the office runs smoothly and professionally.

This is more than an administrative role -it is an opportunity to become a trusted business partner who improves processes, enhances customer satisfaction, and contributes directly to business success.

As Timesavers continues to grow, this role plays a key part in strengthening coordination across the customer experience, executive operations, and business processes.

The ideal candidate thrives in a fast-paced manufacturing environment, builds strong relationships, takes ownership, and continually seeks opportunities to improve operational efficiency and the customer experience.

Position Overview

The Office Manager & Executive Coordinator serves as the operational hub of the front office and a trusted partner to the President and Executive Leadership Team. This role plays a critical part in shaping the customer experience, coordinating executive activities, supporting sales administration, and ensuring seamless office operations.

Based in the front-office reception area, this position serves as Timesavers' primary point of contact for scheduled customer visits, vendors, and employees while also serving as a central coordination point across multiple departments.

Success in this role means delivering exceptional customer experiences, enabling executive effectiveness, ensuring accurate and timely order and billing processes, and maintaining an organized, welcoming, and professional environment.

This role is designed to bring greater alignment, efficiency, and consistency across front-office operations, executive support, and customer interactions.

Key Responsibilities: Customer Visits, Demonstrations & Events

· Plan and coordinate customer visits, machine demonstrations, factory tours, training sessions, and partner meetings

· Develop detailed agendas and coordinate schedules with Sales, Engineering, Applications, Service, and Executive Leadership

· Serve as the primary host for visitors, ensuring a professional and welcoming experience

· Manage all meeting logistics, including room setup, catering, refreshments, travel recommendations, lodging, and visitor communications

· Support trade shows, customer events, and company meetings as needed

Executive Support

· Manage calendars and scheduling for the President and Executive Leadership Team

· Coordinate travel, itineraries, lodging, transportation, and expense reporting

· Prepare meeting materials, presentations, agendas, and supporting documentation

· Attend leadership meetings, capture notes, track action items, and ensure timely follow-up

· Draft and proofread correspondence, reports, and internal communications

· Handle sensitive and confidential information with professionalism and discretion

Customer Experience & Continuous Improvement

· Champion a customer-first mindset throughout the organization

· Identify and implement improvements to customer interactions, communication processes, and service delivery

· Gather feedback from customers and internal stakeholders and recommend process improvements

· Standardize and improve processes related to customer visits, communication, and coordination

· Develop and implement administrative procedures that improve efficiency and strengthen the customer experience

Capital Equipment Sales Administration

· Enter and maintain capital equipment sales orders within the ERP system (Infor XA, Salesforce)

· Verify pricing, configurations, shipping requirements, terms, and customer information

· Ensure capital equipment orders are entered accurately and released in a timely manner to support production schedules and customer commitments

· Partner with Sales, Engineering, Production, and Accounting to process orders accurately and efficiently

· Monitor order status and proactively communicate updates to internal teams and customers

· Maintain accurate and organized order records and documentation

Billing & Administrative Operations

· Prepare accurate and timely invoices for parts sales and service activities

· Reconcile sales orders, work orders, shipping documentation, and billing information

· Partner with Accounting to resolve billing discrepancies and support month-end activities

· Respond to customer billing inquiries professionally and promptly

· Manage incoming and outgoing mail, packages, and office communications

· Maintain office supplies, vendor relationships, and front-office organization

Qualifications Required

· 5+ years of experience in office management, executive administration, customer service, or business operations

· Experience supporting senior leaders or executives

· Experience with ERP systems, order entry, invoicing, or related business processes

· Strong organizational and project coordination skills with the ability to manage multiple priorities

· Exceptional and proactive verbal and written communication skills

· Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Teams, and SharePoint)

· Professional presence with a strong customer-service orientation

· Ability to maintain confidentiality and exercise sound judgment

Preferred

· Experience in a manufacturing, industrial, engineering, or capital equipment environment

· Experience coordinating customer visits, demonstrations, events, or executive meetings

· Familiarity with sales order processing or service operations

· Experience supporting accounting or invoicing processes

· Experience with ERP systems such as Epicor, NetSuite, Microsoft Dynamics, SAP, or similar platforms

Key Competencies

· Customer Focus

· Executive Presence

· Initiative and Ownership

· Attention to Detail

· Problem Solving

· Relationship Building

· Adaptability

· Professional Communication

· Process Improvement

· Organizational Excellence

Benefits

· Medical, Dental, and Vision Insurance

· Health Savings Account (HSA) and Flexible Spending Account (FSA) options

· 401(k) with Company Match

· Company-Paid Life Insurance and Disability Coverage

· Paid Time Off and Paid Holidays

· Employee Assistance Program (EAP)

· Professional Development and Training Opportunities

Our Culture

At Timesavers, our success is built upon Four Pillars that guide everything we do:

People - By investing in people, inspiring passion, and communicating honestly, we create an environment where individuals and the team can thrive.
Integrity - We do the right thing, honoring our word, and creating ethical, trust-based relationships that drive lasting success.
Excellence - We pursue excellence relentlessly, safeguarding our brand, and ensuring every job is done right.
Innovation - We encourage our team to use their expertise confidently, staying curious, and embracing change to drive growth and success.

Why Join Timesavers?

At Timesavers, you will play a central role in supporting customers, leadership, and daily operations in a collaborative, fast-paced manufacturing environment.

· Partner directly with the President and Executive Leadership Team

· Shape the customer experience from initial visit through order fulfillment

· Drive improvements that enhance operational efficiency and customer satisfaction

· Take ownership of highly visible, business-critical responsibilities

· Make a meaningful impact on the success of customers, employees, and the business

If you enjoy creating exceptional customer experiences, improving processes, and serving as a trusted business partner within a growing organization, we would love to hear from you.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in saint paul, mn

Office Manager & Executive Coordinator

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I want to receive the latest job alert for executive administrative assistant in saint paul, mn

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