Top 125 Program facilitator Jobs in Saint Paul, Mn

Executive Assistant
Clare Housing —Minneapolis, MN
- $27 - $31 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Outlook
- 403(b) matching
- Health savings account
Quick Apply
4d
RESPTC Training Facilitator
Fairview Health Services —Minneapolis, MN
- $46.78 - $66.04 an hour
- Full-time
- Nursing
- RN License
- BLS Certification
Leadership Development Program Facilitator
Ladgov Corporation —Saint Paul, MN
- Part-time
- Background check
- 5 years
- Bachelor's degree
- Flexible schedule
Quick Apply
Program Facilitator
Feed My Starving Children —Eagan, MN
- $17.45 an hour
- 8 hour shift
- Ability to lift 50 pounds
- Children
- Warehouse
- Paid time off
- Employee assistance program
Quick Apply
Facilitator, Camp
Minneapolis Bouldering Project, LLC —Saint Paul, MN
- $18.63 an hour
- Temporary
- Communication skills
- Entry level
- Gym membership
Quick Apply
Dementia Program Facilitator- PT
Lyngblomsten —Saint Paul, MN
- $20 - $26 an hour
- Part-time
- Nursing
- Mid-level
- Supervising experience
- Paid training
- 403(b) matching
Quick Apply
Traveling Program Facilitator
Feed My Starving Children —Eagan, MN
- $19.65 an hour
- Part-time
- Forklift
- Ability to lift 50 pounds
- Children
- Paid time off
- Employee assistance program
Quick Apply
Licensed Facilitator
Bellis —Saint Paul, MN
- $55 an hour
- Contract
- Hybrid work
- Background check
- Mid-level
- Children
- Flexible schedule
Quick Apply
Group Facilitator
Northstar Behavioral Health —Saint Paul, MN
- Background check
- LMFT
- CPR Certification
Quick Apply
In Clinic Visit Facilitator-Specialty Clinic
Fairview Health Services —Maplewood, MN
- $20.83 - $29.40 an hour
- Urgently hiring
- Nursing
- Vital signs
- Clinic
Professional Learning Facilitator - PART-TIME/TEMP
World Savvy —Saint Paul, MN
- $43.27 an hour
- Part-time
- Hybrid work
- School experience
- Up to 50% travel
- Public speaking
Quick Apply
Professional Learning Facilitator - FULL TIME/TEMP
World Savvy —Saint Paul, MN
- $1,750 a week
- Online Application
- Hybrid work
- School experience
- Up to 50% travel
- Public speaking
Quick Apply
Game Facilitator
Activate Games —Bloomington, MN
- $17.68 an hour
- Extended hours
- Ability to lift 50 pounds
- Power tools
- 1 year
- Employee discount
Community Trainer and Supervision Facilitator
University of Minnesota —Minneapolis, MN
- $80 an hour
- Part-time
- Background check
- School experience
- Master of Social Work
11d
In Clinic Visit Facilitator-Specialty Clinic (General Surgery, Weight Management, Breast Center)
Fairview Health Services —Maplewood, MN
- $20.83 - $29.40 an hour
- Urgently hiring
- Nursing
- Vital signs
- Surgery
10d
ABE Facilitator Sub
North St. Paul-Maplewood-Oakdale Schools —North Saint Paul, MN
- $27.75 an hour
- Online Application
- Bilingual
- Bachelor's degree
- Communication skills
Director, Integrated Business Planning
Medtronic —Minneapolis, MN
- $176,000 - $264,000 a year
- Full-time
- Remote
- 7 years
- Bachelor's degree
- Travel
- Health savings account
- Employee stock purchase plan
Teacher, District Program Facilitator (DPF) (2026-2027) Indian Education
Minneapolis Public Schools —Minneapolis, MN
- Full-time
- Teaching Certification
- Mid-level
- Criminal background check
(USA) Asset Protection Associate - All DC/FC
Sam's Club —Shakopee, MN
- $23.60 - $27.10 an hour
- High school
- Computer literacy
- Mid-level
- Paid jury duty
- Disability insurance
Career Counselor
Avivo —Roseville, MN
- $26.70 - $33.38 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Associate's degree
- Mileage reimbursement
- Health savings account
Quick Apply
4d

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Executive Assistant

Clare Housing -
Minneapolis, MN

Quick Apply

Job Details

Full-time
$27 - $31 an hour
4 days ago

Benefits

403(b) matching
Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Communication platforms
Collaborative technology platforms
Microsoft Teams
SharePoint

Full Job Description

-Please send cover letter to the email addresses below-

[email protected] / [email protected]

Job Description

I. Identifying Information:

Job Title: Executive Assistant

Program/Dept. Administration Non-Exempt

Location: Administrative Offices Exempt

Reports to: Executive Director

II. Job Summary:

The Executive Assistant plays a key role in carrying out a range of administrative functions to help Clare Housing meet its mission. This position is responsible for assisting the Executive Director with day-to-day support and other members of the Senior Leadership Team with projects when applicable. The Executive Assistant will also oversee general office operations to ensure day-to-day functioning, coordinate staff engagement, serve as the intake contact for new volunteers, and provide administrative support to the Board of Directors.

This position is a great fit for someone with strong initiative and follow-through, who wants to make a positive impact on the agency at large. There are ample opportunities for professional development and growth.

The hourly range is based on skills, qualifications, and experience: $27 - $31/hour

This is a full-time hourly position at 40 hours per week and may require occasional non-standard hours (evenings or weekends for relevant activities). Benefits include Medical, Dental, Vision, 4% match of 403(b) retirement fund, starting at four weeks of Paid Time Off in year one, and more. The position is based on-site in Northeast Minneapolis.

III. Duties and Responsibilities:

Executive Director Support (40% of time)

Provide comprehensive administrative support to the Executive Director, including calendar and email management, meeting coordination, and travel arrangements.
Coordinate scheduling and logistics for internal and external meetings.
Track key projects, deadlines, and follow-up items to ensure timely completion.
Support preparations for various reports, presentations, and other materials.
Serve as a point of contact for inquiries directed to the Executive Director and prioritize communications as appropriate.
Manage confidential and sensitive information with discretion and professionalism.
Other duties as assigned.

Volunteer Intake Coordination (25% of time)

Serve as the primary administrative contact for volunteer inquiries and applications.
Coordinate volunteer intake, screening, onboarding, orientation and training processes.
Ensure a smooth handoff to and ongoing communication with site staff when volunteers are placed.
Maintain accurate volunteer records, files, and participation data.
Communicate regularly with prospective and active volunteers regarding opportunities and organizational updates.
Collaborate with program staff to align volunteer placements with organizational needs.
Engage in ongoing outreach strategies to increase recruitment and engagement as time allows.
Solicit volunteer feedback and use to inform ongoing improvement of program.
Manage volunteer recognition.

Board of Directors and Senior Leadership Admin Support (15% of time)

Coordinate and prepare for Board of Directors and committee meetings, including scheduling, agendas, and meeting materials.
Prepare and distribute board packets, reports, minutes, and supporting documentation using the Board web-based portal, email, and other modes when applicable.
Facilitate annual Board Orientation (supported by the Executive Director).
Maintain board records, contact information, and governance files.
Support various other Board-related needs and inquiries.
Provide administrative support to senior leadership team meetings, strategic initiatives, and stand-alone projects.
Support governance, compliance, and annual planning activities as needed.

Staff Engagement (10% of time)

Support employee engagement initiatives that promote a positive and inclusive workplace.
Assist in the development and lead the management of the annual plan and budget for staff engagement activities.
Manage staff-related events and logistics including scheduling, coordinating with facilitators, technology prep, food planning, etc.
Conduct outreach to solicit donations of event opportunities for staff (sporting events, state fair tickets, theater events, etc.).
Help maintain internal communication channels and distribute organizational announcements and meeting notes or other information as needed.
Communicate with HR on recommendations, attendance trackers, and other pertinent information.

Administrative Office Management (10% of time)

Manage the office supplies, equipment, and various office needs.
Serve as the contact for administrative vendors.
Coordinate office cleaning and distribute clear communication about office policies.
Process the daily mail.
Assist with the development and maintenance of administrative processes, including how to maintain organizational records, databases and filing systems.

IV. Position Requirements:

Education and Experience:

Associate's or Bachelor's degree in Business Administration, Nonprofit Management,

Communications, or related field, OR equivalent experience.

Experience supporting executives, boards and/or volunteers is highly preferred.
Experience in nonprofit organizations or mission-driven environments with a strong track record of handling multiple responsibilities is highly preferred.
Experience working in HIV/AIDS, mental and chemical health, and/or with people experiencing homelessness is preferred.

Knowledge, Skills and Abilities:

Strong organizational, project coordination, and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office 365, Teams, Outlook, SharePoint, and other office technology platforms.
Ability to manage multiple priorities while maintaining attention to detail and confidentiality.
Ability to motivate others and to foster a sense of teamwork throughout the organization.
Ability to effectively represent Clare Housing to staff, volunteers, community officials, funders, and the general public.
Ability to show compassion and patience when interacting with staff and clients.
Ability to maintain professional boundaries and ensure confidentiality.
Ability to work independently and exercise good judgment.

Licenses and/or Certifications:

Driver’s License, State ID or Passport
Access to reliable vehicle and ability to maintain good driving record and insurance levels, as directed by the agency, to fulfill job duties that require travel in the community.

* Individuals with lived experience or a passion for working with our target populations

(Gay/Bi/MSM/Queer, Indigenous/Native, Transgender, African American, multi-racial communities,

HIV positive people) are encouraged to apply.

V. Working Conditions and Environment:

This position is located in a supportive housing building for adults living with HIV/AIDS and other disabilities. Many of the residents are formerly homeless individuals. The building is accessible and smoke free. This position works during normal business hours which may include evening and weekend hours. The work of this position requires some travel to multiple program locations locally.

All employees are expected to work effectively in a person-centered organization whose residents and staff exhibit significant diversity with respect to age, race/color, disability, marital status, national origin, religion, sex, gender identity, sexual orientation, familial status, genetic information or veteran’s status.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Pay: $27.00 - $31.00 per hour

Benefits:

Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

program facilitator jobs in saint paul, mn

Executive Assistant

RESPTC Training Facilitator

Leadership Development Program Facilitator

Program Facilitator

Facilitator, Camp

Dementia Program Facilitator- PT

Traveling Program Facilitator

Licensed Facilitator

Group Facilitator

In Clinic Visit Facilitator-Specialty Clinic

Professional Learning Facilitator - PART-TIME/TEMP

Professional Learning Facilitator - FULL TIME/TEMP

Game Facilitator

Community Trainer and Supervision Facilitator

In Clinic Visit Facilitator-Specialty Clinic (General Surgery, Weight Management, Breast Center)

ABE Facilitator Sub

Director, Integrated Business Planning

Teacher, District Program Facilitator (DPF) (2026-2027) Indian Education

(USA) Asset Protection Associate - All DC/FC

Career Counselor

I want to receive the latest job alert for program facilitator in saint paul, mn

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