Top 17 Records management Jobs in Saint Paul, Mn

Records Unit Manager
City of West St. Paul —West Saint Paul, MN
- $42.70 - $53.36 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
- Health savings account
- Disability insurance
8d
Document Management Specialist
Metropolitan Council —Saint Paul, MN
- $70,616.00 - $114,628.80 a year
- Full-time
- Background check
- Microsoft Excel
- ERP systems
- Commuter assistance
- Dental insurance
13d
Data & Evidence Systems Specialist / State Prog Admin Tech Spec
State of Minnesota - Public Safety Dept —Saint Paul, MN
- $24.02 - $33.86 an hour
- Online Application
- Hybrid work
- Customer service
- Mid-level
- Office
- Paid parental leave
- Paid holidays
1d
Records Management Specialist
Frandsen Financial Corporation —Arden Hills, MN
- $20 - $25 an hour
- Mid-level
- Office
- 3 years
- Profit sharing
- Health insurance
Quick Apply
Associate Registrar for Records & Student Services
Bethel University —Saint Paul, MN
- $56,900 - $61,900 a year
- Weekends as needed
- Research
- Mid-level
- Office
- Health insurance
- Retirement plan
Quick Apply
12h
Records Information Manager
Larkin Hoffman —Bloomington, MN
- $72,000 - $80,000 a year
- Weekends as needed
- Microsoft Excel
- Computer literacy
- Mid-level
- Profit sharing
- Health savings account
PLS QA Document Control Specialist
Pace Analytical Services —Oakdale, MN
- $21 - $24 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Wellness program
- Health savings account
Records and Information Governance Manager
Fraser —Richfield, MN
- $80,000 - $85,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Driver's License
- 403(b) matching
- Health savings account
Quick Apply
Director, Enterprise Data and AI Architecture
nVent —Saint Louis Park, MN
- $172,900 - $257,000 a year
- Full-time
- Hybrid work
- Computer Science
- 11+ years
- Doctor of Philosophy
- Employee stock purchase plan
- Disability insurance
Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry
Deloitte —Minneapolis, MN
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry
Deloitte —Minneapolis, MN
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Energy, Resources & Industrials Industry
Deloitte —Minneapolis, MN
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Technology, Media, & Telecom Industry
Deloitte —Minneapolis, MN
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry
Deloitte —Minneapolis, MN
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA

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Records Unit Manager

City of West St. Paul -
West Saint Paul, MN

Apply Now

Job Details

Full-time
$42.70 - $53.36 an hour
8 days ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Vision insurance
Life insurance
Retirement plan

Qualifications

Staff supervision
Team supervision
Police records management
Customer service
Writing skills
Coaching
Administrative experience
Team development
Law enforcement software
Mentoring
Productivity software
Team motivation (leadership skill)

Full Job Description

Position Summary

Join our team and make a positive difference in the community. Under the direction of the Chief of Police, this position plans, coordinates, supervises, and participates in the administration of the Police Department's records management and administrative support functions. Ensures the accuracy, security, retention, dissemination, and legal compliance of police records while providing leadership and oversight of records personnel and related systems.

Primary Duties

Supervises Records Unit personnel, including assigning and monitoring work, approving leave requests, scheduling staff, conducting performance evaluations, recommending employee discipline or recognition, and ensuring the timely and accurate completion of assigned duties.
Serves as the Bureau of Criminal Apprehension (BCA) Terminal Agency Coordinator (TAC) and Criminal Justice Information Services (CJIS) Coordinator, ensuring compliance with state and federal regulations, training requirements, audits, and security standards.
Coordinates activities of the records unit with other police divisions and assists with the accomplishment of departmental goals.
Serves as the system administrator for the Department's records management system, computer-aided dispatch interfaces, CJN applications, state reporting systems, and other law enforcement databases and software applications.
Oversees the timely and accurate submission of all required local, state, and federal reports, including NIBRS reporting, use-of-force reporting, pursuit reporting, validation requirements, and other mandated submissions.
Ensures the timely processing and submission of police reports, citations, warrants, and related documents to prosecuting authorities and criminal justice partners.
Serves as the Department's Responsible Authority Designee and Custodian of Records, ensuring compliance with the Minnesota Government Data Practices Act, applicable court orders, retention schedules, and criminal justice information security requirements.
Responds to and coordinates requests for government data in accordance with the Minnesota Government Data Practices Act.
Assists in the development, implementation, and review of departmental policies, procedures, and records management practices.
Participates in technology implementation projects, software upgrades, records conversion efforts, and system integrations.
Performs other duties and/or responsibilities that are apparent or assigned.

Minimum and Preferred Qualifications

Minimum Requirements

2-3 years of administrative and record support experience in a criminal justice agency.
Excellent communication skills.
Proficiency in Microsoft Office suite and law enforcement records management software products.

Preferred Qualifications

Associate or Bachelor's Degree in Criminal Justice, Public Administration, Business Administration, Communications, Information Systems, Leadership, Paralegal Studies, or a closely related field.
Experience in the supervision of employees.
Experience serving as a BCA Terminal Agency Coordinator (TAC), CJIS Coordinator, or Records Supervisor.
Experience with Minnesota law enforcement reporting requirements, NIBRS reporting, and Minnesota Government Data Practices Act compliance.
Experience administering criminal justice software systems and records management platforms.

Essential Knowledge, Skills and Abilities

Knowledge of administrative operations for public safety agencies in the State of Minnesota.
Thorough knowledge of Minnesota Data Practices Act and other privacy laws and regulations regarding the criminal justice system.
Knowledge of web-based applications including MyBCA and PS Portal.
Advanced knowledge of Microsoft Office applications.
Experience and ability to plan, organize, direct, coordinate, and supervise employees.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with internal and external contacts.
Ability to prioritize competing demands, manage multiple projects, and meet deadlines in a fast-paced environment.
Ability to provide leadership, mentorship, coaching, and motivation to employees.
Excellent customer service skills.

Apply Now

Refine Your Search

records management jobs in saint paul, mn

Records Unit Manager

Document Management Specialist

Data & Evidence Systems Specialist / State Prog Admin Tech Spec

Records Management Specialist

Associate Registrar for Records & Student Services

Records Information Manager

PLS QA Document Control Specialist

Records and Information Governance Manager

Director, Enterprise Data and AI Architecture

Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Energy, Resources & Industrials Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Technology, Media, & Telecom Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry

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Essential Knowledge, Skills and Abilities

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