Top 13 Catering coordinator Jobs in Saint Paul Mn

Front Desk Office Coordinator
Horwitz —New Hope, MN
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Office
- Opportunities for advancement
Quick Apply
Food Service Lead - Cook Coordinator
State of Minnesota - Corrections Dept —Lino Lakes, MN
- $22.79 - $31.43 an hour
- Online Application
- 18 years or older
- Spanish
- Current TB test
- Free parking
- Paid parental leave
Administrative Coordinator - Part-Time
Channel —Minnetonka, MN
- $20 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
11d
Event Marketing Coordinator
Invictus Capital Partners / Verus Mortgage Capital —Minneapolis, MN
- $70,000 - $75,000 a year
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- Continuous improvement
- Commuter assistance
- Paid parental leave
Sr. Coordinator, Office Services
Baker Tilly Advisory Group, LP —Minneapolis, MN
- $21.59 - $39.75 an hour
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
11d
Event Marketing Coordinator
Verus Mortgage Capital —Bloomington, MN
- $70,000 - $75,000 a year
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- Continuous improvement
- Commuter assistance
- Paid parental leave
Customer Experience Center Coordinator
Ergotron, Inc. —Eagan, MN
- $20 - $26 an hour
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Quick Apply
Office Administrative Coordinator
ACCRA Management Group LLC —Minnetonka, MN
- $18.27 - $20.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health savings account
- Health insurance
9d
Special Needs Ministry Coordinator
GRACE CHURCH OF MINNESOTA INC —Eden Prairie, MN
- $24 - $26 an hour
- Part-time
- Experience working with individuals with disabilities
- Mid-level
- Project management
Food & Beverage Sales Coordinator
A This Little Piggy Catering, Inc —Farmington, MN
- $45,000 - $55,000 a year
- Weekends as needed
- Office
- Ability to sit for extended periods
- Ability to stand for extended periods
- Disability insurance
- Dental insurance
Quick Apply
Special Needs Ministry Coordinator
Grace Church —Eden Prairie, MN
- $24 - $26 an hour
- Part-time
- Experience working with individuals with disabilities
- Mid-level
- Project management
Quick Apply

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Front Desk Office Coordinator

Horwitz -
New Hope, MN

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Benefits

Opportunities for advancement

Qualifications

Office supply management
Employee onboarding
Visitor query response
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Microsoft Outlook
Event catering coordination
Phone communication
Inventory management
Catering experience
Spreadsheets
Greeting customers
Filing
Mail distribution
Scanning
Phone call screening
Administrative experience
Meeting scheduling
Internal employee customer service
Mail management
Office supply ordering
Data entry
Microsoft Teams
Room tidying
HR support
Telephone systems
Multi-line phone systems
Mail processing
Clean workspace maintenance

Full Job Description

At Horwitz, we don’t just offer jobs—we build careers. For over 100 years, we’ve been a leader in HVAC, plumbing, electrical services, delivering exceptional service while fostering a supportive and innovative workplace. Joining our team means working with passionate professionals in a culture built on safety, accountability, professionalism, motivation, curiosity, and a can-do attitude.

We’re committed to your growth with training, mentorship, and advancement opportunities. Along with competitive benefits—you’ll be part of a company that values its employees and makes a positive impact in the community. Join Horwitz and become part of a legacy of excellence and opportunity.

The Front Desk / Office Coordinator serves as the first point of contact for employees, visitors, clients, and vendors, playing a key role in creating a positive and professional experience for everyone who enters the organization. This position is responsible for supporting daily office operations by creating a welcoming environment, assisting employees and visitors, coordinating office needs, and providing administrative support across multiple divisions. The ideal candidate is highly organized, customer-focused, and enjoys working in a dynamic environment with a wide variety of responsibilities. This position plays an important role in supporting employees and contributing to the overall success of Horwitz through a commitment to its core values: Safe, Accountable, Professional, Motivated, Can Do, and Curious.

Key Responsibilities:

These responsibilities generally describe the nature of the position and may not be all inclusive:

Reception and Front Desk Support

- Greet visitors, clients, vendors, and employees in a professional, welcoming manner.
- Answer and route incoming phone calls.
- Receive, sort, and distribute incoming mail and packages.
- Coordinate outgoing mail, shipments, courier services, and certified mail.
- Respond to general office inquiries and direct requests appropriately.
- Maintain a clean, organized, and professional front desk area.

Office and Facilities Support

- Assist with ordering, organizing, and restocking office supplies and paper.
- Maintain common areas, kitchens, and meeting spaces.
- Report building maintenance, cleaning, and facility issues.
- Order business cards, nameplates, and other office materials.
- Support the Horwitz company store, including inventory and employee requests.

Meeting and Event Coordination

- Assist with scheduling meetings, company events, retirement celebrations, and employee gatherings.
- Assist with coordinating conference room scheduling.
- Prepare and tidy meeting rooms before and after meetings.
- Arrange catering, refreshments, and supplies for meetings, trainings, and company events.
- Send employee announcements and event communications as needed.
- Register employees for classes, memberships, company events, and other activities.

Administrative and Team Support

- Perform administrative tasks including printing, scanning, copying, filing, data entry, and document preparation.
- Assist with new employee onboarding, including workspace setup, welcome materials, and first-day coordination.
- Provide administrative support to multiple departments.
Perform other duties as assigned.
Demonstrate Horwitz's core values and a commitment to continuous improvement.

Skills and Abilities:

Excellent customer service and interpersonal skills with the ability to create a positive first impression.
Strong verbal and written communication skills.
Excellent organizational, time management, and multitasking abilities.
Strong attention to detail and accuracy.
Proactive problem-solving skills and initiative.
Ability to work independently and collaborate across all levels of the organization.
Professional front desk presence and telephone etiquette.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), including document creation, calendar management, meeting coordination, and spreadsheets.
Ability to quickly learn new software, office systems, and technology.

Education and Experience:

2 or more years of experience in a receptionist, front desk, administrative assistant, office coordinator, or similar customer-facing administrative role preferred.

Experience supporting multiple departments or working in a fast-paces office environment preferred.
Experience using office technology, including multi-line phone systems, copiers, scanners, printers, and other standard office equipment.

Quick Apply

Refine Your Search

catering coordinator jobs in saint paul mn

Front Desk Office Coordinator

Food Service Lead - Cook Coordinator

Administrative Coordinator - Part-Time

Event Marketing Coordinator

Sr. Coordinator, Office Services

Event Marketing Coordinator

Customer Experience Center Coordinator

Office Administrative Coordinator

Special Needs Ministry Coordinator

Food & Beverage Sales Coordinator

Special Needs Ministry Coordinator

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