Top 1 Deputy clerk Jobs in Saint Paul Mn

Deputy City Clerk
City of Hastings Minnesota —Hastings, MN
- $34.06 - $42.61 an hour
- Full-time
- Management
- Writing skills
- English
- Wellness program
- AD&D insurance
7d

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Deputy City Clerk
City of Hastings Minnesota —Hastings, MN
This position provides highly skilled administrative support preparing City Council documents, issuing and tracking business licensing, administering elections,…
$34.06 - $42.61 an hour
7d

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Deputy Clerk- Records
Fairfield County, Ohio —Lancaster, OH
Office Support: Provide clerical support to other departments as needed, including mail handling, scanning, filing, and copying.
$18.19 - $22.65 an hour
7d
Deputy Clerk Probate
Probate Court —London, OH
Assist the public in a respectful, informative way without providing legal advice by answering questions regarding their cases via telephone and in person, or…
Quick Apply
6d

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Deputy City Clerk

City of Hastings Minnesota
Hastings, MN

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Job Details

Full-time
$34.06 - $42.61 an hour
7 days ago

Benefits

Wellness program
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Dependent health insurance coverage
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Customer communication
Writing skills
English
Productivity software

Full Job Description

Description

This position provides highly skilled administrative support preparing City Council documents, issuing and tracking business licensing, administering elections, and public records requests.

Examples of Duties

The duties and responsibilities listed are intended only as examples of the types of work performed by employees in this position and are not intended to be all-inclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The City reserves the right to revise or change job duties as organizational needs and job requirements change.

Issue and track City business licensing.
Assist the City Clerk in administering and managing primary, general, and special elections in compliance with all relevant laws and ordinances.
- Recruit, train, and provide work direction to election judges and election assistants.
- Maintain election equipment and manage election supplies.
- Coordinate with polling locations.
- Administer early voting.
- Assist with local candidate filing, voter registration, and financial reporting procedures.
- Oversee election records retention.
Prepare City Council meeting materials, coordinate notifications, take follow-up actions, draft minutes, and manage records retention.
Prepare required public notices for meetings and hearings.
Maintain the City’s municipal code, ensuring timely updates and proper ordinance codification.
Assist with the preparation of minutes for the Planning Commission and Hastings Economic Development and Redevelopment Authority (HEDRA).
Make recommendations for the City’s fee schedule.
Maintain the City Clerk and Elections web pages.
Provide Notary Public services for City legal requirements, residents, staff, and the general public.
Assist with public records requests.
Manage records retention schedule.
Service on committees as assigned.
Other tasks and special projects as assigned.
Regular attendance is required.

Typical Qualifications

Minimum Qualifications

Associate’s degree or its equivalent.
Professional experience with the Microsoft Office suite.
Good verbal and written English communication skills.
Notary commission or ability to obtain upon hire.

Preferred Qualifications

Two years of experience in municipal government.
Direct experience with elections, Dakota County a plus.
Direct experience with public meeting management.
Direct experience with website content management.
Direct experience with Municipal business licensing.
Experience using digital content management software (i.e., Laserfische, etc.)

Supplemental Information

Knowledge, Skills & Abilities

Discretion when handling sensitive materials.
Strong organizational skills.
Ability to respond in a courteous and professional manner with both internal and external customers.
Ability to work independently with minimal supervision.
Ability to express oneself clearly and concisely, both orally and in writing.
Ability to maintain a high level of confidentiality.
Knowledge of the Minnesota Records Retention laws.
Strong attention to detail.

Health Benefits
Medical Insurance — Medica
We offer three plans: $4,500 HSA on the Passport Network or $3,400 HSA on the Elect Network
Single, Employee plus spouse, Employee plus child(ren), and Family coverage options are available.

For single coverage, the City pays 100% of the premium
For dependent coverage, the City pays 65% of the premium
For family coverage, the City pays 70% of the premium

The City of Hastings provides contributions to either an employee's HSA or VEBA.

Long-Term Disability - Lincoln Financial

The City pays for long-term disability for employees.

Supplemental Group Plans - MetLife

Group Accident, Hospital, and Critical Illness plans available.
Employee pays for the plan premium.

Dental Insurance - MetLife

Single, Employee + Spouse, Employee + Child(ren), and Family coverage options available.
Employee pays for the plan premium.

Vision Insurance - VSP

Single, Employee + Spouse, Employee + Child(ren), and Family coverage options available.
Employee pays for the plan premium.

Life Insurance - The Standard

The City pays for $50,000 in Basic Life insurance and AD&D.
Supplemental Life Insurance is available for the employee, their spouse, and dependent(s).

Paid Time Off
Vacation
Sick Leave
Holidays and Floating Holidays
MN Paid Family and Medical Leave

Retirement Benefits

Public Employees Retirement Association (PERA):

Membership in PERA is automatic for non-elected public employees who meet minimum salary and position eligibility requirements set by Minnesota statute. Both the employee and the City contribute to the employee’s PERA benefit.

MissionSquare:
457 Deferred Compensation
IRA

Minnesota State Retirement System:
Minnesota Deferred Compensation Plan (MNDCP)

Employee Health and Wellness
Vital WorkLife: Our employee assistance program, this plan includes:

Unlimited phone consultation

Face-to-face counseling

Nurse Peer Coaching

Educator Peer Coaching

Legal services

Financial Services

Identity theft prevention & support

Member website

Committees: Employee Advisory Committee, Safety Committee, Wellness and Recognition Committee, Tech Champs.

Medica and SCSC Wellness Programs:
Virtual Care
My Health Rewards - Personify Health
MOBE
Omada
Omada for Joint & Muscle
Ovia Health
PerkSpot
Live and Work Well
Medica CallLink

YMCA Corporate Wellness Program

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deputy clerk jobs in saint paul mn

Deputy City Clerk

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Description

Examples of Duties

Typical Qualifications

Supplemental Information

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