Top 168 Office coordinator Jobs in Saint Paul Mn

Executive Assistant and Front Desk Coordinator
Health Dimensions Group —Hopkins, MN
- $55,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
17h
Patient Care Coordinator/Receptionist
Minnehaha Falls Family Dental —Minneapolis, MN
- From $23 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Health savings account
- Health insurance
Quick Apply
7d
Care Ministry Coordinator
CHRIST PRESBYTERIAN CHURCH —Edina, MN
- $18 - $22 an hour
- Part-time
- Background check
- English
- Bachelor's degree
- 401(k)
- Paid time off
Quick Apply
Senior Human Resources Coordinator
Dahl Consulting —Edina, MN
- $30 - $32 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Mailroom Coordinator
Canon Business Process Services, Inc. —Woodbury, MN
- $17 - $18 an hour
- 8 hour shift
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
TRU HEALTHCARE INC —Arden Hills, MN
- $21.50 - $26.50 an hour
- Monday to Friday
- Mid-level
- Mileage reimbursement
- Health insurance
Quick Apply
5d
Front Desk Office Coordinator
Horwitz —New Hope, MN
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Office
- Opportunities for advancement
Quick Apply
Administrative & Human Resources Coordinator
Dark Horse Athletics —Blaine, MN
- $55,000 - $62,000 a year
- Weekends as needed
- Hybrid work
- Google Workspace
- 5 years
- Office
Quick Apply
Office Manager & Executive Coordinator
Timesavers LLC —Maple Grove, MN
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Paid holidays
Quick Apply
Program Coordinator
Andersen Corporation —Oak Park Heights, MN
- $24.95 - $36.15 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Profit sharing
- Paid parental leave
Quick Apply
Client Administrative Coordinator
Hazelden Betty Ford Foundation —Saint Paul, MN
- $20.00 - $28.36 an hour
- Part-time
- Background check
- CPR Certification
- Mid-level
- Health insurance
- Dental insurance
4d
Operations Coordinator
Wold Architects Inc —Minneapolis, MN
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Office
- Finance
- Analysis skills
- Paid parental leave
- Health savings account
Quick Apply
Aviation Services Coordinator
Seeds of Creation —Blaine, MN
- $23 - $35 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Records Coordinator
U.S. Legal Support —Plymouth, MN
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Agency Program Coordinator
ACCRA Management Group LLC —Minnetonka, MN
- $19.82 - $24.00 an hour
- Full-time
- Remote
- Microsoft Outlook
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Client Service Coordinator
Jambalaya Group —Lakeville, MN
- $25 - $30 an hour
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
12d
Administrative Program Coordinator
Exodus PCS —Burnsville, MN
- $24 - $28 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Nursing Assistant/Unit Coordinator - St. Paul Clinic (1.0 FTE)
Gillette Children's —Saint Paul, MN
- $19.99 - $29.99 an hour
- Full-time
- CPR Certification
- Customer service
- BLS Certification
- Health insurance
- Paid time off
Coordinator III, Facilities Management
University of St Thomas —Saint Paul, MN
- $24.50 - $27.50 an hour
- Online Application
- Background check
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
14d
Human Resources Coordinator
Metropolitan Alliance of Connected Communities / MACC —Minneapolis, MN
- $24 - $25 an hour
- Part-time
- Hybrid work
- Writing skills
- Research
- Mid-level
- Health savings account
- Paid holidays
10d

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Executive Assistant and Front Desk Coordinator

Health Dimensions Group -
Hopkins, MN

Quick Apply

Job Details

Full-time
$55,000 - $75,000 a year
17 hours ago

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Adoption assistance
Vision insurance
Volunteer time off
Pet insurance

Qualifications

Meeting minutes
Office supply management
Performance dashboard reports
Employee onboarding
Correspondence management
Office activity coordination
Maintaining an organized workspace
Microsoft Outlook
Business travel arrangements
Phone communication
Spreadsheets
Copy machines
Branding consistency
Greeting customers
Operations coordination planning
Associate's degree in Business Administration
Executive administrative support
Mail distribution
Mid-level
Expense reports
Task prioritization
Mail management
Office supply ordering
Organizational skills
HR support
Management reporting
New hire orientation
Telephone systems
Business Administration
Mail processing

Full Job Description

Join Our Team as an Executive Assistant & Front Desk Coordinator!

Are you a highly organized administrative professional who thrives on keeping people, priorities, and details moving forward? Do you enjoy being the go-to person who helps create a welcoming office environment while also providing high-level support behind the scenes?

Health Dimensions Group is seeking an Executive Assistant & Front Desk Coordinator to join our Corporate Office team! In this role, you’ll serve as a key resource across the organization, providing executive and administrative support to our Operations, Finance, Quality, and People & Culture teams while helping ensure the day-to-day needs of our corporate office run smoothly.

This is a great opportunity for someone who is organized, detail-oriented, adaptable, and comfortable balancing everything from executive calendars and meetings to office coordination, reports, travel arrangements, and special projects.

Why Health Dimensions Group?

At Health Dimensions Group, we're all about making lives better—whether it's for our residents, clients, or the incredible people who work with us (that's you!). We believe in the power of hospitality, stewardship, integrity, respect, and humor®, and we bring those values to life every single day.

Now, let's talk about YOU and why you'll love this opportunity.

What You'll Do (AKA: Your Superpowers)

Be the Heart of Our Corporate Office

Serve as a welcoming first point of contact for incoming calls, visitors, and general office needs
Manage incoming mail, packages, deliveries, and courier services
Help maintain an organized, professional, and welcoming reception area, conference rooms, copy rooms, and kitchen spaces
Coordinate with building management and service providers regarding maintenance, cleaning, repairs, and other office needs
Order and maintain office and kitchen supplies while identifying opportunities for improved service and pricing
Partner with People & Culture to help coordinate orientation for new team members
Assist with meeting preparation, including food, technology, supplies, setup, and cleanup
Support the planning and coordination of HDG company meetings
Reconcile credit card statements for timely payment

Provide Executive & Administrative Support

Provide executive assistance through strong organization, communication, and follow-through on projects and priorities
Manage calendars for Operations and Quality leadership, including internal and external meetings, conference calls, and webinars
Coordinate travel arrangements as needed
Organize expense receipts and submit expense reports for designated executive leaders
Prepare professional documents, manuals, presentations, spreadsheets, reports, agendas, minutes, scorecards, and dashboards
Help ensure materials consistently reflect HDG's brand and identity standards

Coordinate Meetings, Projects & Key Priorities

Lead planning and coordination efforts for HDG Executive Director and Operations meetings
Coordinate details for managed community Annual and Quarterly EOS® meetings
Assist with preparing management reports and materials for community ownership and board meetings
Track key performance indicators, metrics, and other organizational data
Maintain and assist with community transition workplans
Monitor the Quality Hotline voicemail inbox, distribute messages to the appropriate parties, and help ensure timely follow-up
Balance multiple assignments, shifting priorities, and last-minute requests while keeping important details on track

What You Bring to the Table

Administrative Experience & Education

Associate's degree in Business Administration or an equivalent combination of education and experience highly preferred
3–5 years of prior administrative support experience preferred
Healthcare experience is a plus
Experience coordinating travel and meetings is a plus
Experience working with office equipment, including computers, copy/fax machines, postage equipment, and phone systems preferred

Organization & Technology Skills

Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Strong written communication skills with excellent grammar and attention to detail
Demonstrated ability to proofread and produce accurate, professional materials
Ability to accurately type at least 50 words per minute
Strong organizational and time-management skills
Ability to manage multiple assignments simultaneously, respond to last-minute requests, and shift priorities as needed to meet deadlines

The Qualities That Will Help You Thrive

Highly organized, dependable, and detail-oriented
Professional and welcoming when interacting with clients, team members, visitors, contractors, and other partners
Comfortable working independently while collaborating across multiple departments
Strong follow-through and the ability to keep projects and priorities moving
Adaptable and able to remain organized in a fast-paced environment with changing needs
A team-first mindset and willingness to jump in wherever support is needed

Perks & Benefits (Because You Deserve It!)

Competitive compensation
401(k) retirement savings plan
Medical, dental, and vision insurance
Paid time off & volunteer time off
Tuition reimbursement & professional development opportunities
Flexible scheduling options
Pet insurance & adoption assistance

Join Health Dimensions Group and become an important part of the team that keeps our people, leaders, and organization moving forward. If you're someone who takes pride in staying organized, supporting others, creating a welcoming environment, and making sure the details are taken care of, we'd love to hear from you!

Quick Apply

Refine Your Search

office coordinator jobs in saint paul mn

Executive Assistant and Front Desk Coordinator

Patient Care Coordinator/Receptionist

Care Ministry Coordinator

Senior Human Resources Coordinator

Mailroom Coordinator

Office Coordinator

Front Desk Office Coordinator

Administrative & Human Resources Coordinator

Office Manager & Executive Coordinator

Program Coordinator

Client Administrative Coordinator

Operations Coordinator

Aviation Services Coordinator

Records Coordinator

Agency Program Coordinator

Client Service Coordinator

Administrative Program Coordinator

Nursing Assistant/Unit Coordinator - St. Paul Clinic (1.0 FTE)

Coordinator III, Facilities Management

Human Resources Coordinator