Top 145 Office coordinator Jobs in Saint Paul Mn

Administrative Coordinator / Executive Assistant
Minuteman Press Uptown —Minneapolis, MN
- $18.36 - $20.00 an hour
- Overtime
- Office
- In-person
- Communication skills
- Health insurance
- Flexible spending account
Quick Apply
2d
Front Desk Coordinator
DAKOTA VALLEY ORAL AND MAXILLOFACIAL SURGERY —Eagan, MN
- $23 - $24 an hour
- Dental office
- Administrative experience
- High school diploma or GED
Front Desk Specialist/Care Coordinator
Nuvia Dental Implant Center —Roseville, MN
- $20 - $39 an hour
- Dental office
- BLS Certification
- Data entry
- Paid training
- Disability insurance
Quick Apply
Office Coordinator
AMD Distribution/ Insulation Suppies —New Hope, MN
- $24 - $30 an hour
- Overtime
- Hybrid work
- Office
- Typing
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Front Office Coordinator
South Minneapolis Dentist —Minneapolis, MN
- $20 - $35 an hour
- Part-time
- Dental office
- Management
- In-person
- Flexible schedule
Quick Apply
9h
Office Coordinator
Market Square Travel LLC —Woodbury, MN
- $19 - $21 an hour
- 8 hour shift
- Computer literacy
- Writing skills
- Office
- Disability insurance
- Health insurance
Quick Apply
Clinical Administrative Coordinator
Optum —Plymouth, MN
- $18 - $32 an hour
- 8 hour shift
- Remote
- 18 years or older
- Spanish
- Microsoft Outlook
- Paid training
9d
Front Desk Dental Patient Coordinator
Dr. Roger Stoddard's Dental Office —Saint Paul, MN
- $23 - $25 an hour
- Part-time
- Dental office
- In-person
- Communication skills
- 401(k)
- Paid time off
Quick Apply
2d
Medical Front Office Coordinator- Roseville
WSA Americas —Roseville, MN
- $19 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Paid holidays
- Tuition reimbursement
Quick Apply
Office Coordinator
MNGI Digestive Health, P.A. —Minneapolis, MN
- $19.95 - $22.94 an hour
- Full-time
- Writing skills
- Office
- High school diploma or GED
- Profit sharing
- Paid parental leave
Quick Apply
9d
LAB COORDINATOR
Flint Hills Resources —Rosemount, MN
- $30 - $40 an hour
- Microsoft Excel
- Pass drug screening
- Laboratory experience
- Paid parental leave
- Health savings account
5d
Office Coordinator
Wedding Day Diamonds —Richfield, MN
- $18 - $20 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Administrative experience
- Store discount
- Paid holidays
Quick Apply
2d
Front Office Coordinator - No Weekends
iSpine Clinics —Burnsville, MN
- From $21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Health savings account
- Disability insurance
Quick Apply
9d
Client Care Coordinator ( Office-Based))
AZA Services LLC —Saint Paul, MN
- $20 - $23 an hour
- Part-time
- Google Workspace
- Office
- High school diploma or GED
Quick Apply
2d
Security Operations & Visitor Services Coordinator-Customer Service Specialist Senior
State of Minnesota - Health Department —Saint Paul, MN
- $22.62 - $30.62 an hour
- Multiple hires
- Background check
- Microsoft Outlook
- Writing skills
- Paid parental leave
- Paid holidays
6d
DENTAL OFFICE Receptionist/Patient Coordinator
NORTHPOINTE DENTAL CARE LLC —Blaine, MN
- From $25.50 an hour
- Full-time
- Dental office
- Children
- Accounting
- Free parking
- Health insurance
Quick Apply
10d
Human Resources Coordinator
MIDWEST PHYSICIANS SERVICES LLC —Saint Paul, MN
- $25.77 - $30.31 an hour
- Full-time
- HIPAA
- Mid-level
- Office
- Profit sharing
- Wellness program
Quick Apply
2d
Executive Assistant & Clinical Project Coordinator
Twin Cities Pain Clinic —Edina, MN
- $32 - $37 an hour
- Full-time
- Background check
- Google Workspace
- Research
- Mileage reimbursement
- Health savings account
8d
Front Desk | Patient Coordinator- Skin Rejuvenation Clinic
Cosmetic Physician Partners —Edina, MN
- Full-time
- Computer literacy
- Clinic
- In-person
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
St. Catherine University —Saint Paul, MN
- $17.00 - $22.50 an hour
- Full-time
- Background check
- Mid-level
- Databases
- Paid holidays
- Dental insurance
8d

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Administrative Coordinator / Executive Assistant

Minuteman Press Uptown -
Minneapolis, MN

Quick Apply

Job Details

Full-time
$18.36 - $20.00 an hour
2 days ago

Benefits

Health insurance
Flexible spending account
Paid time off
Vision insurance

Qualifications

Confidential information handling
Phone communication

Full Job Description

Position Overview

Minuteman Press Uptown is seeking a dependable, organized, and customer-focused Administrative Coordinator & Executive Assistant to serve as the first point of contact for our customers and provide direct administrative support to the company owner.

This position is responsible for answering phones, greeting customers, gathering order information, invoicing, assisting with general customer service needs, and helping manage the owner’s schedule and email communications.

This is not an estimating or order-entry position. The Administrative Coordinator & Executive Assistant will gather complete order details from customers and forward the information to the estimating team for pricing and processing.

Primary Responsibilities

Administrative Coordinator & Executive Assistant

Greet customers and visitors in a friendly and professional manner.
Answer incoming phone calls and direct calls to the appropriate person or department.
Respond to general customer questions and provide helpful, professional service.
Gather complete order details from customers and send the information to the estimating team.
Ensure customer requests include the necessary specifications, files, quantities, deadlines, and contact information before being forwarded.
Receive customer files, documents, and other order-related materials.
Create and process customer invoices.
Accept and process customer payments.
Assist customers with general questions while directing pricing and estimating requests to the appropriate estimator.
Maintain an organized and professional front desk and customer reception area.

Administrative and Owner Support

Manage and maintain the owner’s business calendar.
Schedule appointments, meetings, and reminders.
Help organize and monitor the owner’s business emails.
Identify messages and requests that require the owner’s attention.
Assist with drafting routine correspondence and follow-up communications.
Help track appointments, tasks, deadlines, and follow-up items.
Provide general administrative support to the owner.
Maintain confidentiality when handling customer, company, financial, or employee information.

Office Coordination

Communicate customer requests clearly and accurately to the estimating team.
Work closely with estimating, customer service, production, and management.
Maintain organized customer and office records.
Assist with filing, scanning, copying, and other general office duties.
Help ensure information is routed to the appropriate department in a timely manner.
Complete additional administrative duties as assigned.

Qualifications

Previous customer service, front desk, receptionist, or administrative experience.
Strong verbal and written communication skills.
Professional and friendly phone manner.
Strong organization and attention to detail.
Ability to manage multiple requests and changing priorities in a fast-paced environment.
Ability to gather accurate and complete information from customers.
Dependable, punctual, and able to follow through on assigned responsibilities.
Comfortable working independently while also collaborating with multiple departments.
Able to handle confidential information professionally.
Prior print-industry experience is preferred.
Previous executive assistant, calendar-management, or administrative support experience is preferred.

What Success Looks Like in This Role

A successful Administrative Coordinator & Executive Assistant will:

Create a welcoming and professional experience for customers.
Answer and route calls accurately and efficiently.
Gather complete order information before forwarding requests to estimating.
Keep invoices and front-office documentation accurate and organized.
Help the owner stay organized and aware of appointments, emails, and follow-up responsibilities.
Communicate clearly with customers, estimators, production staff, and management.
Remain calm, professional, and organized while managing multiple priorities.

Work Environment

This is a fully on-site position in a busy commercial printing environment. The employee will regularly interact with customers, vendors, production employees, and members of management.

The regular schedule is Monday through Friday from 9:00 a.m. to 6:00 p.m. Overtime may be available depending on workload and production needs.

About Minuteman Press Uptown

Minuteman Press Uptown is a local, union commercial printing company serving businesses, nonprofits, political organizations, community groups, and individual customers. We are committed to quality service, reliable production, and creating employment opportunities within our community.

Minuteman Press Uptown is an equal opportunity employer and welcomes applicants from a wide range of professional and personal backgrounds.

Pay: $18.36 - $20.00 per hour

Benefits:

Flexible spending account
Health insurance
Paid time off
Vision insurance

Application Question(s):

Are you able to work 9am - 6pm, Mon-Fri?
Are you comfortable with the posted pay range of $18.36-$20.00 per hour?
Do you have experience in the print industry?
What makes you a good fit for this role?

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in saint paul mn

Administrative Coordinator / Executive Assistant

Front Desk Coordinator

Front Desk Specialist/Care Coordinator

Office Coordinator

Front Office Coordinator

Office Coordinator

Clinical Administrative Coordinator

Front Desk Dental Patient Coordinator

Medical Front Office Coordinator- Roseville

Office Coordinator

LAB COORDINATOR

Office Coordinator

Front Office Coordinator - No Weekends

Client Care Coordinator ( Office-Based))

Security Operations & Visitor Services Coordinator-Customer Service Specialist Senior

DENTAL OFFICE Receptionist/Patient Coordinator

Human Resources Coordinator

Executive Assistant & Clinical Project Coordinator

Front Desk | Patient Coordinator- Skin Rejuvenation Clinic

Office Coordinator

I want to receive the latest job alert for office coordinator in saint paul mn

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