Top 5 Administrative manager Jobs in Salem, Or

Construction Office Manager
Mosaic Management —Salem, OR
- Full-time
- Microsoft Outlook
- Construction site
- Mid-level
Quick Apply
OFFICE LEAD
RESOURCE CONNECTIONS OF OREGON —Salem, OR
- $24.75 - $31.46 an hour
- Full-time
- 18 years or older
- Spanish
- Clean driving record
- Disability insurance
- Health insurance
14d
Field Production Administrative Manager
DLF Seeds A/S —Albany, OR
- Mid-level
- Office
- Databases
- Paid holidays
- Disability insurance
Operations Manager- Registrar's Office
Linfield University —McMinnville, OR
- $49,000 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
Quick Apply
Manager Assistant I/DD (Español)
Premier Community Supports LLC —Salem, OR
- $24.50 - $25.50 an hour
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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administrative manager jobs near salem, or

Construction Office Manager

Mosaic Management -
Salem, OR

Quick Apply

Job Details

Full-time

Qualifications

Project team coordination
Project reporting
Construction project reporting
Bluebeam Revu
Communication with suppliers
Office activity coordination
Construction material procurement
Microsoft Outlook
Coordinating with subcontractors on construction projects
Materials management in construction
Construction contract administration
Operations coordination
Spreadsheets
Shipment tracking for distribution operations
Mid-level
Meeting scheduling
Freight shipment tracking
Compliance documentation
Construction document control
Construction administrative experience
Contract management support tasks
Construction permits
Order tracking
Office management
Construction submittals
Document change management
Construction vendor management
Ordering supplies
Communication skills
ProCore

Full Job Description

About Us

Mosaic Construction Services is a leading construction firm specializing in commercial and healthcare projects. We deliver high-quality results from preconstruction through completion, driven by our F.A.I.T.H.E. values—fun, attitude, integrity, teamwork, honesty, and effort.

Position Summary

We are seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Responsibilities

Project Coordination & Documentation

Maintain contracts, RFIs, submittals, and project records
Manage document control in Procore and internal systems

Administrative & Scheduling Support

Assist Project Managers and Superintendents with reporting and scheduling
Coordinate meetings, agendas, and follow-ups

Procurement & Materials Support

Track material orders, deliveries, and vendor communication

Communication & Reporting

Act as liaison between office, field teams, subcontractors, and vendors
Assist with weekly/monthly project reports

Office Operations

Maintain processes, workflows, and compliance documentation
Support subcontractor onboarding and permits

Qualifications

Experience in construction administration or project coordination preferred
Strong understanding of construction documentation (RFIs, submittals, etc.)
Excellent organizational and multitasking skills
Strong communication skills
Ability to work in a fast-paced environment

Technical Skills

Microsoft Office (Excel, Word, Outlook)
Bluebeam (a plus)

Work Environment

Primarily office-based with occasional job site visits
Fast-paced construction environment
Occasional travel as needed

Why Join Us?

Collaborative, team-oriented environment
Growth opportunities within construction operations
Work on meaningful commercial and healthcare projects

Equal Opportunity Employer

Mosaic Construction Services is an Equal Opportunity Employer and values diversity in the workplace.

Quick Apply

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administrative manager jobs in salem, or

Construction Office Manager

OFFICE LEAD

Field Production Administrative Manager

Operations Manager- Registrar's Office

Manager Assistant I/DD (Español)

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I want to receive the latest job alert for administrative manager in salem, or

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About Us

Position Summary

Responsibilities

Qualifications

Technical Skills

Work Environment

Why Join Us?

Equal Opportunity Employer

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