Top 29 Appointment coordinator Jobs in Salem, Or

Programs Assistant
Creating Opportunities —Salem, OR
- $21 an hour
- Part-time
- Background check
- Experience working with individuals with developmental disabilities
- Spanish
- 401(k)
- Flexible schedule
Quick Apply
8d
Patient Coordinator
Advantage Dental+ —Salem, OR
- $21 - $25 an hour
- CPR Certification
- Dental office
- BLS Certification
- Paid holidays
- Disability insurance
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Patient Care Coordinator
Salem Audiology Clinic —Salem, OR
- $18 - $21 an hour
- Full-time
- Word processing
- Computer literacy
- Basic math
- AD&D insurance
- Disability insurance
Quick Apply
Dispatch Coordinator
Evergreen Plumbing & Mechanical —Salem, OR
- $18 - $25 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Communication skills
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Patient Care Coordinator - Albany
OnePeak Medical Office & Corporate —Salem, OR
- $18.54 - $21.82 an hour
- HIPAA
- High school diploma or GED
- Clinic
- Paid parental leave
- Paid holidays
Quick Apply
6d
Scheduling Coordinator
Yakima Valley Farm Workers Clinic —Salem, OR
- $19.58 - $23.98 an hour
- Weekends as needed
- Spanish
- English
- Mid-level
- Profit sharing
- Paid holidays
Dental Patient Care Coordinator
Willamette Valley Endodontics —Salem, OR
- $23 - $28 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
2d
Patient Coordinator
Aspen Dental —Albany, OR
- $17 - $21 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
Medical Office Coordinator
Mid-Valley Chiropractic Allied Health Sciences —Albany, OR
- $21.35 - $23.85 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- 3 years
- Health insurance
- Paid time off
Quick Apply
Medical Receptionist
Mid-Valley Chiropractic Allied Health Sciences —Albany, OR
- $21.35 - $23.85 an hour
- 8 hour shift
- Computer literacy
- 3 years
- Clinic
- Health insurance
- Paid time off
Quick Apply
Referral Specialist- Diabetes Education
Salem Health Hospitals & Clinics —Salem, OR
- Full-time
- Microsoft Outlook
- Hospital
- Customer service
- Health insurance
- Tuition reimbursement
9d
Warehouse Coordinator
US Foods, Inc. —Woodburn, OR
- $19 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Employee stock purchase plan
- Disability insurance
Project Coordinator
Software Technology Inc —Salem, OR
- Hybrid work
- Mid-level
- Office
- SharePoint
Quick Apply
CARE COORDINATOR- AUMS
Santiam Hospital & Clinics —Aumsville, OR
- $22.50 - $32.08 an hour
- Full-time
- Mid-level
- Clinic
- Driver's License
- Paid holidays
- Disability insurance
Quick Apply
Marketing Events Coordinator
Bath Concepts Independent Dealers —Salem, OR
- Weekends as needed
- Research
- Mid-level
- Recruiting
Quick Apply
Resident Care Coordinator
Mount Angel Towers —Mount Angel, OR
- $20 - $24 an hour
- Full-time
- 18 years or older
- Management
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
2d
Resident Care Coordinator
Brookdale Senior Living Inc. —Albany, OR
- $20.72 - $25.90 an hour
- Full-time
- Vital signs
- Mid-level
- Case management
- Health savings account
- Paid holidays
Quick Apply
Show & Event Demonstrator
Bath Concepts Independent Dealers —Salem, OR
- $15 - $30 an hour
- Part-time
- Reliable transportation
- Ability to stand for extended periods
- Entry level
Quick Apply
Dental Receptionist
Springhill Dental and Orthodontics —Albany, OR
- $15 - $17 an hour
- Part-time
- Microsoft Word
- Private practice
- Dental office
- 401(k)
- Paid time off
Quick Apply
Sales Consultant
Mazda of Salem —Salem, OR
- Full-time
- Clean driving record
- Dealership
- Basic math
Quick Apply

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Programs Assistant

Creating Opportunities -
Salem, OR

Quick Apply

Job Details

Part-time
$21 an hour
8 days ago

Benefits

401(k)
Flexible schedule

Qualifications

Experience working with individuals with developmental disabilities
Teamwork
Microsoft Outlook
Experience working with individuals with neurodevelopmental disorders
Phone communication
Spreadsheets
Copy machines
Scanning
Microsoft Office
Driver's License
Attention to detail
Data entry
Organizational skills
Microsoft Teams
SharePoint
Adaptability
Appointment scheduling
Disability services experience
Time management

Full Job Description

Programs Assistant

About Creating Opportunities

Creating Opportunities is a community-based nonprofit organization dedicated to empowering individuals and families impacted by developmental disabilities. Our mission is to remove barriers, foster inclusion, and create meaningful pathways for success through education, advocacy, outreach, and collaboration with diverse community partners. We are committed to building a more inclusive society where every person, regardless of ability, has access to the resources, support, and opportunities needed to thrive.

Our Focus Areas

Strengthening families through resources, education, support, and advocacy.
Partnering with community organizations to serve underrepresented and underserved populations.
Promoting awareness, inclusion, and community engagement through outreach and events.

Position Summary

Please note: This is an in-person position. Successful candidates will be expected to work from the Creating Opportunities office and participate in onsite meetings, events, and program activities. This is not a position for candidates seeking remote employment.

Creating Opportunities is seeking a compassionate, organized, and proactive Program Assistant to support our Employer Resource Connection (ERC) and Health Related Social Needs (HRSN) Programs to help ensure the smooth day-to-day operation of these programs.

This position provides administrative and program support to the Programs Director, program staff, program participants, family members, and community partners. The Program Assistant serves as the initial point of contact for individuals receiving services through these programs.

The ideal candidate can manage multiple priorities, remain calm under pressure, anticipate needs, and respond effectively to changing situations. This role requires professionalism, strong communication skills, attention to detail, and a commitment to support individuals with developmental disabilities and mental health conditions.

The Program Assistant serves as an important point of contact for program participants and their families. Responsibilities include making outreach and cold calls to individuals, families, and community contacts to introduce services, explain program benefits, provide follow-up support, schedule appointments, and maintain accurate documentation of participant interactions. Successful candidates must be comfortable initiating conversations with individuals who may be unfamiliar with our organization and services.

The Program Assistant represents the organization's values by maintaining a welcoming, responsive, and supportive environment for participants, families, staff, volunteers, and community partners.

Key Responsibilities

Administrative Support

Provide direct administrative support to the Programs Director and Coordinators.
Answer incoming telephone calls, respond to inquiries, take messages, and provide program information.
Respond to, process, and schedule incoming referrals according to the contractual required timelines.
Manage scheduling appointments on multiple calendars.
Assist with program reporting and recurring administrative tasks.
Maintain accurate participant records and documentation.
Complete spreadsheets and maintain databases related to participants, community partners, and organizational contacts.
Maintain organized digital systems.
Perform general clerical duties including copying, mailing, scanning, filing, and document preparation.
Maintain office organization, supplies, and equipment.
Participate in team meetings and organizational initiatives.

Other duties

Promote events, trainings, and activities through email, print materials to families and community partners.
Coordinate logistics for presenters, volunteers, interpreters, and participants.
Confirm attendance and conduct follow-up communications after events.
Represent Creating Opportunities at community events and outreach activities.
Support special projects and other duties as assigned.

Qualifications

Required

Experience working with individuals with developmental disabilities and/or mental health conditions, either professionally or personally.
Confident in initiating conversations with individuals who may be unfamiliar with our organization and services.
Proficiency with Adobe and Microsoft 365 applications, including Word, Outlook, Excel, OneDrive, SharePoint, Teams, and PowerPoint.
Strong written, verbal, telephone, and interpersonal communication skills.
Excellent organizational, time-management, and multitasking abilities.
High level of attention to detail and accuracy in documentation and reporting.
Ability to work independently while contributing positively to a team environment.
Commitment to maintaining confidentiality and professional boundaries.
Familiarity with office equipment, including printers, scanners, and copiers.
Ability to lift up to 50 pounds.
Valid Oregon driver's license, reliable transportation, and current automobile insurance.
Successful completion of a criminal background check.
Oregon residency.

Preferred

Bilingual English/Spanish (+$1 bilingual pay differential).
Experience in nonprofit, community-based, social service, healthcare, disability, or behavioral health settings.

Ideal Candidate

We are looking for someone who is:

Friendly, patient, and compassionate
Professional and dependable
Flexible and adaptable
Organized and detail-oriented
Trustworthy and accountable
Collaborative and team-oriented
Comfortable working independently
Passionate about supporting individuals with disabilities and their families

Work Schedule & Location

In-person work at the Creating Opportunities office is required
This position will have a regular schedule of 30+ hours per week.
Primarily weekday schedule with occasional evening and weekends for meetings, events, and outreach activities.
Occasional travel within the regional service area may be required.

Join us in creating opportunities, strengthening communities, and helping individuals live with greater independence, choice, and inclusion.

How to Apply

Please submit:

A current resume
Professional references
A brief personal statement describing:
Why you are interested in this position, and
Any personal or professional experience working with individuals with developmental disabilities and/or mental health conditions.

Pay: $21.00 per hour

Benefits:

401(k)
Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

appointment coordinator jobs in salem, or

Programs Assistant

Patient Coordinator

Patient Care Coordinator

Dispatch Coordinator

Patient Care Coordinator - Albany

Scheduling Coordinator

Dental Patient Care Coordinator

Patient Coordinator

Medical Office Coordinator

Medical Receptionist

Referral Specialist- Diabetes Education

Warehouse Coordinator

Project Coordinator

CARE COORDINATOR- AUMS

Marketing Events Coordinator

Resident Care Coordinator

Resident Care Coordinator

Show & Event Demonstrator

Dental Receptionist

Sales Consultant

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