Top 4 Assistant property manager Jobs in Salem, Or

Assistant Portfolio Manager
SMI PROPERTY MANAGEMENT —Keizer, OR
- From $25 an hour
- Full-time
- Background check
- Data analysis skills
- Mid-level
- AD&D insurance
- Disability insurance
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Assistant Property Manager
Monte Christo Communities —Aurora, OR
- $18 - $22 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Driver's License
- Health insurance
- Dental insurance
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Part Time Assistant Property Manager
Norris & Stevens —Albany, OR
- $23 - $25 an hour
- Part-time
- Bilingual
- Sales
- Customer service
- Health insurance
- Dental insurance
Quick Apply

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Assistant Portfolio Manager

SMI PROPERTY MANAGEMENT -
Keizer, OR

Quick Apply

Job Details

Full-time
From $25 an hour

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Pet insurance

Qualifications

Property management tools
Pricing analysis
Fair Housing regulations
Spreadsheets
Data analysis skills
Financial analysis
Administrative experience
High school diploma or GED
Real estate market analysis
Property management company experience
Productivity software
Market research experience within real estate industry
Office experience

Full Job Description

SMI Property Management is committed to growing our experienced staff to provide great care for its owners and its tenants, alike. We are looking for an enthusiastic Assistant Portfolio Manager to join our team at our Keizer office.

POSITION: Assistant Portfolio Manager

OVERVIEW: The Assistant Portfolio Manager provides essential operational support to the property management team, ensuring smooth day-to-day operations. This role assists with documentation, reporting, tenant and vendor communications, property transitions, and portfolio management activities, including market analysis. The position supports both the Portfolio Managers and the property management staff to maintain efficient operations and high tenant satisfaction.

KEY RESPONSIBILITIES:

Administrative Support

Manage phone calls, emails, and correspondence, ensuring timely responses.
Schedule meetings, property inspections, and appointments.
Prepare, file, and maintain property management documents, reports, and tenant records.
Draft letters, notices, rent increase notifications, and official communications to tenants and vendors.
File FEDs as directed by Portfolio Managers.

Tenant & Client Relations

Serve as the first point of contact for tenants and vendors.
Professionally handle tenant inquiries, service requests, and complaints.

Assist in coordinating lease agreements, renewals, and move-in/move-out documentation.
Process tenant move-outs, including inspections, documentation, and deposit tracking.
Prepare and distribute notices (late rent, lease violations, non-renewals, and rent increases) and follow up to ensure compliance or resolution.
Show vacant units to prospective tenants as required.
Assist with tenant retention efforts by maintaining positive communication and timely responses.

Financial & Office Support

Process invoices and expense reports.
Assist with rent increase tracking.
Maintain accurate databases, spreadsheets, and tracking systems.
Review local market rents and make recommendations to management for rent adjustments or strategy improvements.

Property Management Assistance

Coordinate with maintenance staff and vendors to schedule work orders and repairs.
Track completion of maintenance requests and follow-up as needed.
Ensure compliance with company policies and property management procedures.
Assist with onboarding new properties into the portfolio, including setting up files, entering property data into management systems, organizing vendor contracts, and preparing welcome communications for tenants and owners.

REQUIREMENTS:

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
Understanding of Landlord Tenant Law and Fair Housing.
Minimum 2+ years of administrative or office support experience in property management.
Strong organizational skills with attention to detail and accuracy.
Excellent communication and customer service abilities.
Analytical skills to review market rents and support decision-making.
Proficient in Microsoft Office Suite; experience with property management software (AppFolio and Tenant Tech preferred).
Ability to prioritize tasks and work independently in a fast-paced environment.

COMPENSATION & BENEFITS:

Pay: From $25.00 per hour

Schedule: Full-time | Monday – Friday, 8:00 AM – 5:00 PM

Location: This is an in-office position based at our Keizer office, with occasional visits to properties. Remote work is not available.

Benefits include:

Medical, Dental, and Vision Insurance
Paid Time Off
Enrollment in OregonSaves Retirement Program
Basic and Voluntary Life/AD&D Insurance
Long-Term Disability Income Insurance
Employee Assistance Program (EAP)
Digital Wellness/ID Theft Protection
Legal Coverage
Pet Insurance

Work Location: In person

Quick Apply

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