Top 8 Construction administrator Jobs in Salem, Or

Construction Contract Administrator
Northcore USA LLC —Albany, OR
- $65,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Construction
ServiceMaster Restore 7383 - Salem —Salem, OR
- $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
Construction Admin/Bookkeeper
HB2, Inc —Salem, OR
- $25 - $30 an hour
- Part-time
- Hybrid work
- Bachelor of Science
- Research
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
12d
Administrative Assistant
Wilson Construction Co. —Woodburn, OR
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrator - BECO
Pence Companies —Salem, OR
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
6d
Construction AccountantAdministrative Assistant
Bonaventure Senior Living —Salem, OR
- Full-time
- Microsoft Excel
- High school
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply

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Construction Contract Administrator

Northcore USA LLC -
Albany, OR

Quick Apply

Job Details

Full-time
$65,000 - $95,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Written communication
Contract management
Microsoft Excel
Self-direction
Regulatory documents
Microsoft Outlook
Construction regulatory compliance
Construction contract administration
Construction law
Working on construction projects in a civil infrastructure role
Construction industry experience
Procurement contract management
Organizational skills
Project contract management
Payroll record maintenance

Full Job Description

Contract Administrator

Albany, OR | Medford, OR

Schedule: Full-Time, Monday–Friday

Industry: Heavy Civil Construction / Public Works

About Northcore USA

Northcore USA is an Oregon-based heavy civil construction company with operations throughout the Pacific Northwest. We work on public and private projects including roadway, utility, and infrastructure work for clients such as ODOT and local municipalities. Our team is tight-knit, fast-moving, and built around people who take ownership of their work.

The Role

We’re looking for a Contract Administrator to own the full lifecycle of our contract, compliance, and bonding functions. This is a critical position that sits at the intersection of project operations, accounting, and regulatory compliance, and it’s highly visible across our leadership team.

You’ll work directly with Project Managers, our Controller, and company leadership to make sure every project starts clean, stays compliant, and closes out right. If you’re the kind of person who spots a renewal deadline three weeks early, knows the difference between a bid bond and a performance bond, and doesn’t need to be chased to follow through, this role was built for you.

What You’ll Do

Contracts & Subcontracts

Prepare, review, and administer prime contracts, subcontracts, and proposals for public and private construction projects
Assemble and complete bid document packages, including company history, project experience, and required forms, for upload or delivery to clients (PMs and Estimators provide the dollar amounts; you put the package together)
Manage client Master Agreements, track renewal dates, and monitor contract compliance obligations
Handle project closeout documentation including lien releases, warranty bonds, and final submittals to clients and municipalities
Respond to document requests from CPAs, insurance carriers, and bonding companies
Keep contract files organized and audit-ready

Pre-Construction & Project Setup

Place Northcore on plan holders lists and monitor bids for addenda through closing
Submit pre-construction documentation packages: insurance certs, bonds, W9, CCB license, and personnel info
Order Right to Lien Notices for non-public projects per Oregon lien law
Look up Oregon BOLI and federal prevailing wage rates and communicate them to the Controller and PMs
Apply for ODOT ROW permits and coordinate related bonding
Coordinate employee security clearances when required by project specs

Licensing, Bonding & Compliance

Manage CCB licenses for Northcore USA and affiliated entities, renewals, endorsement tracking, bond and insurance compliance
Manage SAM.gov federal registrations and annual renewals
Order and manage bid bonds, payment bonds, performance bonds, and warranty bonds on a per-project basis
Create and update prequalification applications with state agencies, municipalities, and GCs
Track and apply for municipal business licenses on a per-project basis
Coordinate surety information requests with the Controller

Certified Payroll & Prevailing Wage

Proofread certified payroll reports for accuracy, classifications, wage rates, hours, fringe benefits, before submission
Submit certified payroll weekly to clients and agencies per Davis-Bacon Act and Oregon ORS Chapter 279C requirements
Maintain certified payroll records for required retention periods

Subcontractor Compliance

Collect and maintain current W9s and COIs from all subcontractors before mobilization
Track COI expirations and follow up on renewals proactively
Verify subcontractor CCB license status and project-specific compliance requirements

What We’re Looking For

Required

3+ years of experience in contract administration, project administration, or a similar role in the construction industry
Working knowledge of Oregon construction law: CCB licensing, Oregon lien law (ORS Chapter 87), and public contract requirements (ORS Chapter 279C)
Experience with prevailing wage and certified payroll reporting under Davis-Bacon and Oregon BOLI standards
Familiarity with public agency contracting — ODOT, federal highway, and/or municipal public works
Strong organizational skills; able to manage multiple projects and compliance deadlines without dropping anything
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Clear, professional written and verbal communication — you’ll correspond with clients, attorneys, agencies, and subs regularly

Preferred

Experience with Viewpoint Spectrum or similar construction ERP software
Familiarity with SAM.gov and public agency prequalification processes
Experience with ODOT ROW permits and bonding requirements
Associate’s or Bachelor’s degree in Business Administration, Construction Management, Legal Studies, or a related field
Prior experience at a heavy civil or public works general contractor

You’ll Thrive Here If…

You stay on top of deadlines before anyone has to ask
You understand that a missed bond renewal or a late certified payroll isn’t just an admin issue, it’s a project risk
You’re comfortable working across departments and building relationships with PMs, accounting, field leadership, and outside agencies
You can handle confidential financial and legal information with discretion
You like having real ownership of your work and don’t need a lot of hand-holding to get things done

Location

This position is open to candidates based near either our Albany, Oregon or Medford, Oregon office. Hybrid work arrangements may be available for the right candidate. Some travel to project sites or agency offices may be required on an infrequent basis.

Pay: $65,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Contract Administration: 3 years (Required)

Ability to Commute:

Albany, OR 97322 (Required)

Work Location: Hybrid remote in Albany, OR 97322

Quick Apply

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construction administrator jobs in salem, or

Construction Contract Administrator

Administrative Assistant - Construction

Construction Admin/Bookkeeper

Administrative Assistant

Administrator - BECO

Construction AccountantAdministrative Assistant

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