Under the guidance of the Payroll Manager, the Payroll Coordinator is responsible for leading and coordinating efforts in the accurate and timely of all payroll processing for the College. This is a self-directed position requiring the ability to apply independent judgment and to work in close collaboration with a customer-focused HR/PR team, departmental constituents as well as external customers and vendors like regulatory agencies. In administering the various facets of the college’s related CBA’s, this position may be called upon to perform complex tasks. This is a lead role also serving as back-up to the Payroll Manager.
Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.
When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.
-
Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.
Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.
Minimum Qualifications:
This level requires an equivalency of eight (8) years of full-time work experience related to the essential functions and duties of the position listed above.
-OR -
A Bachelor’s Degree in Accounting, Finance, Human Resources Management, or a related field.
-AND-
Four (4) years of full-time work experience related to the essential functions and duties of the position listed above.
Note: No substitutions will be made for the three (3) years of full-time work experience.
Core Competencies:
Knowledge of State and Federal employment laws and regulations
Proficient use of 10-key calculator is required
Ability to deal effectively with students, staff, and the general public
Ability to understand and carry out oral and written directions and to work independently with accuracy and speed
Ability to manage multiple tasks and prioritize work load
Ability to work in fast paced environment with distractions, changing priorities and strict time limits
Ability to analyze and interpret data for accuracy
Must be proficient in use of computers, including familiarity with spreadsheet and word processing software
Preferred Qualifications:
Demonstrable day-to-day experience in accounting and/or payroll processing
Proficient in Microsoft Excel, Outlook, Teams, and Word; adaptable to evolving software tools.
Detail-oriented, with solid understanding of payroll systems, accounting principles, and labor laws.
Working experience researching and auditing financial data and/ or financial systems.
SCHEDULE & MODALITY
Based on individual assessment, business needs, supervisory discretion and/or college directives, a percentage of the duties of this position
may be performed remotely up to one day a week or scheduled only for special projects requiring focus time.
TERMS OF EMPLOYMENT-
This is a 100%, 12-month classified assignment at the 19 pay rate
-
This position has a 6-month probationary period
-
All positions at Chemeketa are required to be available for work onsite as requested by the college.
-
Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
-
This position may require the use of your personal vehicle for transportation between campus locations
-
If requested, requires the provision of official transcripts upon hire
-
Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
-
Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
-
Providing false information will result in rejection of an application, employment offer or dismissal
PHYSICAL REQUIREMENTS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.
For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
-
One of the following:
-
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
-
Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
-
Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
-
In addition to one of the above documents, Disabled Veterans must also submit one of the following:
-
A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
-
Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
- Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.
PUBLIC SERVICE LOAN FORGIVENESS
Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
LEGAL COMPLIANCE
Chemeketa Community College prohibits unlawful discrimination based on the following:
Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.
Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.
504/ADA Coordinator for Students
For concerns, inquiries or complaints regarding student disability accessibility and accommodations, please contact Karen Alexander, Director of Student Accessibility and Testing Services. Ph: 503.399.5276
Section 504/ADA Coordinator for Employees
For concerns, inquiries or complaints regarding employee disability accessibility and accommodations, please contact Alice Sprague, Vice President of Governance & Administration. Ph: 503.399.2537
Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, please contact the Title IX coordinator, Jon Mathis. Ph: 503.584.7323, Located at 4000 Lancaster Dr. NE, Salem, OR 97305, You can find additional information at http://go.chemeketa.edu/titleix.
All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.
Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600.
To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.399.2537 or email [email protected].
