The City of Salem Police Department is looking to fill a full-time Police Record Technician
Make an impact:
Are you passionate about making a positive impact in your community? Do you thrive in fast-paced environments, excel at multitasking, and pride yourself on your attention to detail and professionalism? If so, the Salem Police Department is looking for someone like you!
We’re currently hiring a dedicated Police Records Technician to join our dynamic Records Section. You'll be part of a committed team of 16 Records Technicians and 3 Records Shift Supervisors, supporting more than 200 sworn officers, administrative personnel, and key partner agencies.
As a vital part of our team, you'll help ensure the accuracy and accessibility of critical information that keeps Salem safe and connected.
If you're ready to contribute to meaningful work, grow your career, and make a real impact, apply today and become a valued part of the Salem Police Department.
Learn and grow:
Are you ready to take the next step in your professional journey? Bring your curiosity, drive, and dedication—we’ll provide the training, tools, and support you need to thrive as a Police Records Technician.
At the Salem Police Department, we’re deeply committed to your growth. From comprehensive onboarding to ongoing development opportunities, you'll receive the guidance and resources necessary to build confidence, master essential skills, and continually advance your career.
This opportunity is more than just a steppingstone—it’s a meaningful career path where your work truly matters. You'll be part of a team that values your contributions, supports your development, and empowers you to make a lasting impact.
What you will do:
As a Police Records Technician, you will play a vital role in supporting the daily operations of our fast-paced department. Your ability to manage multiple tasks with accuracy, efficiency, and professionalism is essential to our success.
Key Responsibilities:
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Review, approve, and route original and supplemental police incident reports. Prepare documents for entry into the Records Management System (RMS), including date stamping, routing, alphabetizing, and packaging for further processing.
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Enter, update, and retrieve time-sensitive data from systems such as RMS, LEDS/NCIC, CrimeTracer, and other law enforcement databases, ensuring compliance with all applicable procedures.
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Record and process citations into the RMS accurately and in a timely manner.
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Review and prepare records for public release. Respond to records requests by printing and retrieving reports for law enforcement agencies, the public, and private entities.
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Scan, image, and index investigative and administrative documents for long-term digital archiving and retention.
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Conduct local records checks for government agencies and private organizations.
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Deliver outstanding customer service by fostering positive, professional interactions with the public, both in person and over the phone.
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Attend training sessions as scheduled and, when assigned, serve as a Field Training Officer or department trainer.
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Perform other related duties as assigned to support department needs.
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First point of contact for community members seeking assistance.
The ideal candidate will have prior experience working with a range of computer software systems or demonstrate the ability to learn new technologies quickly.
What can we offer you for all your hard work?-
Medical, dental, and vision coverage for you and your family.
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Paid vacation and sick time in accordance with City policies.
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Competitive pay.
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Employer-paid PERS contribution of 6%.
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Opportunity for voluntary pre-tax contributions to a 457b account.
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Health care and dependent care flexible spending accounts.
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Voluntary long-term care.
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Employee wellness program.
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Employee assistance program.
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Employee health clinic.
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Free, secure parking.
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Department gym available for employee use.
The City offers an excellent compensation and benefits package - .
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Position schedule varies depending on need.
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This position is represented by a union.
The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.
What are the minimum qualifications?-
Must pass the pre-employment drug test (including marijuana).
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Must pass the pre-employment background check.
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Must be able to work periodic overtime and a variety of 24-hour rotating shifts, including holidays, nights, and weekends.
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High School Diploma/ GED and Post High School Training in clerical, or business field, and a minimum of 2 years of clerical experience involving accurate and confidential data entry and computer operation in a busy office setting, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities as listed, and ability to perform the essential job functions.
Certifications/Licenses:
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Criminal Justice Information System clearance within 30 days of hire (clearance must be maintained throughout employment).
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Law Enforcement Data System certification within 30 days of hire.
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Employees are required to apply/retain Notary Commissions within twelve (12) months of hire and assist with notarizing documents
Preferred Qualifications:
Knowledge of Oregon Law pertaining to the criminal justice system, office practices and procedures; business grammar and spelling; general record keeping practices; math and basic bookkeeping practices; and office equipment and various computer hardware and software.
Skill and ability to accurately and effectively record a variety of information; follow general procedure and program policies; interact with others in a courteous, professional manner; work under pressure to meet timelines; manage varying volumes of workload and diversity of tasks; concentrate on work amid distractions; effectively use computer systems; understand and effectively follow oral and written instructions, communication, and procedures; apply newly assigned procedures and practices to specific work assignments; keyboard at an acceptable speed; provide backup to other positions as needed; in a 24-hour, 7-day/week operation with rotating shift schedules. This includes working day, swing and night shifts, weekends, holidays, and overtime as required. May be assigned to a secured facility, i.e., corrections institution. Must be able to maintain confidentiality in dealing with sensitive information.
Bilingual skills.
What you will bring along:
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Motivated, mission-oriented, with a high level of integrity and personal ethics
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Willing to work off hours/shifts
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Prior customer service / law enforcement experience
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Experience reviewing the quality of work produces/submitted by others
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Experience working with a variety of computer programs and associated software
About us:
The Salem Police Department is the 4th largest agency in the State of Oregon. We are a full-service department to include many special teams. Our new facility is a 104,000 square foot building with many amenities for employees to include an indoor/outdoor breakroom, and a work-out room/locker room.
The City of Salem is the second largest City in the State of Oregon. Located in the lush Willamette Valley, Salem is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.
A full-service City, Salem has eight primary departments:
Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community and Urban Development Department. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members.
The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for the Police Records Tech.
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City of Salem through the Job Interest Cards – sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.
THIS ANNOUNCEMENT IS NOT AN IMPLIED CONTRACT AND MAY BE MODIFIED OR REVOKED WITHOUT NOTICE
