The Academic Program Navigator serves as an embedded member of CTE trades and technology programs and provides coordinated support for students across the full college journey, including recruitment, onboarding, advising, retention, and completion. This position develops expertise in the assigned academic program, including curriculum pathways, course sequencing, transfer opportunities, career outcomes, and related college resources. Working closely with faculty, the program dean, and student service areas, the Navigator combines direct student advising with program coordination responsibilities, supporting communication, outreach, events, materials, lab and learning environment readiness, identifying funding and service resources, and program activities. The position serves as a bridge between instruction and student services by helping students navigate academic systems while also contributing to the daily operations and vitality of the program.
Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.
When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.
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Cover Letter
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Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.
DUTIES & RESPONSIBILITIES
Student Advising, Onboarding, and Retention
Serves as a primary point of contact for prospective, new, and continuing students within the CTE trades and technology programs
Advises students regarding program requirements, educational pathways, registration, graduation planning, transfer options, and related college processes
Assists students in understanding placement, prerequisites, scheduling options, and progression through the program
Provides onboarding support including intake, orientation, early connection to program expectations, and transition into coursework
Maintains regular communication with students to encourage persistence and timely completion
Identifies students who need additional support and connects them with appropriate college resources
Maintains advising records, student contact notes, and intervention tracking using college systems
Supports retention efforts through proactive outreach and follow-up
Recruitment and Student Pathway Development
Assists with program recruitment efforts including outreach events, information sessions, community engagement, and school visits
Responds to inquiries from prospective students and families regarding program opportunities
Helps students understand career pathways connected to the academic discipline
Collaborates in developing pathway materials and communications that support informed student decision-making
Participates in college recruitment initiatives representing the assigned program
Actively develops relationships with employers and supports CWE and practicum placement
Program Support and Faculty Partnership
Develops working expertise in assigned curriculum, degree requirements, course sequencing, and program outcomes
Works closely with faculty to support student engagement, communication, and program continuity
Assists with program events including orientations, advisory meetings, guest speakers, showcases, and special initiatives
Supports faculty communication with students related to scheduling, deadlines, and program opportunities
Assists in maintaining program materials including website content, informational guides, newsletters, and student resources
Participates in program meetings and contributes to planning related to student success
Program Support: Events, Materials, and Lab Operations
Plans and manages calendars for program events, workshops, orientations, advisory committee meetings, and special activities
Assists in preparing, organizing, and maintaining instructional and promotional materials used by the program
Supports ordering, organizing, tracking, and maintaining program supplies, materials, and equipment
Assists with preparation and maintenance of labs, learning spaces, and program environments to support instruction
Confirms lab access, usage communication, and readiness in collaboration with faculty and college service departments
Helps ensure program materials remain current, accessible, and aligned with program needs
Supports setup and follow-up for guest speakers, demonstrations, showcases, and
community-facing activities
Program Operations, Tracking, and Institutional Coordination
Maintains program-related records and prepares reports as needed
Tracks student participation, engagement, and progress indicators
Supports communication between instructional departments and student service units
Assists with scheduling-related coordination and program logistics
Supports grant activities or special initiatives connected to the academic area when applicable
Other Functions
Responds to students and other guests as part of the building reception team
Participates in college committees, staff development, and institutional initiatives as assigned
Performs related duties in support of student success, program vitality, and division goals
Performs all other job-related duties as assigned
Institutional Expectations
Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
Embraces, understands and uses appropriate technology tools to accomplish job functions
Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices
CANDIDATE QUALIFICATIONS
Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.
Minimum Qualifications:
This level requires an equivalency of two (2) years of full-time work experience that reflects the knowledge, skills and experience to perform the essential functions listed above.
This is typically achieved through an Associate’s Degree or two (2) years of full-time work experience which reflects the knowledge, skills and experience to perform the essential functions listed above.
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A valid driver's license or ability to obtain one within thirty (30) days of hire
The college will review relevant education and experience as equivalent in most cases. Some experience cannot be exchanged for education and is noted above, if relevant.
Core Competencies:
Strong verbal and written communication skills
Knowledge of community college systems and philosophy
Recognize when client/student referral is appropriate/necessary
Demonstrated ability to work with a diverse population of student/clients
Work independently and as a team member
Knowledge and skill in the use of technology and student communication and information systems
Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others.
Preferred Qualifications:
Two years of student support experience
Coursework in Social Sciences, Human Services, Human Development or related field
Experience in technology-related field
Bachelor's degree from an accredited institution
Experience providing support to at-risk students in a post-secondary setting
SCHEDULE & MODALITY
Based on individual assessment, business needs, supervisory discretion and/or college directives, a percentage of the duties of this position
may be performed remotely up to one day a week or scheduled only for special projects requiring focus time.
TERMS OF EMPLOYMENT-
This is a 100%, 12-month classified assignment at pay level 13. This position is grant funded with an end date of December 31, 2028. Continued employment is contingent on the funding that supports all or part of the position.
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This position has a 6-month probationary period
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All positions at Chemeketa are required to be available for work onsite as requested by the college.
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Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
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This position may require the use of your personal vehicle for transportation between campus locations
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This position requires travel within service district
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Must have a valid driver's license or ability to obtain one within thirty (30) days of hire throughout the duration of employment
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If requested, requires the provision of official transcripts upon hire
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Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
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Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
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Providing false information will result in rejection of an application, employment offer or dismissal
PHYSICAL REQUIREMENTS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.
VETERANS' PREFERENCE
Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.
For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
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One of the following:
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MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
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Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
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Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
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In addition to one of the above documents, Disabled Veterans must also submit one of the following:
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A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
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Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
- Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.
PUBLIC SERVICE LOAN FORGIVENESS
Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
LEGAL COMPLIANCE
Chemeketa Community College does not discriminate based on race, color, religion, national origin, immigration or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, familial status, pregnancy, disability, veteran status, genetic information, or any other status protected by federal, state, or local law in any area, activity, or operation of the College.
Chemeketa Community College is an equal opportunity/affirmative action employer.
For inquiries regarding the College’s nondiscrimination policy, contact the following:
For students with disabilities: Section 504/ADA Coordinator in Student Accessibility Services, 503.399.5279
For employees with disabilities: Vice President of Governance & Administration, 503.399.2537
For sex-based discrimination: Title IX Coordinator, 503.584.7323
For equal employment opportunities or affirmative action: Affirmative Action Officer in Human Resources, 503.315.4586
To request this publication in an alternative format, please call 503.399.5192. For language access, please call 503.315.4586.
