Important Recruitment Information for this vacancy
Job Posting closes: Open until filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.
Agency Information
Kansas Department for Children and Families | www.dcf.ks.gov
Prevention and Protection Services
Northwest Region / Salina
About the Position
Who can apply: External
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-time
Regular/Temporary: Regular
Work Schedule: Monday-Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Compensation: $15.91 hourly. Salary may be dependent upon the candidate’s qualifications and experience.
Employment Benefits
In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:
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Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
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Creation of and contribution to your personal KPERS defined Retirement benefit
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9-10 paid, annual holidays
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12 paid, annual vacation days
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12 paid, annual sick days
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1 paid Discretionary Day
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Your personal life insurance policy equal to 150% of your starting salary
- This benefits package represents additional annual compensation.
Visit the Employee Benefits page for more information.
Position Summary & Responsibilities
The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!
Assists professional staff in tracking client activity, logs contacts and information in customer files.
Employee shall lend administrative support by assisting the CPS/CPI and CPS Supervisor with completion of forms and maintenance of case files; answer the phone and screen callers as well as visitors, providing customer information as needed. In addition, employee is responsible to create letters and spreadsheets and distribute mail or any other correspondence.
Employee shall lend clerical support to unit and division by tracking data, scheduling intakes, maintaining new and closed used files, and taking minutes of meetings. Employee is also responsible for the gathering of case information in response to court orders, records requests, as well as researching community resources available to assist families.
View the full position description:
Qualifications
Education: *If a degree is required, a copy of a candidate's transcript showing proof must be sent to your recruiter following the interview *
Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview.* High School diploma or equivalent. Valid Driver's License.
Post-Offer, Pre-employment Requirements:
Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information
Please reference Job ID Number: 218606
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents* for this Application to be Complete
Upload these on the Careers - My Job Applications page
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State of Kansas online application
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Resume
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Cover letter
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Legible copy of valid driver’s license (if driver’s license is required)
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Transcripts** (if educational requirements are listed for this position)
**If degree is a requirement listed, transcript must show proof of graduation or degree obtained. -
DD214 (if you are claiming Veteran’s Preference)
- Required documents must be uploaded by close date. Incomplete applications may not be considered.
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Full Position Description:
No. Each Task and Indicate Percent of Time
The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.
In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.
Workload Management and Administrative Clerical Support:
Assists professional staff in tracking client activity, logs contacts and information in customerfiles
Employee shall lend administrative support by assisting the CPS/CPI and CPS Supervisor with completion of forms and maintenance of case files; answer the phone and screen callers as well as visitors, providing customer information as needed. In addition, employee is responsible to create letters and spreadsheets, and distribute mail or any other correspondence.
Employee shall lend clerical support to unit and division by tracking data, scheduling intakes, maintaining new and closed used files, and taking minutes of meetings. Employee is also responsible for the gathering of case information in response to court orders, records requests, as well as researching community resources available to assist families.
Assigns intakesof child &adult abuse and neglectto CPS/CPI fromKIPS.
Types it onto forms, enters into appropriate data systems i.e. KIDS.
Engages and interviews customers to obtain adequate, relevant and required information to appropriately identify which agency services customer wishes to access.
Provides applications and information about agency services to customers seeking assistance.
Sets up and maintain electronic files for cases.
Thoroughly researches computer systems such as FACTS, KIPS, KIDS, and other systems to determine if customer has had prior involvement with agency and completes all required documentation to open, review, update, transfer and close cases in all systems according to program/policy requirements.
Case Management and Service Delivery/Resource Coordination
Employee shall insure management of cases by reviewing the continuum of offered services and serving as advocate for customers, adhering to agency expectations regarding completion of work to meet agency outcomes of timeliness. In addition, employee will be responsible to prepare, maintain, and submit statistics for state and federal reporting purposes as well as utilize SMART system to help region process individual payments and use of agency procurement card.
Employee shall coordinate available PPS services with community services and other state agencies and collaborate with other providers to ensure family/consumer receives needed services by making appropriate referrals. To fill unmet needs, employee shall research new resources and work with community and partners to implement innovative new resource programs.
Gathers, assesses, and verifies information obtained from customer and other sources and then requests additional information from customers if needed.
Answers inquiries from customers based on information found in the computer system and the paper file.
Identifies available agency and community resources to meet individual consumer needs through continued contact with the resources and Resource facilitator.
Directs/refers customers to available resources according to regulatory and policy requirements.
Communication/Customer Service/Documentation
Employee shall facilitate the flow of communication between both the contractor and providers with DCF program staff. Employee shall strive to communicate with customers in a way that is professional, easily understood, and is in compliance with HIPPA and agency policies.
Documents contacts, activities, and all case specific information in a clear and factual manneron required formsand in electronic systems.
Shares information with other Agency staff on a need to know basis.
Gathers information and assists in completing regular and special program reports, including monthly reports.
Prepares activity reports according to program and component guidelines on a timely basis.
Policy Awareness/Implementation and Training
Receives, interprets, understands and operationalizes program, Regional and State policies and procedures.
Employee shall utilize training opportunities and readings to enhance knowledge and skills by attending all required trainings, workshops, unit meetings, and conferences recommended and approved by the supervisor.
Other:
Employee shall complete all other duties as assigned.
