Essential Duties & Responsibilities
- Accomplish the organization's strategic financial objectives and support its financial well-being by developing and monitoring annual budgets and financial forecasts compared to actual results, providing financial analysis and guidance and developing and enforcing internal controls.
- Oversee the performance and completion of the month-end accounting close process which may include such things as calculating percentage-of-completion (POC) revenue and related cost of sales (COS), reconciling GL accounts, calculating and preparing accruals and other information required for closing the books, designing and running reports, reconciling petty cash, analyzing financial data versus budget and preparing, approving & posting journal entries. This includes supervision of, and providing assistance to, the Accounting and Compliance Associate and the Accounts Payable Associate.
- Prepare monthly & YTD financial statements, reports and analysis and present to management and the board of directors.
- Review and approve weekly AP checks and ACH disbursements.
- Maintain the company’s asset management system by adding new assets, disposing of old assets and posting depreciation entries.
- Participate as a member of the Operations Team and the Strategy Team.
- Arrange for and oversee the annual financial review performed by the company’s outside CPA.
- Coordinate the completion of the company’s annual federal and state tax returns performed by the company’s outside tax accountants.
- Prepare financial statements and reports for, and participate in, company board meetings. Act as the board secretary by taking minutes, coordinating board communications and approval of minutes / resolutions and maintaining minute books and other company documents (e.g., shareholder agreements).
- Communicate and maintain relationships with the company’s executive management, ensuring timely communication of issues and participation in key business decisions as well as maintaining a general, familiar, consistent leadership presence throughout the company.
- Represent the company through a relationship with its primary financial institution.
- Manage and maintain all commercial business insurance lines through a relationship with the company’s outside insurance broker. This includes the coordination and completion of the annual renewal process.
- Oversee and support the annual renewal of the company’s health benefit plan with its third-party health plan provider.
- Serve as the primary contact regarding the accounting and finance functions with respect to the ERP system.
- Create and update procedures as needed.
- Oversee the Purchasing Department and assist with purchasing activities as needed. This includes supervision and coordination of the Senior Buyer, Inventory Clerk and Supply Chain Manager and negotiation of macro level spending and pricing agreements with material vendors.
- Oversee the IT Department by providing guidance and assisting with capital purchasing and other decisions.
- Support the CEO and COO as requested and needed.
- Represent the organization through communications and interactions with governmental and other regulatory agencies.
- Understand Quality Management Systems (QMS) requirements and how it applies to this position as determined by ISO 9001 and to facilitate continuous improvement.
- Interface with other Kasa employees, vendors, customers, consultants and regulatory entities to communicate, address and resolve issues.
- Comply with all safety policies and procedures.
- Comply with all attendance standards and company policies.
- Other duties as assigned.
- Ability to communicate effectively with peers and subordinates in a one-on-one and / or group setting.
- Ability to work with confidential data.
Supervisory Responsibilities
- Direct and supervise Accounting & Finance Department.
- Direct and supervise IT Department.
- Direct and supervise administrative personnel as assigned.
- Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
- Responsibilities include interviewing and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Lead, develop and grow direct reports.
Education & Experience
- Bachelor’s degree in accounting or finance. CPA required.
- At least three to five years of experience. Supervisory experience preferred.
- Experience with ERP systems particularly general ledger and accounting functionality.
- Experience with Microsoft Office, including Word, Excel, Outlook, and Teams required.
- Experience using artificial intelligence required.
Work Environment
This position operates in an office and job site setting. It routinely requires using standard office equipment, such as computer, phones, copiers, fax machines etc. Days and hours of work are typically Monday through Friday 7:30am to 4:30pm, but are project work dependent. Occasional evenings and weekend work may be required as job duties demand. May involve long and after hours work per day as required to meet specific schedules. Minimal travel may be required.
Physical Demands
- This is largely a sedentary role; some filing is required. The position will require frequent sitting, standing, walking, talking, and hearing. Occasionally, it may require reaching, bending, and/or lifting to 25lbs.
- Performance of the required duties will require physical ability to occasionally climb permanent and temporary stairs, climb ladders, negotiate work areas under construction, and balance. It may also require stooping, kneeling, crouching, or crawling.
Intent and Function of Job Descriptions
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related decisions regarding promotion, transfer, layoff, and termination. Well-constructed job descriptions are an integral part of any effective compensation system.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made that may pose serious health or safety risks to the employee or others, or that impose undue hardships on the organization.
Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Statement of Understanding
- I understand the description of this job and the essential job functions stated above. I also understand that not all duties are described in full detail and that I will perform these duties as directed by my supervisor or management.
- This job description may be amended or changed without advance notice.
