Monterey Peninsula College
Substitute Pool - Categorical Services Coordinator II (Academic Affairs)
Salary: $30.16 - $33.28 Hourly
Job Type: Short Term Non Continuous
Job Number: 2025-00080
Closing: Continuous
Location: Monterey Peninsula College and/or Marina Education Center, CA
Division: Academic Affairs
Description
Monterey Peninsula College is seeking a substitute for the role of Categorical Services Coordinator II to support Work Based Learning, Internships, Service Learning, and Career Services beginning July 1, 2026.
Under general direction, the Coordinator will plan, coordinate, and participate in a variety of complex and responsible administrative activities related to the day to day operations of assigned programs that support student success, career readiness, and experiential learning, with a primary focus on Career Education programs. The position serves as a key liaison between students, faculty, employers, community partners, and college departments to support internships, externships, service learning, job shadowing, and employment opportunities. The position receives limited supervision within a broad framework of standard policies and procedures.
The Coordinator will oversee and lead day to day program operations, support student placement activities, maintain employer and community partnerships, coordinate outreach efforts, assist with reports and budget monitoring, maintain confidentiality regarding all matters and records, and provide information and assistance for students not requiring the services of a counselor.
The Coordinator will collaborate with Career Education faculty, instructional divisions, Career Services, Workforce Development, and external partners to strengthen pathways that connect classroom learning to career opportunities. Responsibilities include supporting employer engagement activities, coordinating student and employer events, assisting with recruitment and placement efforts, tracking student participation and outcomes, and promoting equitable access to experiential learning opportunities for all students.
The Coordinator will interpret and exercise good judgment in the application and follow through with departmental decisions and college policies; provide information on college policies, procedures, standards, and requirements; and establish and maintain positive working relationships with staff, students, employers, and the community at large.
Example of Duties
Process administrative details not requiring the immediate attention of the supervisor; perform a variety of paraprofessional and administrative duties in support of the assigned program.
Meet with action committees to facilitate grant and program development needs.
Lead the planning, development, implementation, coordination and evaluation of the day-to-day operations of the assigned program services and procedures.
Serve as a source of information regarding the policies and procedures of assigned program; provide information where judgment, knowledge and interpretation are necessary; refer inquires to appropriate sources.
Coordinate student recruitment and assist with registration of participants within assigned program; check on progress of enrolled students; collect and monitor compliance and outcome data on assigned program's participants.
Create assigned program binders as needed; maintain student files and enter student data into the database; assist students to enroll.
Maintain ongoing working relationships with Federal, State, county and/or regional administrators and managers as needed with assigned program.
Monitor a variety of data for completion and conformance with established program compliance procedures.
Develop and prepare a variety of documents, forms and procedures for the assigned program's office, which may also include, but is not limited to: statistical reports, brochures, pamphlets and flyer, newsletter, agendas, manuals, event programs, invitation flyers, yearbooks, program brochures, and posters.
Serve as liaison with college administration, academic personnel and students as well as community agencies, organization, professionals, vendors and other colleges to maintain up-to-date resource data.
Coordinate preparation of workshops and meetings, including travel arrangements for staff members and students in assigned programs.
Attend and lead sponsored workshops, seminars and other events as assigned.
Participate in budget development and justification; monitor budget expenditures; monitor and maintain spreadsheet and database for budgets and assigned programs; inventory and requisition necessary supplies using District procedures.
Develop a wide variety of community contacts for resources for referrals; give general consultation and assist individual students in utilizing the many and varied services available.
Assist students in resolving paper work or system problems; expedite resolution of problems requiring utilization of on- and off-campus resources.
Maintain control files on matters in progress and expedite their completion; coordinate, lead, and monitor special projects, assignments and activities; check reports, records, and other materials for accuracy, completeness and conformity with established standards of Federal, State, county, regional, and/or institutional guidelines and regulations.
Lead the preparation of special program projects which may include, but is not limited to, annual grant applications, budgets, periodic and annual reports, and program evaluations.
Consult with other program related organizations, advisory committees, and social service agencies on matters of program quality and enhancement.
Research and compile information and prepare periodic reports and evaluations in assigned program.
Demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.
Other Duties:
Attend meetings and serve on college, local and state committees and organizations, as required.
Assist in the hiring process, train and direct the work of part-time temporary and student employees, as required.
Perform other related duties as assigned.
Qualifications
Education and Experience
Any combination of education, experience, and training which would indicate possession of the required knowledge, skills, and abilities listed herein. For example, two years of course work in public or business administration or a related field, and three years of administrative support experience.
Knowledge
Knowledge of: public and human relations techniques; research methods; report writing; presentation skills; current office procedures and practices including filing systems; a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job.
Abilities
Ability to: learn and apply Federal, State, regional and District regulations, policies, and procedures; understand and independently carry out oral and written instructions; prioritize tasks and manage several tasks simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the duties of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.
PHYSICAL EFFORT/WORK ENVIRONMENT
Light to moderate physical effort; occasional standing or walking; periodic handling of parcels, supplies or equipment up to 15 pounds. Indoor work environment.
Work Schedule / Supplemental Information
Work Schedule
40 hours per week/ up to 3 months
Assigned Shift Monday - Friday 8:00 am - 5:00 pmEvenings and weekends may be included.
Management reserves the right to change schedules as needed
Salary
$30.16 - $33.28
BENEFITS
Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available.
How to Apply
To be considered for review, applicants must submit the following materials online:
Completed Online Application;
Cover letter (pdf) addressing interests in the position, a maximum of two (2) pages in length;
Resume (pdf) A detailed résumé that summarizes educational preparation and professional experience for the position
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
For questions, please contact:
Gerardo Cardenas Hernandez - HR Specialist
[email protected]
Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in the Governing Board Goals, Mission, Vision, Values, and Institutional Goals(Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences-emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.
Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:
Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives.
Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.
