Athletics Events and Facilities Coordinator
Classification: Athletics Administration Professional II
Hours: Full-time / 40 hours per week
FLSA: Exempt
Anticipated Hiring Salary Range: $5,106 (Step 3) to $5,208 (Step 4)* mo.
CSU Salary Schedule
- CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: July 5, 2026
Recruitment Status: Open Until Filled
Employment with the California State University System
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring
Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system,
California State University, which educates nearly 460,000 students every year.
With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.
The university's
Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.
As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.
PURPOSE:
Under the general supervision of the Director of Athletics, the incumbent independently oversees and coordinates athletic facilities, home game operations, and overall event support for the Department of Athletics. The incumbent provides operational leadership and administrative coordination in support of intercollegiate athletics programs and athletic events, ensuring safe, efficient, and customer-service-oriented operations that support student-athletes, coaches, campus partners, and visitors. The position exercises judgment and discretion in the coordination of athletic home game operations, facility scheduling, event logistics, student assistant supervision, and operational policy development to support the mission and goals of the Athletics Department and the University.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Athletic Facilities & Operations Coordination
- Coordinate and oversee the maintenance, scheduling, and operational readiness of intercollegiate athletic facilities and related equipment, including washers/dryers, basketball hoops, soccer goals, lighting, and other athletics-related resources.
- Analyze and evaluate athletic facility operations and provide recommendations to Department of Athletics leadership regarding staffing, operational needs, and use of university resources.
- Develop and implement operational policies and procedures related to athletic facilities and facility usage.
- Develop, maintain, and manage the official Athletics facility calendar and facility reservation processes.
- Coordinate facility usage with campus departments, Associated Students, Intramurals, Club Sports, external groups, and the public.
- Schedule shared athletic facilities and classroom spaces utilizing 25Live and other calendars as indicated.
- Maintain windscreens and related facility aesthetics across athletic venues.
- Coordinate the reservation of campus rooms and event spaces on behalf of the department.
- Procure and maintain gameday equipment and supplies, including nets, branded canopies, and related materials.
- Monitor and help maintain safe, clean, and functional athletic venues through regular inspections and coordination with Facilities Planning and Management.
- Obtain annual quotes and coordinate rentals for portable restrooms, bleachers, and related event infrastructure.
- Coordinate and secure game-day facilities for visiting teams, officials, and athletic events.
Home Game Operations & Event Coordination
- Coordinate all setup, breakdown, and operational logistics for all home games and special events.
- Coordinate athletics student assistant video/photo content team and conference video/stat broadcast operations.
- Coordinate practice schedules, facility availability, home game ticketing operations, parking as well as complimentary ticket lists for athletic teams.
- Develop and implement policies and procedures related to athletic event and game management operations.
- Coordinate preseason meetings with athletic programs to review game-day expectations, operational procedures, and staff responsibilities.
- Assist with the recruitment, hiring, training, scheduling, and supervision of student assistants supporting facility and game management, ticket operations, concessions, laundry/equipment operations, and event support functions.
- Lead game management trainings and operational meetings and oversee student employee scheduling and timekeeping processes.
- Oversee home game ticket operations, concession operations, and event staffing coordination.
- Serve as a primary liaison with visiting teams and officials by providing campus access, parking permits, and event information.
- Prepare and distribute game-day operational agendas and coordinate event logistics, including locker room access, facility security, officials' accommodations, press row setup, and broadcast coordination in partnership with athletics communications staff.
Video and Stats Broadcast Coordination
- Directly involved with the setup and scheduling of video and stats production for practices and home games. This includes working with video service providers (e.g., PlaySight, Spiideo, Trackman, Hudl) and integration into in-venue video displays.
- Develop and implement policies and procedures related to video and stats production operations.
- Assist with the recruitment, hiring, training, scheduling, and supervision of student assistants supporting video and stats production for practice and games.
Administrative Operations & Departmental Support
- Collaborate regularly with campus departments and external partners to support departmental operations and maintain positive campus-community relationships. Coordinate operational needs with Facilities Planning and Management, Public Safety, and other university departments.
- Assist in the development and monitoring of budgets related to game-day management activities. Oversee work orders, facility service requests, special event support requests, and departmental key requests.
- Support departmental and special events, including but not limited to Student-Athlete Awards programs, Hall of Fame events, alumni activities, and CCAA/NCAA postseason competitions hosted by the University
Other Functions:
Perform other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
- General knowledge of athletics administration principles.
- Working knowledge and understanding of athletics department financial management, event coordination, and athletics regulations.
- Working knowledge and skill in applying and interpreting National, NCAA, and Conference rules and regulations, as well as university policies, standards, and guidelines. Ability to make recommendations based on interpretations and principles of athletics professional practices.
- Demonstrated communication and interpersonal skills to effectively present information and produce clear and concise reports and communications.
- Public and internal relations skills to effectively partner with a large and diverse group of internal and external stakeholders.
- Strong analytical and organizational skills to organize, prioritize, and facilitate the successful completion of athletic events within time and budget constraints.
- Demonstrated competence in independently applying judgment to resolve complex problems and issues.
- Organizational skills to plan, organize, and prioritize work.
- Ability to work independently and as part of a team with a service-oriented approach.
- Flexibility to adapt to changing priorities and deadlines.
- Ability to guide and direct the work of others and effectively provide lead work direction to others.
- Data analysis and math skills.
- Computer proficiency and ability to appropriately use technology, relevant administrative tools, and software packages as required.
MINIMUM QUALIFICATIONS:
Equivalent to a bachelor's degree in a related field and
two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
SPECIALIZED SKILLS:
- Experience coordinating athletic facilities, home game operations, and event logistics in a collegiate athletics or related environment. Ability to independently manage multiple priorities, coordinate complex schedules, and support athletic events and special programs with minimal supervision.
- Working knowledge of NCAA and conference rules, athletics operations, facility scheduling, ticketing, concessions, and event management procedures. Experience developing and implementing operational procedures related to athletic facilities and game management.
- Experience utilizing facility scheduling and event management systems such as 25Live and coordinating operational support services for practices, competitions, and special events.
- Ability to recruit, train, schedule, and provide lead work direction to student assistants and temporary event staff.
- Knowledge of athletics video, livestream, and statistics platforms such as Hudl, Spiideo, PlaySight, Trackman, StatBroadcast, or similar systems.
- Strong organizational, communication, customer service, and problem-solving skills with the ability to effectively collaborate with campus departments, coaches, officials, vendors, and external partners.
- Ability to work evenings, weekends, and holidays in support of athletics competitions and events.
PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:
- Experience working in collegiate athletics, athletics operations, facilities management, event management, or a related field.
- Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student or finance systems; Microsoft Office Suite; Google Workspace; 25Live; shared drive systems; and internet-based applications.
- Experience supporting NCAA or conference home game operations, postseason events, livestream/statistical broadcasts, or athletics-related special events.
- Experience supervising and training student employees or event staff.
- Knowledge of NCAA, conference, and university policies and procedures related to athletics operations and event management.
- CPR, First Aid, and AED certifications are desirable.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
- The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
- responsibility for the care, safety and security of people (including children and minors), animals and CSU property
- responsibility or access/possession of building master or sub-master keys for building access
- This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
- This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
BENEFITS/PERKS:
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit the
Employee Benefits Summary. The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/corporation/employee-housing
APPLICATION PROCEDURE:
To receive full consideration, applicants must complete and submit the required online application by the priority screening date listed on the
Careers at CSUMB website. Applications received after this date may be reviewed at the University's discretion. All submitted materials become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or
[email protected]
All employees must be eligible for employment in the U.S.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at
https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply, visit https://careers.csumb.edu/en-us/job/559463
jeid-4c7d80a0c007c74393692205a4dcc689
