Top 19 office administrator Jobs in salinas ca

Office Manager
Rentafence Wholesale —Aromas, CA
- $100,000 a year
- Full-time
- Microsoft Word
- Spanish
- Clean driving record
Quick Apply
Full Charge Bookkeeper / Office Manager
Santa Cruz Staffing —Watsonville, CA
- $70,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- 5 years
- Health insurance
- Paid time off
Quick Apply
Part-Time Bookkeeper (Payroll & Office Administration)
Evinex —Marina, CA
- $35 - $45 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- 401(k)
- Paid sick time
Quick Apply
1d
Assistant Office Manager
Santa Lucia Medical Group —Salinas, CA
- $30 - $40 an hour
- Weekends as needed
- Spanish
- Mid-level
- Office
- 401(k)
- Flexible schedule
Quick Apply
Administrative Supervisor
Chick-fil-A —Salinas, CA
- From $24 an hour
- Part-time
- Hospitality
- Mid-level
- Administrative experience
- Health insurance
Quick Apply
13d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —California
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
7d
Business Operations Coordinator/ Office Admin
Avila Construction Company —Monterey, CA
- $28 - $49 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
5d
Dental Office Manager
Launch Dental —Salinas, CA
- $31 - $40 an hour
- Full-time
- Dental office
- Inventory management
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
Assistant Front Office Manager
Hyatt Regency Monterey Hotel and Spa on Del Monte Golf Course —Monterey, CA
- $69,000 - $75,000 a year
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
8d
City Clerk
City of Hollister —Hollister, CA
- $10,201.94 - $12,400.52 a month
- Full-time
- Pass drug screening
- Research
- Mid-level
Branch Office Administrator
Edward Jones —Watsonville, CA
- Full-time
- Computer literacy
- Office
- Fair chance
- Profit sharing
- Health savings account
Parish Administrator
Saint Paul San Pablo Church —Salinas, CA
- $16.90 - $17.50 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
- Paid time off
- 401(k) matching
Quick Apply
14d
Office and Operations Coordinator
Syngenta Seeds —Gilroy, CA
- $54,000 - $65,000 a year
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
- Profit sharing
- Paid parental leave
Quick Apply
10d

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Office Manager

Rentafence Wholesale
Aromas, CA

Quick Apply

Job Details

Full-time
$100,000 a year

Qualifications

Microsoft Word
Confidential information handling
Sales tax return preparation
Accounts receivable management
HR legal compliance
Driver's License
QuickBooks
Meeting or exceeding sales goals
Employment law in talent management
California labor law

Full Job Description

CCOI Gate is looking for an Office Manager to join our team! The Office Manager is responsible for managing the day-to-day office functions of CCOI operations, including Accounting, HR, and Payroll. The Office Manager is also responsible for the management of customer accounts for CCOI. They must provide pleasant, professional, and expedient communication with customers and corporate representatives. The Office Manager will work as a tight-knit team with management, contractors, and retailers to meet the company’s goals of servicing gates and installing gate products. The ideal candidate for this position must be self-motivated and able to meet and exceed stipulated service, sales, and retention goals. The highest level of integrity is vital in this position. This position reports directly to the President.

Essential Job Functions:

Manage incoming calls. Provide professional and helpful customer service.
Research and answer vendor inquiries
Maintain office environment, supplies, equipment & IT systems. Maintain inventory of supplies.
Run errands as needed (bank, post office, etc.)
Ensure customer and vendor file integrity (documents, communication notations, etc.)
Help build company image by positively collaborating with customers, community, and employees
Oversee and ensure high safety standards at all times
Ensure the office and equipment are maintained to achieve production requirements and provide a safe and clean work environment.
Reviews and evaluates work to ensure quality, timeliness, and ensures quality control in adherence to policies and procedures.
Complete monthly, quarterly, and yearly reports to city, county, state, etc. as needed
Other tasks as assigned by management

Accounting Functions:

Monthly customer billing and ensuring accuracy and integrity of billing system data entry using the POS system and QuickBooks
Oversee AR and AP processing and ensure accuracy
Manage insurance policies and claims
Manage inventory and ensure that the monthly inventory is conducted
Manage business licensing and permits for all territory service locations
Responsible for reporting Sales Tax Liability to the CDTFA and processing payments
Reconcile all banking and credit card statements on a monthly basis
Oversee proper posting of customer payments
Ensure proper approval of all expenditures
Timely invoice entry with proper coding
Maintain/set up vendor accounts.
Reconciliation of vendor statements
Maintain an organized filing system.
1099 vendor setup.
Research and answer vendor inquiries.

Human Resources Functions:

Responsible for managing all human resources and payroll functions for a fast-paced company
Accurate creation and filing of HR/Payroll documents in employee personnel folders
Update internal job postings
Manage all time clock processes and reporting
Process employee payroll termination paperwork and final checks in a timely manner
Track current status of employee work certifications, training, etc.
Assist with enforcing Company policies and procedures related to compensation, performance, and all HR-related laws and regulations, and strive to maintain consistency throughout the organization.
Keep abreast of emerging payroll, federal, and state law changes, and innovations through formal or informal study, reading business and professional publications, networking, and participation in professional organizations.
Strive to create the best possible work environment for all employees by offering assistance for work-related issues and complaints, as well as designing policies, procedures, and benefit programs consistent with employee - as well as company - needs.
Assist with coordinating organizational development/training – management/supervisory development as needed.
Place office supply orders as needed
Manage Time in Attendance records for non-exempt employees
Manage prevailing wage requirements for accounts and payroll, and ensure that compliance filings are done in a timely manner
Assist with overseeing the personnel needs of the company, including recruiting, selecting, orienting, training, coaching, counseling, evaluating employee performance, and disciplining employees
Maintain confidential company personnel files as needed
Maintain any Driver Qualification Files and maintain DMV Records
Perform all additional tasks and projects as required

Required Education, Knowledge, Skills, and Competences:

A minimum of five years of experience in office management and customer service
Advanced experience with customer billing, accounts receivable, and accounts payable
Intermediate skills in QuickBooks
Knowledge of Retail Sales Tax filing and prepayments.
Extensive knowledge of state and federal employment law.
Excellent communication and interpersonal skills are required. Excellent organizational skills with the ability to prioritize workload and multiple projects to meet deadlines.
Strong computer skills with knowledge of Excel, Word, and web-based applications, along with the ability to learn industry and payroll-specific software, are required.
High level of honesty, integrity, energy, and personal accountability. Ability to handle sensitive and/or confidential documents and information.
The ability to work independently with minimal supervision and excel in a results-only work environment.
Ability and willingness to work in a fast-paced environment
Collaborative/team-based management style preferred
Ability to manage time and be productive even without direct supervision
Must possess and maintain a valid driver's license with a satisfactory and safe driving record
Bilingual English/Spanish is a plus

Interviews begin soon—don’t miss your chance to be part of something exceptional!

Job Type: Full-time

Pay: $100,000.00 per year

Ability to Relocate:

Aromas, CA 95004: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in salinas ca

Office Manager

Full Charge Bookkeeper / Office Manager

Part-Time Bookkeeper (Payroll & Office Administration)

Assistant Office Manager

Administrative Supervisor

Military Service - U.S. Air National Guard, Administration

Business Operations Coordinator/ Office Admin

Dental Office Manager

Assistant Front Office Manager

City Clerk

Branch Office Administrator

Parish Administrator

Office and Operations Coordinator

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