Top 366 Program assistant Jobs in Salt Lake City Ut

HR/Office Coordinator
Carterra, Inc —Salt Lake City, UT
- $23 - $25 an hour
- Email
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Project Coordinator
Forbes Bros. Group of Companies —Salt Lake City, UT
- From $60,000 a year
- Full-time
- Background check
- Construction site
- Mid-level
Quick Apply
12d
Bilingual Administrative Assistant
Vergara Miller Law Firm —Salt Lake City, UT
- $43,000 a year
- Full-time
- Spanish
- Google Workspace
- English
- Health insurance
- 401(k)
Quick Apply
Design Support Specialist
Confidential —Salt Lake City, UT
- $25 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- In-person
- Health savings account
- Health insurance
Quick Apply
2d
Project Assistant - North Salt Lake, UT
VFC —North Salt Lake, UT
- $19 - $24 an hour
- 18 years or older
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
7d
PS Administrative Assistant
University of Utah —Salt Lake City, UT
- $15.19 - $26.73 an hour
- Online Application
- Mid-level
- Office
- University
- Travel reimbursement
Administrative Assistant Salt Lake City - Part Time
Valley Psychological Center —Salt Lake City, UT
- $22 - $24 an hour
- Part-time
- Spanish
- Microsoft Excel
- English
- Flexible schedule
Quick Apply
Program Assistant
University of Utah Health —Salt Lake City, UT
- $20 - $23 an hour
- Full-time
- Word processing
- Pass drug screening
- Research
- Retirement plan
Administrative Assistant
University of Utah —Salt Lake City, UT
- $18.67 - $25.86 an hour
- Full-time
- Inventory management
- Pass drug screening
- Mid-level
- Travel reimbursement
- Retirement plan
Administrative Assistant
UTAH TESTING & ENGINEERING LLC —West Valley City, UT
- $18 - $23 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
5d
Assistant Office Director - Long Term Services and Supports
State of Utah —Salt Lake City, UT
- $38.32 - $61.74 an hour
- Full-time
- Hybrid work
- Background check
- Pass drug screening
- Mid-level
6d
Executive Assistant
SALT LAKE CITY CORP —Salt Lake City, UT
- $60,941.00 - $95,577.65 a year
- Nights as needed
- Microsoft Excel
- Writing skills
- English
- Paid parental leave
- Health insurance
1d
Administrative Assistant
University of Utah Health —Salt Lake City, UT
- $18.67 - $25.86 an hour
- Full-time
- Inventory management
- Pass drug screening
- Mid-level
- Travel reimbursement
- Retirement plan
Executive Assistant
Intermountain Healthcare —Salt Lake City, UT
- $27.07 - $41.23 an hour
- Full-time
- 5 years
- Computer literacy
- Writing skills
Executive Assistant
Planned Parenthood Association of Utah —Salt Lake City, UT
- $65,000 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
Program Assistant
University of Utah —Salt Lake City, UT
- $20 - $23 an hour
- Full-time
- Word processing
- Pass drug screening
- Research
- Retirement plan
Administrative Assistant
Foraco Corp. —North Salt Lake, UT
- $24 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
STEMCAP Program Assistant
University of Utah Health —Salt Lake City, UT
- $25 an hour
- Part-time
- High school
- Pass drug screening
- Research
- Retirement plan
Executive Assistant to the CEO
CytoGenesis, Inc. —Salt Lake City, UT
- $54,100.70 - $90,000.00 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistants
University of Utah Health —Salt Lake City, UT
- $12.62 - $28.96 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Retirement plan

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HR/Office Coordinator

Carterra, Inc -
Salt Lake City, UT

Quick Apply

Job Details

Full-time
$23 - $25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance

Qualifications

Benefits administration
Microsoft Excel
Microsoft Outlook
Executive administrative support
High school diploma or GED
HR compliance
Attention to detail
Human resources
Recruiting
Office management
Health insurance management
Time management

Full Job Description

Join our team! Carterra is seeking an HR/Office Coordinator who enjoys variety, solving problems, and making a meaningful impact across the organization. If you’re highly organized, detail-oriented, and thrive in a fast-paced setting, we encourage you to apply!

Position: HR/Office Coordinator

Employment Status: Non-Exempt, Full-Time

Department: Human Resources

Location: Salt Lake City, UT - Onsite

Company Profile

Carterra is a fast-growing life science bio-technology company located in Salt Lake City, Utah. The Carterra name is based on two core concepts; Cartography (mapping) and terra (worlds), literally meaning “mapping worlds”. This represents the Company’s exciting new high-speed, high-resolution label-free biosensor technology, which is being used by leading pharmaceutical and biotechnology companies to thoroughly explore new worlds in biotherapeutic drug discovery that were previously impossible to investigate. Our products allow researchers to identify potential targets early in the drug discovery process where risks and costs can be significantly mitigated.

Job Summary

The HR/Office Coordinator provides administrative and operational support across Human Resources, office operations, and IT vendor coordination. This position serves as the primary coordinator for employee lifecycle administration, benefits support, HR systems, office management, and day-to-day operational activities while partnering with internal departments and external vendors. The ideal candidate is highly organized, detail-oriented, exercises sound judgment, maintains confidentiality, and effectively manages multiple priorities in a fast-paced environment.

Essential Job Functions:

Human Resources Coordination

Process employee onboarding, offboarding, and employee changes in HR systems while ensuring all onboarding/offboarding checklists are completed and documented.
Support recruitment activities, including interview coordination, and candidate scheduling.
Monitor and reconcile HR and benefit vendor invoices, researching and resolving discrepancies as needed.
Administer Certificates of Insurance (COIs) and patent distribution requests.
Support HR compliance by maintaining personnel records, assisting with audits, maintaining state registrations and licenses, and ensuring accurate recordkeeping.
Maintain the integrity and confidentiality of employee records and sensitive HR information.
Provide ongoing administrative support to the HR Director and CFO.

Office Administration

Maintain a clean, organized, and professional office environment, including breakroom and restroom supplies.
Coordinate building maintenance requests and facility-related issues with building management.
Manage incoming and outgoing mail, FedEx, UPS shipments, and package distribution.
Schedule and coordinate logistics for Board of Directors meetings, Leadership Team meetings, All Hands meetings, and other company meetings.
Coordinate company events, employee celebrations, and monthly birthday/work anniversary recognition.
Manage Grasshopper phone administration, key fobs, and company signing authority records.

IT & Systems Coordination

Coordinate with the company's IT vendor regarding employee onboarding and offboarding, laptop deployment, equipment repairs, and technology replacements.
Maintain company equipment inventories, software licensing records, and user access administration.
Assist with maintaining organized company documentation within Dropbox and other shared systems.

Operational Support

Maintain HR process documentation and recommend process improvements.
Support continuous improvement initiatives involving HR administration, office operations, and company processes.
Assist with maintaining organizational documentation, shared resources, and recurring administrative materials.
Perform other duties as assigned.

Skills and Abilities:

Excellent written and verbal communication skills.
Ability to exercise sound judgement and discretion when handling confidential and sensitive employee information.
Exceptional organizational and time-management skills.
Demonstrated attention to detail with the ability to accuracy manage multiple systems, administrative processes, and confidential information.
Ability to adapt to changing priorities in a fast-paced environment.
Strong customer service mindset with the ability to support employees across all departments.
Positive attitude, strong work ethic, and team-oriented mindset.
Willingness to use personal vehicle for corporate errands, events, and supply transport.

Education and Experience:

High School Diploma or equivalent required.
Minimum of 2 years of HR administrative or coordinator experience required.
1 - 2 years of office administration experience preferred.
Experience supporting benefits administration, vendor coordination, and HRIS platforms preferred.
Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Teams, and Word.
Certified Notary Public is a plus!

Physical Requirements:

Ability to sit for extended periods and work at a computer.
Ability to move, lift, transport office supplies, equipment, and event materials up to 30 pounds.
Ability to travel locally using a personal vehicle for company errands, meetings, or event preparation as needed.

Carterra is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.

We’d love to learn a little more about you! If you’d like, email us at [email protected] and tell us why you’re interested in this opportunity. We’d also love to hear one fun fact about yourself that isn’t on your resume. Please include "HR/Office Coordinator" in the subject line.

Applications will be reviewed based on relevant experience, communication skills, and attention to detail.

Pay: $23.00 - $25.00 per hour

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Application Question(s):

In 3-5 sentences, briefly describe how you keep yourself organized when managing multiple priorities. Please include one emoji in your response.

Education:

High school or equivalent (Required)

Experience:

Human resources: 2 years (Required)
Benefits administration: 2 years (Required)
Office management: 1 year (Preferred)

Ability to Commute:

Salt Lake City, UT 84103 (Required)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in salt lake city ut

HR/Office Coordinator

Project Coordinator

Bilingual Administrative Assistant

Design Support Specialist

Project Assistant - North Salt Lake, UT

PS Administrative Assistant

Administrative Assistant Salt Lake City - Part Time

Program Assistant

Administrative Assistant

Administrative Assistant

Assistant Office Director - Long Term Services and Supports

Executive Assistant

Administrative Assistant

Executive Assistant

Executive Assistant

Program Assistant

Administrative Assistant

STEMCAP Program Assistant

Executive Assistant to the CEO

Administrative Assistants

I want to receive the latest job alert for program assistant in salt lake city ut

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