Part Time Position: Range from 24-28 hours per week
Summary: Under general supervision, the Accounting Technician performs a range of financial tasks related to the verification, preparation, recording, and reconciliation of financial data. This position is primarily responsible for Accounts Payable and Payroll functions and provides support to the Executive Director in preparing monthly reports and completing various financial duties as assigned. This is a highly independent, deadline-driven position requiring strong attention to detail, consistency, and the ability to manage recurring accounting cycles with minimal day-to-day supervision after training. The ideal candidate is organized, reliable, and naturally structured in their work habits, with the ability to manage multiple priorities accurately and on time.
Essential Duties and Responsibilities
Additional duties may be assigned.
· Issue Purchase Order (PO) numbers in accordance with HASA policies and procedures.
· Code and enter invoices into the accounting system; scan invoices into corresponding vendor accounts by required deadlines.
· Reconcile employee expense reports and organization credit card statements on a monthly basis.
· Complete monthly closing processes and submit supporting documentation to appropriate parties within deadlines.
· Apply monthly rent charges to tenant accounts.
· Issue and reconcile petty cash on a monthly basis.
· Performs payroll reporting functions, including processing payroll taxes, preparing annual W-2s, and preparing 1099s for landlords and vendors.
· Manage the Positive Pay banking function for fraud prevention.
· Respond to vendor, auditor, landlord, and employee financial inquiries.
· Maintain accurate and organized landlord and vendor files.
· Assist with the preparation of financial reports, including mid-year, end-of-year, fiscal year closeout, and annual tax reporting.
· Responsible for a broad range of financial functions, including Payroll, Accounts Payable, and assisting with procurement by issuing and reconciling purchase orders across all departments.
· Support the preparation of the annual audit and budget by conducting research and retrieving financial data as needed.
· Develop and maintain reports using data from multiple sources; analyze trends, recommend improvements, and communicate findings clearly.
· Provide professional customer service to landlords and vendors.
· Support compliance efforts with internal controls in accordance with CFR 2014 Part 200.303.
· Maintain regular attendance, demonstrate high moral standards, and ensure accuracy and attention to detail in all tasks.
· Serve as backup to the Intake Specialist when necessary (e.g., date-stamping documents, sorting and distributing incoming mail, posting outgoing mail).
Work Environment and Expectations
This position requires a high degree of independence and internal structure after initial training. The ideal candidate naturally:
· Manages recurring deadlines without daily supervision
· Creates and maintains their own tracking systems for deadlines and recurring tasks
· Prioritizes multiple responsibilities without needing frequent reminders
· Maintains focus and accuracy in a high-volume, deadline-driven environment
· Works proactively rather than reactively
· Communicates early when issues or delays arise
This role is best suited for someone who is comfortable working independently and consistently following structured processes without frequent supervisory check-ins.
Education and/or Experience
· Associate degree preferred
· Two (2) years of experience in accounting, bookkeeping, or related experience
· Equivalent combination of education and experience
Required Skills
· Strong understanding of accounting processes (AP, payroll, reconciliations)
· Excellent organizational and time management skills
· Ability to prioritize competing deadlines independently
· Strong attention to detail and accuracy
· Ability to interpret and apply federal regulations and guidelines
· Strong problem-solving ability
Computer Skills
Proficiency in the following is required: accounting software systems, Microsoft Excel, Microsoft Word, database and reporting systems, and internet-based applications.
Pay: From $18.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
Work Location: In person
