Top 30 Executive administrator Jobs in San Bernardino, Ca

Executive Assistant
Phenix Technology Inc. —Riverside, CA
- $70,000 - $80,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Health insurance
Quick Apply
Executive Assistant
Phenix Technology —Riverside, CA
- $70,000 - $80,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Health insurance
Executive Operations and Projects Administrator
Pitzer College —Claremont, CA
- $80,000 - $90,000 a year
- Weekends as needed
- Hybrid work
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
14d
Director of Fleet Management
San Bernardino County —San Bernardino, CA
- $144,788.80 - $205,046.40 a year
- Full-time
- Senior level
- Leadership
- Health insurance
- Dental insurance
8d
Virtual Chief Information Officer (vCIO)
Acorn Technology Services —Ontario, CA
- $120,000 - $150,000 a year
- Full-time
- Hybrid work
- Computer Science
- Sales
- Office
- Health insurance
- Dental insurance
Quick Apply
Director of Advisory Services
Falcon Wealth Planning, Inc. —Ontario, CA
- $125,000 - $150,000 a year
- Full-time
- 7 years
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Assistant Chief Information Officer
San Bernardino County —San Bernardino, CA
- $180,107.20 - $258,752.00 a year
- Online Application
- Current TB test
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Assistant City Manager
City of Santee, CA —Magnolia Avenue, CA
- $199,804.80 - $268,840.00 a year
- Email
- Mid-level
Deputy Executive Officer (County Promotional)
San Bernardino County —San Bernardino, CA
- $182,104.00 - $259,147.20 a year
- Online Application
- Office
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
13d
Assistant Director Land Use Services
San Bernardino County —San Bernardino, CA
- $148,720.00 - $213,428.80 a year
- Full-time
- Office
- Administrative experience
- Senior level
- Health insurance
- Dental insurance
Head of Finance and Administration
Tournesol Siteworks —Jurupa Valley, CA
- $185,000 - $220,000 a year
- Full-time
- Spanish
- Microsoft Excel
- CPA
- Profit sharing
- Paid holidays
Quick Apply
Chief of Staff
NATIONAL COMMUNITY RENAISSANCE —Rancho Cucamonga, CA
- $135,000 - $145,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Director
Rolling Start, Inc —San Bernardino, CA
- $90,000 - $100,000 a year
- Full-time
- Office
- Bachelor's degree
- Travel
Quick Apply
VP, Finance & Accounting
Rewind —Ontario, CA
- $185,000 - $210,000 a year
- Full-time
- CPA
- Office
- Mentoring
- Paid parental leave
- Paid holidays
Chief Operating Officer
Ocean View Psychiatric Hospital —Colton, CA
- Weekends as needed
- Acute care
- Background check
- CPR Certification
Quick Apply
CITY MANAGER
City of Riverside, CA —Riverside, CA
- $405,696 a year
- Online Application
- Pass drug screening
- Office
- Master's degree
- AD&D insurance
- Disability insurance
Senior Director Climate and Energy
GEODIS Logistics LLC —Fontana, CA
- Hybrid work
- Microsoft Word
- 7 years
- Microsoft Outlook
- Paid parental leave
- Dental insurance
Quick Apply
14d
Division Manager
Sciens Building Solutions —Mira Loma, CA
- $200,000 - $250,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Driver's License
- Paid holidays
- Disability insurance
Quick Apply
Director Operations
VCI Construction, LLC —Ontario, CA
- Up to 50% travel
- Office
- Travel
- Employee stock purchase plan
- Paid holidays
Quick Apply
Director of Operations (Mechanical HVAC)
Inland Mechanical Services Inc —Corona, CA
- $115,000 - $140,000 a year
- Full-time
- Ability to lift 50 pounds
- Analysis skills
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply

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Executive Assistant

Phenix Technology Inc. -
Riverside, CA

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year

Benefits

Profit sharing
Health insurance
Dental insurance
401(k)
Paid time off
401(k) 4% Match
Parental leave
Employee assistance program
401(k) matching
Professional development assistance
Life insurance
Retirement plan

Qualifications

Microsoft Excel
Zoom
Executive administrative support
Bachelor's degree
Business Administration
Video conferences (communication methods)

Full Job Description

CAREER OPPORTUNITY

Executive Assistant

Employment Type: Full-Time, Exempt

Schedule: Monday-Thursday | 7:00 a.m. - 5:30 p.m.

Travel: Minimal (less than 10%) Occasional travel may be required, including day trips, overnight, and out-of-state travel.

Location: Riverside, California (On-site)

Salary: $70,000-$80,000 DOE

Benefits: Paid Time Off, 401(k) with 4% Company Match, Profit Sharing, Medical, Dental, Group Life Insurance, AFLAC, Employee Assistance Program (EAP), Paid Professional Development, Bonus Opportunities, and most importantly—an amazing culture.

*Our products incorporate leather; a material derived from animal sources. Team members in all roles may be required to handle or work near leather materials.*

Application Requirement

Please note: In addition to submitting your application through this job posting, all candidates are required to email the following to [email protected]:

● Your current resume

● A 1–2 minute introductory video telling us about yourself

Simply record it on your phone, upload it to YouTube (or another video hosting platform), and email us the link along with your resume.

This video is an important part of our hiring process and is required for your application to be considered.

Better People. Better Products. Better World.

At Phenix Technology Inc., we don't just manufacture fire helmets—we build products that protect the people who protect others.

For more than 50 years, we've proudly designed and manufactured American-made fire helmets trusted by firefighters around the world. We believe exceptional products begin with exceptional people, which is why we're committed to creating a workplace where employees are empowered to grow, improve, and make a meaningful impact every day.

Our Core Values

Our Core Values guide every decision we make and every interaction we have. They define who we

are and what we expect from ourselves every day.

● Make Excellence Our Habit

● Leave the World a Better Place

● Create an Environment of Joy

● Focus on Continuous Improvement

● Be Humble. Be Curious. Be Courageous.

Who You Are

You're highly organized, proactive, and thrive in a fast-paced environment. You anticipate needs,

adapt quickly to changing priorities, and communicate confidently with people at every level of the

organization.

You're polished, professional, and understand that you represent both the CEO and Phenix in every

interaction. You embrace technology, enjoy learning new systems, and aren't afraid to troubleshoot

issues or find solutions independently.

Most importantly, you see yourself as a strategic partner—not just an administrator—and take

pride in helping others succeed.

You are someone who:

● Takes ownership and follows through.

● Leads with integrity, professionalism, and discretion.

● Maintains absolute confidentiality.

● Is proactive rather than reactive.

● Pays exceptional attention to detail.

● Communicates clearly and professionally.

● Builds strong relationships across the organization.

● Enjoys improving systems and processes.

● Is humble enough to ask questions, curious enough to learn, and courageous enough to take

initiative.

What You'll Do

Executive Support

● Serve as the primary Executive Assistant to the CEO.

● Manage complex calendars, scheduling, and meeting coordination.

● Prioritize competing requests while protecting executive time.

● Coordinate domestic & international travel, lodging, and detailed itineraries.

● Prepare agendas, presentations, reports, and meeting materials.

● Attend meetings, document action items, and ensure follow-through.

● Represent the CEO with professionalism in both internal and external interactions.

● Manage confidential and highly sensitive information with discretion and sound judgment.

● Anticipate executive needs and proactively remove obstacles before they arise.

Project Coordination & Business Operations

● Coordinate strategic initiatives and cross-functional projects.

● Track deadlines, deliverables, and organizational priorities.

● Prepare executive reports, dashboards, and business summaries.

● Assist with planning sessions, leadership meetings, and company initiatives.

● Maintain documentation and ensure organizational consistency.

● Identify opportunities to streamline administrative and operational processes.

● Create systems that improve efficiency and organization.

● Support Lean initiatives and continuous improvement efforts.

Communication

● Serve as a professional liaison between executives, employees, customers, vendors, and community partners.

● Draft professional emails, announcements, presentations, and internal communications.

● Screen and prioritize incoming communications.

● Represent the CEO with professionalism and sound judgment.

Meeting & Event Coordination

● Plan and coordinate leadership meetings, company events, off-site meetings, customer visits, and special events.

● Coordinate meeting logistics, catering, travel, lodging, and materials.

● Ensure meetings are productive through preparation and timely follow-up.

● Track commitments and hold action items accountable.

Technology & Administrative Support

● Serve as a technology resource by troubleshooting common hardware, software, and

connectivity issues.

● Support and maintain business technology including Microsoft Outlook, Teams, OneDrive, SharePoint, DocuSign, Zoom, and other office productivity tools.

● Coordinate with IT partners and external vendors to resolve technical issues when needed.

● Assist with technology setup for meetings, presentations, video conferencing, and company events.

● Evaluate and recommend new technology solutions that improve productivity and efficiency.

● Learn and become proficient in company software and systems, serving as a resource to others when appropriate.

What Success Looks Like

Success in this role means:

● Leadership can focus on strategic priorities because day-to-day operations are organized and running smoothly.

● Calendars are managed proactively and efficiently.

● Meetings are organized, productive, and followed by timely action.

● Communication is clear, professional, and responsive.

● Projects stay organized and on schedule.

● Problems are anticipated and solved before they become issues.

● Administrative processes continually improve over time.

● You become a trusted partner and a reliable resource across the organization.

What You Bring

We're looking for someone with:

● Bachelor's degree in Business Administration or a related field, or equivalent professional experience.

● Experience supporting C-level executives.

● Five or more years of experience supporting senior executives or leadership teams.

● Exceptional organizational and time management skills.

● Outstanding written and verbal communication abilities.

● Strong judgment and decision-making skills.

● High level of professionalism and emotional intelligence.

● Ability to maintain strict confidentiality.

● Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.

● Experience coordinating complex calendars, meetings, and travel.

● Ability to manage multiple priorities while maintaining exceptional attention to detail.

● A proactive mindset and passion for continuous improvement.

● Experience working in a Lean or Continuous Improvement culture is preferred, not required.

● Familiarity with the Entrepreneurial Operating System (EOS) is beneficial.

● Project management experience is highly valued.

Why You'll Love Working Here

At Phenix Technology Inc., you'll be part of a company that values people just as much as performance.

We believe in investing in our employees, encouraging professional growth, celebrating successes, and creating an environment where everyone has the opportunity to make a meaningful impact.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

401(k)
Dental insurance
Parental leave
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

executive administrator jobs in san bernardino, ca

Executive Assistant

Executive Assistant

Executive Operations and Projects Administrator

Director of Fleet Management

Virtual Chief Information Officer (vCIO)

Director of Advisory Services

Assistant Chief Information Officer

Assistant City Manager

Deputy Executive Officer (County Promotional)

Assistant Director Land Use Services

Head of Finance and Administration

Chief of Staff

Executive Director

VP, Finance & Accounting

Chief Operating Officer

CITY MANAGER

Senior Director Climate and Energy

Division Manager

Director Operations

Director of Operations (Mechanical HVAC)

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