Qualcomm Incorporated
Administration Group, Administration Group > Administrative Support
General Summary:
- Reporting to the Executive Assistant to the CEO, this role ensures the CEO has effective support in business and personal task management. Brazilian Portuguese language proficiency is essential. She/he will also assist the CEO's Chief of Staff. A very significant portion of the role will be successful management and execution of the CEO’s complex global travel schedule. The Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. In addition to reporting to the Executive Assistant to the CEO, the Assistant will work closely with other business partners within the CEO office.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Manage complex global travel schedule . Ability to coordinate and manage high volume of complex domestic and international travel, effective as a liaison with security, aviation, corporate travel, visa partners, event partners, communication/marketing leads, and region assistants. Manage Teams channel and SharePoint to ensure CEO office is aligned.
- Provide sophisticated calendar management for CEO . Responsible for booking external engagements and those that are more personal in nature, troubleshooting conflicts and providing solutions for both internal and external engagements. Involvement can include external board meetings, speaking engagements and high-profile conferences/events; making judgements based on priorities. Ability to rapidly address and adapt to last minute changes in schedules and act as a liaison between the CEO office and on-site personnel.
- Complete a broad variety of administrative tasks which could include: maintaining contact lists, managing corporate and operating calendars, completing expense reports, and general administrative responsibilities.
- Assisting the Chief of Staff in administrative tasks
- Partnering in the establishment and execution of Standard Operating Procedures to create a streamlined, proactive environment for leadership with business operating meetings and customer business reviews.
- Serve as second point of contact for internal and external constituencies pertaining to the CEO , including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
- Special projects/duties as assigned for the overall benefit of the organization.
- Specific travel management activities can include:
- Aviation
- BusOp calendar
- Country entry requirements
- Schedule build out
- Ground transport
- Hotel
- Event registrations
- Speakerships/Media
- Visas
- Other activities can include:
- Backfill the EA
- Personal appointments
- Events
- Customer visits/dinner
- Expense management
- Facilities tickets
- Lunch ordering
- Recurring morning notices
Minimum Requirements:
- High school diploma
- 8+ years of related administrative experience required working in a corporate environment supporting high-level executives
Additional Job Description
Preferred Qualifications:
- Fluency in Brazilian Portuguese (writing and verbal)
- Exceptional organizational skills and impeccable attention to detail.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Experience with international travel.
- The ability to take direction with ease when required.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Excellent judgment is essential.
In addition to experience, the successful candidate will have demonstrated competencies in the following areas:
- Integrity : Demonstrated leadership to maintain credibility, trust, and support with the Executive Team.
- Communication : Able to interact with people of all levels in a confident, professional manner.
- Agility : Ability to think outside of the box with a sense of urgency.
- Intensity: Sustainability and resilience under pressure.
Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail [email protected] or call Qualcomm's toll-free number found here . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).
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EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.
Pay range and Other Compensation & Benefits :
$47.81 - $71.71
The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer – and you can review more details about our US benefits at this link .
If you would like more information about this role, please contact Qualcomm Careers .
