Corporate Profile:
Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: This role will provide support in the preparation and review of travel authorization and vouchers, transaction reconciliation of the agency, coordinator duties for the Government Travel Charge Card Individually Billed Accounts (GTCC IBAs) and provide policy specific Defense Travel System (DTS) support for the agency. NOTE: Remote work is not authorized for this position.
Responsibilities:
THIS POSITON IS 100% ONSITE.
- Perform Reviewing Official (RO) duties for Defense Travel System (DTS) authorizations and vouchers, validating that the documents are free from errors or mistakes, accurate, correct, and authentic for approving official approval and certification.
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Monitor and track both approved and unapproved travel, and communicate directly with travelers, Non-DTS Entry Agents (NDEAs) and Approving Officials (AOs).
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Ensure that requested arrangements have been properly reserved and funded in a compliant fashion to ensure that the travelers can accomplish the mission.
4.1 Task 1 - Travel Authorization:
The contractor shall be responsible for ensuring that travelers complete the travel authorization documentation in accordance with defense travel regulations. Contractor must be familiar with DTS. Contractor shall perform the duties and assume the responsibilities of Reviewing Official (RO), to ensure that the travel authorization is properly completed and that the travelers' requirements will be met in accordance with travel policy.
Contractor must provide subject matter expertise and support to Approving Officials (AOs) and travelers to identify and resolve Travel Authorization processing and policy issues, as well as customer service support to accommodate processing of routine travel requests. Contractor must monitor and track both approved and unapproved travel, and communicate directly with travelers, Non-DTS Entry Agents (NDEAs) and Approving Officials (AOs). Contractor must ensure that requested arrangements have been properly reserved and funded in a compliant fashion to ensure that the travelers can accomplish the mission. Contractor must follow all procedures outlined in the regulations to ensure that authorizations are
correct, corrected, and properly documented in SABRS.
4.2 Task 2 - Travel Vouchers:
The contractor shall be responsible for ensuring that vouchers and sub-vouchers (DD Form 1351-2) are properly completed in DTS, and that the traveler has provided requisite supporting receipts and documentation in accordance with references listed in Part 5 – Resources. The contractor shall perform the duties and assume the responsibility of Reviewing Official (RO), to include the actual uploading of vouchers, receipts, and other relevant documentation. Contractor is responsible for monitoring and tracking vouchers; and shall communicate directly with travelers and NDEAs for any vouchers not submitted within five business days after the traveler returns. Contractor shall be responsible for making sure that travelers submit their travel vouchers no later than 30 days after completion of travel. Contractor shall be responsible for preparing and submitting voucher metrics data to CNSP Comptroller Staff. Contractor shall identify and report irregular vouchers or those that demonstrate potential for fraud, waste, and abuse. Contractor, as herein set forth, will have voucher reconciliation responsibilities and shall be responsible for additional reporting and metrics in accordance with this PWS.
4.3 Task 3 - Centrally Billed Account (CBA) for Transportation:
The contractor shall be responsible for reconciling all invoices; and the contractor shall obtain all necessary data to reconcile and prepare invoices or bills for certification. Tasking shall include but shall not be limited to identifying unmatched transactions and taking corrective action. Contractor shall have cradle to-grave responsibility for ensuring that bills are properly reviewed, reconciled, and prepared for certification and payment.
Contractor shall monitor CBA delinquency reports. Contractor shall likewise be responsible to notify travelers and NDEAs of delinquency and any required actions, therein. Contractor shall take all requisite actions after receiving the information to reconcile and correct delinquent accounts. Contractor shall be responsible for resubmission of rejected invoices. Contractor, as herein set forth, will have CBA reconciliation responsibilities and be responsible for additional requirements as set forth by the CBA Certifying Officer in accordance with this PWS.
4.4 Task 4 – Individually Billed Accounts (IBAs):
The contractor as Level IV Alternate Agency Program Coordinator (APC) shall provide day-today (Monday through Friday) oversight and operational management of the IBA at the subordinate command level (Level V) in accordance with applicable references. Management functions include, but are not limited to, the review of delinquencies, and the preparation of relevant documentation for evaluation, signature by the Primary APC. Contractor shall likewise be responsible for identifying potential areas of fraud, waste, and abuse, and shall monitor accounts for unauthorized charges (charges not permitted under the Joint Travel Regulations (JTR) or other relevant regulations (see 2.0)). Contractor shall be responsible for identifying charges not related to travel and charges from unauthorized merchants. Contractor shall review accounts to identify credit balances, overpayment, or erroneous payments. Contractor shall recommend appropriate collection actions; and, Contractor shall prepare collection
documentation for Government collection action. Contractor shall also identify accounts that should be placed in an inactive status, upon approval
by the APC and/or the Contracting Officer Representative(s) (CORs).
Contractor shall prepare and maintain monthly reports on IBA. These reports will include:
Delinquency Status, Return Check, Non-Travel Activity, Weekend and Holiday Activity, Improper/Illegal Use and other reports pertinent to the effective management of the CNSP IBAs. The goal of these reports is to, in part, allow the subordinate commands to focus/support critical IBA areas at their level. Commands that are not in compliance with existing law, regulation and policy and experiencing recurring problems shall be immediately reported to the APC and COR.
Education/Certifications:
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Associate's degree in finance, business administration, statistics, or management information systems or a High School diploma or relevant certification or education.
Required Qualifications:
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Associate's degree – in finance, business administration, statistics, or management information systems or a High School diploma or relevant certification or education.
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Minimum three (3) years of experience as an accounting clerk.
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Experience in travel industry is a plus.
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Attention to detail, ability to work independently, proficiency in Microsoft office.
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Must hold an ACTIVE Secret Security Clearance.
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Must be a US Citizen.
Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, 8 (A) small business. We are located at the MetroPark Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.
