Top 339 Office administrative coordinator Jobs in San Diego Ca

Office Administrative Coordinator
Greenberg Traurig —San Diego, CA
- $31.96 - $36.38 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Software troubleshooting
- Health savings account
- Disability insurance
11d
Office Coordinator dispatcher
BRIAN DESPRES REFRIGERATION INC —San Diego, CA
- $26 - $38 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- 401(k)
Quick Apply
Admission Processing Coordinator (Administrative Support Coordinator I)
San Diego State University —San Diego, CA
- $4,047 - $5,896 a month
- Temporary
- Background check
- High school
- Writing skills
- Paid holidays
- Disability insurance
Administrative Support Coordinator (Administrative Support Coordinator I)
California State University —San Diego, CA
- Overtime
- Background check
- High school
- English
- Paid holidays
- Disability insurance
Administrative Support Coordinator (Administrative Support Coordinator I)
San Diego State University —San Diego, CA
- $4,047 - $5,896 a month
- Overtime
- Background check
- High school
- Writing skills
- Paid holidays
- Disability insurance
Field Office Coordinator
BNBuilders —San Diego, CA
- $30 - $40 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Construction site
- Paid parental leave
- Health savings account
13d
Program Coordinator I
San Diego State University Research Foundation —San Diego, CA
- $33.80 - $53.93 an hour
- Part-time
- Remote
- Microsoft Word
- Background check
- Microsoft Excel
6d
Administrative
The Super Dentists Inc —Chula Vista, CA
- $18 - $28 an hour
- Dental office
- Pediatrics
- Communication skills
- Paid holidays
- Health insurance
Department Care Support Coordinator (Administrative Support Coordinator I )
San Diego State University —San Diego, CA
- $4,047 - $5,896 a month
- Overtime
- Background check
- Google Workspace
- High school
- Paid holidays
- Disability insurance
Department Care Support Coordinator (Administrative Support Coordinator I )
California State University —San Diego, CA
- Overtime
- Background check
- Google Workspace
- High school
- Paid holidays
- Disability insurance
Administrative Support Coordinator (Administrative Support Coordinator II)
San Diego State University —San Diego, CA
- $4,367 - $6,362 a month
- Temporary
- Background check
- Microsoft Excel
- High school
- Paid holidays
- Disability insurance
Marketing Coordinator (FT)
EVANS HOTELS LLC —San Diego, CA
- $26.25 - $29.35 an hour
- Full-time
- Marketing
- Office
- Administrative experience
- Free parking
- Dental insurance
Quick Apply
9d
Faculty Administrative Assistant
UC San Diego —San Diego, CA
- $29.42 - $42.16 an hour
- Overtime
- Hybrid work
- Background check
- Word processing
- Bachelor of Science
11d
Administrative Support Coordinator (Administrative Support Coordinator II)
California State University —San Diego, CA
- Overtime
- Background check
- Microsoft Excel
- High school
- Paid holidays
- Disability insurance
Administrative Coordinator (Construction)
Spring Valley Insulation —Spring Valley, CA
- Mid-level
- Office
- Continuous improvement
Quick Apply
Office Coordinator
Clearview Treatment Programs —San Diego, CA
- $25 - $32 an hour
- Full-time
- CPR Certification
- Clean driving record
- Current TB test
- Health savings account
- AD&D insurance
Quick Apply
Front Office Coordinator
C2 Financial —San Diego, CA
- $21 - $25 an hour
- Full-time
- Office
- In-person
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Senior Field Office Coordinator
BNBuilders —San Diego, CA
- $90,000 - $100,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Construction site
- Paid parental leave
- Health savings account
13d
Office Admin and Project Coordinator
Kelar Pacific, LLC —San Diego, CA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
CyberMedia Technologies —San Diego, CA
- $80,000 - $115,000 a year
- 5 years
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply

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Office Administrative Coordinator

Greenberg Traurig -
San Diego, CA

Apply Now

Job Details

Full-time
$31.96 - $36.38 an hour
11 days ago

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Employee assistance program
Vision insurance
Life insurance
Pet insurance

Qualifications

Computer literacy
High school diploma or GED
Video conferences (communication methods)

Full Job Description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Administrative Team as an Office Administrative Coordinator located in our San Diego (Del Mar) office.

We are seeking a skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

Position Summary

The Office Administrative Coordinator will provide general office support to the office and its Attorneys and Professional Staff. The Office Administrative Coordinator will support the front-of-house functions and provides reception and conference center coverage. This individual should also be flexible to work overtime as needed. This is an in-office position, 5 days a week. This role reports to the Office Services Manager.

Key Responsibilities

Provides administrative support for day-to-day activities in the office
Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guests
Schedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshooting
Answers incoming calls (locally and nationally) and directs them appropriately
Liaison to building management; submit service requests
Maintains leave calendar and manages out-of-office backup support, including Legal Support Specialists
Receives and directs deliveries and keeps accurate logs
Participates in the planning and execution of in-house events and activities
Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventory
Submits invoices for payment and direct vendor contact
Coordinates, oversees, and/or performs a wide variety of administrative duties on behalf of Shareholders, Directors, and/or Managers, as requested
Assists with other department activities as needed and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
Strong written and verbal communication skills; ability to answer phones and transfer calls and professionally meet and greet visitors
Strong attention to detail, organizational skills and ability to manage time effectively
Excellent interpersonal skills and the ability to collaborate well in a team
Ability to work under pressure to meet strict deadlines

Education & Prior Experience

High School Diploma; College Degree in Hospitality Management is a plus
Five years of experience in a professional administrative position, preferably in a large or mid-size organization
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
Exceptional computer skills with the ability to learn new software applications quickly

Technology

Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
Understanding of AI capabilities, limitations, and responsible use in a professional environment
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality

Physical Requirements

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments
This position may also be sedentary and require the employee to sit for extended periods of time
Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools
Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary
Requires manual dexterity and physical mobility of whole body, including the ability to move frequently as needed for mail and supplies delivery or other similar tasks, ability to bend, lift, push, pull required; ability of handling heavy objects and overhead reaching, as well as walk and stand for long periods of time

The expected pay range for this position is:

$31.96 to 36.38 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Apply Now

Refine Your Search

office administrative coordinator jobs in san diego ca

Office Administrative Coordinator

Office Coordinator dispatcher

Admission Processing Coordinator (Administrative Support Coordinator I)

Administrative Support Coordinator (Administrative Support Coordinator I)

Administrative Support Coordinator (Administrative Support Coordinator I)

Field Office Coordinator

Program Coordinator I

Administrative

Department Care Support Coordinator (Administrative Support Coordinator I )

Department Care Support Coordinator (Administrative Support Coordinator I )

Administrative Support Coordinator (Administrative Support Coordinator II)

Marketing Coordinator (FT)

Faculty Administrative Assistant

Administrative Support Coordinator (Administrative Support Coordinator II)

Administrative Coordinator (Construction)

Office Coordinator

Front Office Coordinator

Senior Field Office Coordinator

Office Admin and Project Coordinator

Executive Assistant

I want to receive the latest job alert for office administrative coordinator in san diego ca

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