Job Description Summary
The Payroll Specialist is responsible for compiling, reviewing, and entering payroll information into payroll system including payroll/timecard processing, check distribution, deduction processing and other payroll reporting requirements, analyzing and verifying data input for accuracy, and interacting with team members and supervisors to resolve any payroll issues. In addition to Payroll responsibilities, the Payroll Specialist will assist the Finance Department with audit related tasks during non-payroll processing periods (approximately 40% - 50%).
*Must be bi-lingual in Spanish
- Processes and maintains record of direct deposit, W-4 form, tip information, hours worked and resolves data discrepancies in a timely manner.
- Moves data from different systems using an upload process.
- Sets up new garnishments and tax levies, including sending reports to Legal and Gaming Commission, and mailing out letters to applicable team members.
- Enters and audits payroll adjustments, tips, wellness program reimbursements, voluntary deductions, key cards, gaming badges, and union adjustments, manual checks, and garnishment refunds as well as maintaining logs and spreadsheets to reconcile data and audit entries.
- Enters benefit adjustments and 401k loan payments/updates.
- Collects and records benefits in arrears payments, credits deduction accounts and provides updated arrears reports to departments on a biweekly basis.
- Generates and distributes detailed payroll debit report to Controller after each payroll processing.
- Performs various clerical duties such as opening, sorting and distributing mail; filing and faxing documents, maintaining records.
- Orders and maintains payroll forms and office supplies
- Resolves problems beyond expectations without consulting a supervisor or escalates as needed.
- Maintains knowledge of applicable state and federal wage, hour, and tax laws and understands departmental policies and standard operating procedures.
- Support Audit Department with income and tax audits.
- Support Compliance Department with guest requests, Title 31 and exceptions tracking and P&Ps.
- Attends all required classes and meetings.
- Follows Viejas guest service standards while performing job duties.
- Ensures that a clean, safe, hazard-free work environment is maintained.
- Performs all other duties as assigned.
- Very good written, verbal and interpersonal communication skills.
- Intermediate knowledge of Excel, Access, Word, PowerPoint and Outlook.
- Must be detail-oriented, organized, values teamwork, self-motivated and ability to multitask.
- Excellent time management and organizational skills with the ability to handle multiple projects.
- Responsible, dependable, punctual; take pride in work.
- Ability to handle a high volume of work at a fast pace.
- Ability to handle sensitive and confidential information.
- Ability to work a flexible schedule to accommodate company and team members’ needs.
STYLE SERVICE COMMITTMENT
All Team Members commit to delivering Viejas STYLE Service, our own unique delivery of hospitality service that creates an experience our Guests never want to leave. As a Viejas Team Member, your commitment to – and upholding of --- these standards is important and necessary to ensure Viejas is a place our Guests and Team Members enjoy as a place to stay, play, dine and work!
Viejas Casino and Resort is a proud recipient of the AAA Four Diamond award. The resort features world class gaming with 2,500 slot machines, exciting table games, bingo and off-track betting. Our multiple hotel towers have more than 230 luxury rooms and 190 VIP suites. Viejas Casino and Resort also features a variety of restaurants including the AAA Four Diamond Grove Steakhouse, Baron Long Bar & Grill, Ginger Noodle Bar, the Café, and the Daily Roast. The Viejas Outlet Center features not only shopping but also a Bowling Alley, Arcade, and Southern California’s largest outdoor roller rink.
Our benefits package is second to none! Our Team Members enjoy an extensive benefits package to include heavily discounted insurance premiums, 401k with matching, wellness program gym incentives, and a .20 cent per gallon discount on fuel at our Viejas Pit Stop, to name a few!
Hiring Preference: The Viejas Band of Kumeyaay Indians is an equal opportunity employer. Consistent with tribal and federal law, the Viejas Band of Kumeyaay Indians applies Native American preference in hiring. It is the policy of the Viejas Band to give preference in hiring to qualified applicants in the following order: 1) Viejas Tribal Members and 2) other Native Americans.
#INDLP
Pay: From $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Are you at least 21 years of age?
- Are you able to successfully pass a background check?
- Are you able to successfully pass a drug screen?
- Do you have Intermediate knowledge of Excel, Access, Word, PowerPoint and Outlook?
- Do you have experience using ADP, or other Payroll software platforms?
- Do you have experience with Workday or other HCM software platforms?
- Do you have experience in ADP?
Experience:
- payroll: 1 year (Required)
Language:
Work Location: In person
