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Executive Assistant- Board of Director Support

Vaco by Highspring -
Los Angeles, CA

Quick Apply

Job Details

$80,000 - $95,000 a year

Qualifications

Stakeholder engagement
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Executive administrative support
Collaboration with board members
Expense reports
Managing executive calendars
Board relations

Full Job Description

Executive Assistant- Board of Directors Support

Location: Los Angeles, CA 90028
Hybrid: Onsite Monday–Thursday; Fridays remote
Compensation: $80,000–$95,000 base salary, depending on experience

Overview

A mission-driven national nonprofit organization is seeking a highly polished and experienced Executive Assistant to support its CEO and a senior executive leader. This is a high-visibility role requiring exceptional judgment, professionalism, and the ability to manage sensitive executive, board, and stakeholder matters with discretion.
The ideal candidate brings strong experience supporting senior executives, coordinating board and committee activity, preparing executive materials, and serving as a trusted partner in a fast-paced, relationship-driven environment. This position is best suited for someone who is proactive, detail-oriented, and comfortable handling shifting priorities while maintaining a high standard of service and follow-through.

Key Responsibilities

Executive Support

Provide high-level administrative support to the CEO and a senior strategic leader
Manage complex calendars, meeting cadence, and scheduling across internal and external stakeholders
Coordinate travel arrangements, itineraries, and expense reconciliation
Prepare executives for meetings through briefing materials, agendas, and follow-up support
Draft and manage executive correspondence, including internal and external communications
Serve as a gatekeeper and trusted point of coordination for executive priorities

Board & Committee Support

Coordinate logistics for board and committee meetings, including scheduling, meeting preparation, and follow-up
Prepare, organize, and distribute board materials, presentations, and meeting packets
Take accurate meeting minutes and track action items through completion
Help maintain regular communication with board members and other high-level stakeholders
Support stewardship efforts, meeting touchpoints, and relationship-building activities with board members and prospects

Executive Materials & Communications

Create, edit, and organize presentations, briefings, reports, and other executive-facing documents
Ensure materials are polished, accurate, and aligned with executive preferences
Support donor, stakeholder, and board-related communications with professionalism and attention to detail

Special Projects & Cross-Functional Support

Assist executive leadership with special initiatives, events, and organizational projects
Coordinate logistics for board meetings, site visits, fundraising activities, and other high-touch engagements
Support preparation for audits, compliance tracking, and document organization as needed
Provide administrative support to a small executive leadership team when priorities require it

Required Qualifications

7+ years of progressive executive support experience, ideally supporting C-suite leaders
Demonstrated experience working with boards, committees, and high-level external stakeholders
Strong experience with complex calendar management, travel coordination, meeting preparation, and expense reporting
Excellent written communication skills, with the ability to draft polished and professional correspondence
Proven ability to handle confidential information with discretion and sound judgment
Strong organizational skills with exceptional attention to detail and follow-through
Advanced proficiency in Microsoft Office Suite, including PowerPoint, Outlook, Word, and Excel

Preferred Qualifications

Bachelor’s degree
Experience in a nonprofit, education, government, university, or other mission-driven environment
Background supporting donor relations, external stakeholders, or executive board engagement
Experience preparing meeting minutes, tracking action items, and supporting executive-level events

What Will Make Someone Successful in This Role

Strong board support experience and comfort interacting with senior stakeholders
A polished, professional presence and the ability to represent executive leadership well
Excellent anticipation skills and the ability to quickly adapt to a detail-oriented leadership style
Patience, maturity, and a service-oriented approach
A high level of discretion, responsiveness, and ownership
Consistent professionalism in communication, organization, and follow-up

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Quick Apply

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