Position summary
Under general supervision, the Corporate & Securities Paralegal provides legal and operational support to attorneys in the U.S. Corporate Group and Securities team. This role supports corporate transactions, entity management, mergers and acquisitions, venture financings, restructurings, and securities compliance matters, including private and public offerings and related federal and state filings.
The ideal candidate is comfortable with electronic filing systems and legal technology platforms and can manage multiple priorities in a fast-paced environment.
Job duties and responsibilities
Support corporate transactions, including mergers and acquisitions, venture capital financing, restructurings, and other strategic matters.
Prepare and manage organizational and governance documents for corporations, LLCs, and partnerships, including formation documents, bylaws, operating agreements, organizational minutes, and state filings.
Assist with entity maintenance, including qualifications, mergers, conversions, dissolutions, withdrawals, and ongoing corporate compliance across multiple jurisdictions.
Prepare corporate resolutions, written consents, secretary and officer certificates, and other governance documentation.
Maintain corporate records, minute books, stock ledgers, governance databases, and entity management systems.
Utilize capitalization management platforms (e.g., CARTA) to maintain cap tables, equity ownership records, stock option information, SAFEs, warrants, and related equity documentation.
Assist with due diligence for corporate transactions, including document review, virtual data room organization, and diligence tracking.
Prepare and coordinate transactional closing documentation, including execution packets, closing agendas, signature pages, good standing certificates, certified charter documents, and post-closing deliverables.
Prepare, review, and file SEC documents via EDGAR (Forms D, 3, 4, 5, 8-K) and maintain filing credentials and access codes.
Conduct blue sky research and coordinate federal and state securities filings, including EFD submissions.
Prepare and file UCC financing statements, amendments, continuations, and related state filings.
Conduct lien, litigation, bankruptcy, and judgment searches, summarize findings, and support filings as required.
Track and monitor annual reports, governance deadlines, securities filing obligations, and other recurring compliance requirements.
Leverage legal technology, document management systems, e-signature platforms, and collaboration tools to support workflow efficiency.
Coordinate effectively with attorneys, clients, outside counsel, and service providers throughout transactions and corporate maintenance activities.
Manage multiple assignments while meeting deadlines, maintaining confidentiality, and exercising sound independent judgment.
Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements
Education:
Bachelor's degree required. Paralegal certificate required, preferably from an ABA-approved or accredited program.
Equivalent combination of education and relevant corporate/securities experience may be considered.
Experience:
4-7 years of corporate and securities paralegal experience, ideally within a large law firm, sophisticated boutique firm, or in-house legal department.
Significant experience supporting corporate transactions, SEC compliance, entity management, and securities filings required.
Experience with EDGAR filings, blue sky compliance, and capitalization management platforms (e.g., CARTA) strongly preferred.
Skills:
Excellent verbal and written communication skills, with the ability to work effectively with individuals at all organizational levels.
Strong organizational skills and ability to prioritize multiple tasks and deadlines.
Ability to work independently or with minimal supervision.
Flexibility and adaptability to changing priorities in a fast-paced environment.
Ability to exercise sound judgment and initiative.
Strong knowledge of corporate governance, transactional processes, and securities regulations.
Proficiency with EDGAR, Secretary of State filing systems, UCC platforms, and EFD submissions.
Experience with capitalization management platforms (e.g., CARTA) preferred.
Advanced proficiency in Microsoft Office Suite and Adobe Acrobat
Additional information
Supervisory responsibilities: None
Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.
Essential job functions
Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
Ability to communicate effectively.
Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
Travel for meetings and training as required.
Ability to work extended hours as required to meet project, client, or business needs.
Working conditions
You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.
Pay ranges
This is a non-exempt position. The hourly wage range for this role is $46.88 to $57.93, with an estimated annual compensation range of $97,500 to $120,500, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
Employee benefits overview
Our comprehensive benefits package includes:
401(k) Retirement Plan
Medical Insurance
Health Savings Account (HSA)
Virtual Health Services
Dental Insurance
Vision Insurance
Accident Insurance
Hospital Indemnity Insurance
Critical Illness Insurance
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage
Flexible Spending Accounts (FSA)
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non-Exempt staff)
Transportation Benefit
Back-up Child Care Services
College Coach Program
Pet Insurance
Paid Sick Time (for Exempt staff)
Paid Time Off (available to all full-time, non-temporary employees)
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.
