Top 35 Senior administrative assistant Jobs in San Francisco, Ca

Senior Administrator
Beacon Hill Staffing Group —San Francisco, CA
- $90,000 - $99,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
- Vision insurance
Quick Apply
Sr. Executive Assistant
Institute on Aging —San Francisco, CA
- $110,000 - $132,000 a year
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Research
Senior Administrative Assistant
Carmel Partners Management, LLC —San Francisco, CA
- $105,000 - $115,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Assistant/Senior Executive Assistant
Salesforce —San Francisco, CA
- $81,800 - $159,500 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Organizational skills
- Paid parental leave
- Disability insurance
Senior Administrative/Document Control Specialists – Bay Area
Parsons —Oakland, CA
- $26.59 - $46.54 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
7d
Senior Executive Assistant - Investment
Turn/River —San Francisco, CA
- $182,500 - $192,500 a year
- Full-time
- Hybrid work
- Office
- Organizational skills
- Senior level
- Commuter assistance
- Paid parental leave
Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Data Processor, Development
Jewish Family and Children's Services —San Francisco, CA
- $35.90 - $38.46 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Project management
- 403(b) matching
- Health insurance
Quick Apply
Senior Team Assistant
Cambridge Associates LLC —San Francisco, CA
- $81,070 - $105,380 a year
- Full-time
- Oracle
- Microsoft Outlook
- Writing skills
Senior Executive Assistant
Airwallex —San Francisco, CA
- $110,000 - $160,000 a year
- Full-time
- 7 years
- Office
- Organizational skills
Senior Coordinator, Project Admin
Denali Therapeutics —South San Francisco, CA
- $45.19 - $58.65 an hour
- Google Workspace
- Research
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Evening Receptionist (Part Time)
Jewish Family and Children's Services —San Francisco, CA
- $24.48 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
Sr Executive Assistant Business Partner II, Chief Product Officer
Uber —San Francisco, CA
- $171,000 - $190,000 a year
- Full-time
- Office
- 8 years
- Bachelor's degree
- 401(k)
Sr. Executive Assistant
Databricks —San Francisco, CA
- $141,100 - $194,050 a year
- 7 years
- Organizational skills
- Senior level
- Paid time off
- Parental leave
Senior Library Assistant
City of San Leandro, CA —San Leandro, CA
- $35.11 - $42.68 an hour
- Part-time
- Management
- Mid-level
- High school diploma or GED
5h
Senior Administrator
The Brattle Group —San Francisco, CA
- $91,000 - $99,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Executive Assistant
San Francisco Campus for Jewish Living —San Francisco, CA
- $130,000 - $160,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Psychiatry
- Commuter assistance
- Health insurance
Quick Apply
Sr. Administrative Business Partner
Baker Tilly Advisory Group, LP —San Francisco, CA
- $29.70 - $49.00 an hour
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
SENIOR MANAGEMENT ASSISTANT (1844) - Multiple Departments Citywide (C00196)
City and County of San Francisco —San Francisco, CA
- Online Application
- Hybrid work
- Office
- Administrative experience
- Bachelor's degree
- Continuing education credits
- Disability insurance
Senior Administrative Assistant
Marin County Office of Education —San Rafael, CA
- $34.70 - $44.28 an hour
- Full-time
- Spanish
- No background check
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d

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Senior Administrator

Beacon Hill Staffing Group -
San Francisco, CA

Quick Apply

Job Details

Full-time
$90,000 - $99,000 a year

Benefits

Dental insurance
Vision insurance

Qualifications

Research

Full Job Description

A professional services firm is seeking a Senior Administrator to join its San Francisco office. This full-time position is primarily responsible for project coordination and administrative support of senior leaders in a fast-paced, client-focused environment.

As a Senior Administrator, you will support the senior leaders assigned to your team by facilitating day-to-day administrative responsibilities and providing a wide range of support to projects, teams, and practice areas. This position reports to the Manager of Administration & Facilities and is a member of the Business Support Services team, providing general administrative support as well as backup support when needed.

Key Responsibilities

Serve as a key point of contact between senior leaders and internal corporate services teams to ensure administrative obligations are met and best practices are followed.
Coordinate extensive domestic and international travel arrangements for senior leaders and, occasionally, other team members.
Partner with Marketing to research business development opportunities, coordinate outreach efforts, schedule meetings, and support speaking engagements and presentations.
Maintain and update executive biographies and resumes.
Prepare and submit expense reports and assist with expense approvals.
Manage complex calendars, schedules, and priorities while identifying ways to maximize executive time.
Coordinate practice area meetings, including agenda preparation, PowerPoint development, meeting logistics, note-taking, and action item tracking.
Initiate and coordinate project startup documentation, conflict checks, engagement letters, and proposals.
Assist with project budgets and monthly invoicing activities.
Review client agreements to ensure billing requirements are met, including write-offs and billing holds when necessary.
Provide regular budget updates and reporting.
Collaborate cross-functionally with departments including Accounting, Legal, Marketing, and other office locations to ensure project and corporate obligations are fulfilled.
Support event planning and coordination efforts.
Provide reception coverage and backup support to administrative team members when needed.
Assist Facilities team members as required.

Qualifications

Bachelor's degree preferred; equivalent experience will be considered.
Executive-level or senior administrative experience, preferably within a professional services environment.
Project coordination or project management experience is highly desirable.
Advanced proficiency in Microsoft Word, PowerPoint, and Outlook; strong Excel skills required.
Experience with database management and budget tracking.
Familiarity with contact database systems is a plus.
Excellent organizational and time management skills with the ability to manage multiple priorities.
Ability to thrive in a fast-paced environment while balancing competing demands.
Strong independent judgment and decision-making skills.
Excellent written and verbal communication skills.
Exceptional attention to detail and ability to produce high-quality, error-free work.
Ability to handle confidential information with discretion.
Flexibility to work occasional evenings and weekends as needed.
Occasional travel may be required.

Compensation & Benefits

This position offers a competitive compensation and benefits package, along with bonus eligibility based on individual and company performance. The anticipated salary range for this role in San Francisco is $91,000 - $99,000 annually, though actual compensation will depend on experience, skills, and other relevant factors.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Quick Apply

Refine Your Search

senior administrative assistant jobs in san francisco, ca

Senior Administrator

Sr. Executive Assistant

Senior Administrative Assistant

Executive Assistant/Senior Executive Assistant

Senior Administrative/Document Control Specialists – Bay Area

Senior Executive Assistant - Investment

Senior Executive Assistant

Data Processor, Development

Senior Team Assistant

Senior Executive Assistant

Senior Coordinator, Project Admin

Evening Receptionist (Part Time)

Sr Executive Assistant Business Partner II, Chief Product Officer

Sr. Executive Assistant

Senior Library Assistant

Senior Administrator

Senior Executive Assistant

Sr. Administrative Business Partner

SENIOR MANAGEMENT ASSISTANT (1844) - Multiple Departments Citywide (C00196)

Senior Administrative Assistant

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