FOR OVER 84 YEARS, the Housing Authority of the County of San Joaquin (HACSJ) has provided and advocated for safe, affordable, and attractive living environments for low-income working families, elderly, and disabled residents of San Joaquin County. A seven-member Board of Commissioners governs the authority with a dynamic workforce of approximately sixty-five (65) employees. This diverse and dedicated team blends innovation with decades of experience, resulting in successful programs that continue to build a brighter future. With a $105+ million operating budget that generates significant economic benefits throughout our local economy, we create and sustain vibrant communities, build superior affordable housing, and support the success of over 19,000 residents throughout San Joaquin County.
Delta Community Developers Corp. (DCDC) is a highly respected 501(c)(3) non-profit organization and instrumentality of HACSJ as an advocate and provider of affordable housing opportunities. The leadership team and staff provide assistance and opportunities for individuals and families to find and maintain safe and affordable homes. Affordable and accessible housing helps strengthen families and builds stronger communities. We are committed to expanding affordable housing opportunities through new construction and the adaptive reuse of existing structures, as well as empowering individuals with the education and counseling they need to find affordable rental opportunities, buy a home, understand financial management, prevent foreclosure, understand reverse mortgages, learn best practices in home maintenance, energy efficiency, and keep their homes healthy and safe.
At HACSJ, we acknowledge and value our differences. We strive for all employees, regardless of background, to feel respected personally and professionally, and we are always looking to onboard talented individuals with varied perspectives and lived experiences. Our team members are motivated and empowered to make a positive difference and bring opportunities to those in our community who need help the most. We continuously strive to cultivate a working environment that inspires new ideas, promotes ownership and experimentation, and supports highly motivated individuals to be highly creative.
We Are Not Your Average Government Agency
We Challenge Ourselves to Innovate
We Welcome New Ideas
Position Overview
Under the general supervision of the Director of Business Services, the Procurement Manager is responsible for the development, administration, management, and oversight of the procurement and contracting programs for the Housing Authority of the County of San Joaquin (HACSJ) and Delta Community Developers Corp. (DCDC). This position ensures compliance with federal, state, and local procurement laws, HUD regulations, and agency policies while promoting efficient, transparent, and cost-effective procurement practices.
The Procurement Manager plans, coordinates, implements, and monitors procurement activities, contract administration, regulatory compliance programs, inventory management systems, and procurement-related reporting. The position provides leadership to procurement staff, supports agency-wide purchasing functions, oversees contract monitoring activities, and develops policies, procedures, and internal controls to strengthen operational effectiveness and regulatory compliance.
All activities must support the mission, strategic goals, and objectives of HACSJ and DCDC.
Essential Job Functions
Procurement Management
- Manages and administers the procurement program of HACSJ and DCDC.
- Oversees the procurement of commodities, professional services, construction services, and other contractual agreements.
- Directs the preparation, review, and administration of procurement documents including Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQs), evaluation reports, negotiations, purchase orders, contract purchasing agreements, and blanket purchasing agreements.
- Coordinates, plans, and implements procurement and contracting strategies that support organizational goals.
- Conducts and oversees contract negotiations on behalf of HACSJ and DCDC.
- Ensures adequate funding is available prior to procuring goods or services.
- Ensures vendors and contractors are properly vetted through all applicable federal, state, and local verification systems.
- Develops and administers systems for maintaining procurement and contract documentation.
Compliance and Regulatory Oversight
- Develops, recommends, and implements procedures to assess compliance with procurement policies, procedures, laws, regulations, and agency requirements.
- Establishes and maintains procurement internal controls and monitoring systems to ensure sound fiscal and program management.
- Monitors procurement activities for compliance with HUD regulations, federal procurement requirements, state bid laws, and agency policies.
- Coordinates and prepares required regulatory certifications, compliance reports, audits, and management review responses.
- Serves as the primary liaison with auditors, regulatory agencies, and external reviewers regarding procurement and contract compliance matters.
- Manages HUD Section 3 contracting and reporting requirements.
- Develops performance measures and monitoring systems to assess procurement effectiveness and regulatory compliance.
Contract Administration and Monitoring
- Develops, recommends, and implements procedures for effective contract administration and contract monitoring.
- Oversees agency-wide contract administration activities.
- Monitors contractor performance and compliance with contractual requirements.
- Reviews procurement activities and contract performance to identify operational or administrative weaknesses and recommends corrective actions.
- Ensures proper documentation and maintenance of procurement and contract files.
Insurance Administration and Risk Management
- Administers the insurance and risk management programs for HACSJ and DCDC.
- Renews and maintains insurance policies and evaluates coverage options.
- Coordinates with insurance providers, brokers, and consultants regarding renewals, claims, and policy requirements.
- Reviews contracts to ensure appropriate insurance, bonding, indemnification, and risk transfer provisions.
- Requests, reviews, and maintains Certificates of Insurance (COIs) and monitors vendor compliance with insurance requirements.
- Responds to insurance surveys, audits, and information requests, and prepares related reports as needed.
- Identifies and mitigates procurement- and contract-related risks to minimize financial, operational, and legal exposure.
- Assists in resolving claims, disputes, and compliance issues and recommends corrective actions.
Policy and Process Development
- Develops, revises, and administers the Procurement Policy of HACSJ and DCDC and related procedures.
- Creates and updates procurement forms, templates, solicitation documents, manuals, and standard operating procedures.
- Identifies opportunities for process improvements and implements best practices in procurement and contract management.
- Recommends policies and procedures that improve efficiency, accountability, transparency, and economy in agency procurements.
Inventory and Asset Management
- Oversees inventory and asset management systems for HACSJ and DCDC.
- Establishes procedures for tracking, monitoring, safeguarding, and disposing of agency assets in accordance with applicable regulations and policies.
- Monitors inventory controls to ensure accountability and operational efficiency.
Leadership and Staff Supervision
- Supervises procurement and support staff, including assigning work, establishing priorities, evaluating performance, coaching employees, and supporting professional development.
- Coordinates departmental activities and allocates resources to achieve procurement objectives.
- Participates in employee selection, training, discipline, and performance management processes.
- May supervise administrative and clerical staff assigned to procurement operations.
Collaboration and Communication
- Works closely with department managers to identify procurement needs, communicate procurement requirements, and improve service delivery.
- Maintains effective working relationships with vendors, contractors, consultants, residents, HUD representatives, and local, state, and federal agency officials.
- Presents procurement recommendations, reports, and analyses to executive leadership and the Board of Commissioners.
- Provides technical assistance and guidance to staff on procurement practices, contract administration, and compliance requirements.
Competencies and Qualifications
Behavioral Competencies
This position requires the incumbent to exhibit the following behavioral skills:
Accountability and Dependability: Follows through on commitments and takes responsibility for actions. Meets deadlines and delivers consistent performance. Complies with agency standards and policies.
Adaptability and Flexibility: Adjusts to changes in policy, procedures, and organizational goals. Remains open to new approaches, technology, or work methods. Maintains composure during change or stress.
Communication Skills: Communicates clearly, both verbally and in writing. Listens actively and respectfully to others. Explains policies and procedures in a way that is accessible and easy to understand.
Customer and Resident-Centered Service: Demonstrates a commitment to understanding and meeting the needs of customers, residents, and program applicants. Treats everyone with respect, fairness, and equity. Responds promptly and effectively to resident/tenant inquiries and issues.
Ethical Conduct and Integrity: Adheres to laws, regulations, and policies governing public and affordable housing programs. Maintains confidentiality and uses discretion with sensitive information. Demonstrates transparency, honesty, and fairness in all actions.
Initiative and Continuous Improvement: Takes proactive steps to improve processes or solve issues before they escalate. Seeks out professional development or opportunities to enhance skills. Brings forward new ideas to improve services or efficiencies.
Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively.
Leadership: Establishes clear direction by effectively setting goals and expectations for the department and staff. Oversees performance by delivering consistent feedback and recognition. Supports employee development through coaching, guidance, and encouragement for continuous growth.
Problem Solving and Judgement: Identifies problems early and takes appropriate action to resolve them. Applies sound judgment in high-pressure or uncertain situations. Escalates issues when necessary while maintaining service focus.
Public Service Motivation: Demonstrates a genuine interest in helping others and contributing to community wellbeing. Shows dedication to the mission of providing safe, affordable housing. Takes pride in serving the public with professionalism and care.
Teamwork and Collaboration: Works collaboratively with internal departments and external partners (i.e., state and city agencies, non-profits, other community and mission-based organizations). Supports a positive team environment and a willingness to assist others. Shares information and resources to achieve common goals.
Required Qualifications
Education and Experience
- Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Accounting, Finance, Economics, Supply Chain Management, or a closely related field.
- Five (5) years of progressively responsible experience in public procurement, contracting, compliance, procurement administration, or related fields, including at least three (3) years in a supervisory or management capacity.
- Experience working with federal procurement regulations, HUD requirements, competitive bidding processes, contract administration, and government purchasing practices is highly desirable.
- Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Associate Contract Manager (CACM), or similar professional certification is preferred.
- An equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered.
Required Knowledge, Skills, and Abilities
- Thorough knowledge of public procurement principles, practices, and procedures.
- Knowledge of federal, state, and local laws governing public purchasing and contracting.
- Knowledge of HUD procurement regulations and housing authority operations.
- Knowledge of contract administration, contract monitoring, and vendor management practices.
- Knowledge of inventory and asset management principles.
- Ability to understand, interpret, and implement laws, regulations, policies, and procedures.
- Ability to plan, organize, direct, and evaluate procurement programs and activities.
- Strong analytical, problem-solving, and decision-making skills.
- Ability to prepare, analyze, and present complex reports and recommendations.
- Ability to establish and maintain effective working relationships with employees, vendors, contractors, consultants, residents, and government officials.
- Strong written and verbal communication skills.
- Ability to supervise, coach, and develop staff.
Technical Skills
To perform this position successfully, the employee must demonstrate proficiency with:
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Procurement and contract management software systems
- Inventory and asset management software
- HACSJ and DCDC information systems and databases
- Internet-based compliance and vendor verification systems
Additional Requirements
- Must be able to operate standard office equipment including computers, printers, copiers, scanners, telephones, and related systems.
- Must be able to move or carry files, reports, office supplies, and related materials weighing up to 25 pounds.
- Must possess and maintain a valid California Driver's License and a driving record acceptable to HACSJ’s insurance carrier.
- May be required to attend meetings outside normal business hours.
- Must maintain regular and reliable attendance.
- Exempt employees are measured on outcomes and are expected to complete their work responsibilities irrespective of schedule requirements.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is performed in an office environment. The noise level is typically moderate. All positions are designated as on-site. Alternative or flexible work schedules may be considered as a privilege, not an entitlement, and are subject to ongoing review based on performance, departmental requirements, agency needs, and position-specific duties.
Job Type: Full-time
Pay: $70,281.00 - $118,167.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Family leave
- Flexible spending account
- Free parking
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
