Top 26 Academic chairs & academic program coordinators Jobs in San Jose, Ca

Fellowship Program Coordinator
Stanford University —Stanford, CA
- $83,404 - $97,850 a year
- Extended hours
- Hybrid work
- Management
- Customer service
- Research
IEP Coordinator
Children's Health Council (CHC) —Palo Alto, CA
- $75,000 - $95,000 a year
- Evenings as needed
- Hybrid work
- Bachelor of Science
- Writing skills
- Mid-level
Quick Apply
1d
MIP Program Coordinator
Stanford University —Stanford, CA
- $40 - $42 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
13d
PROGRAM COORDINATOR (Umoja-AFFIRM)
San Jose/Evergreen Community College District —San Jose, CA
- $82,545 - $100,761 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Paid holidays
- Disability insurance
Director of Programs and Innovation
Stanford University —Stanford, CA
- $135,000 - $150,000 a year
- Weekends as needed
- Hybrid work
- 3 years
- Analysis skills
- University
- Flexible schedule
Program Director
Stanford University —Stanford, CA
- $116,966 - $150,114 a year
- Extended hours
- Hybrid work
- Background check
- 3 years
- Analysis skills
- Health insurance
- Tuition reimbursement
Program Specialist (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $50.63 an hour
- Part-time
- Mid-level
- Office
- Driver's License
Strategic Project Manager, Office of the Provost
Santa Clara University —Santa Clara, CA
- Full-time
- 6 years
- Customer service
- Writing skills
Online Learning Manager
Stanford University —Stanford, CA
- $90,293 - $125,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- 3 years
6d
Academic Research and Program Officer, Rock Center, Stanford Law School
Stanford University —Stanford, CA
- $116,966 - $150,114 a year
- Full-time
- Hybrid work
- Background check
- 3 years
- Analysis skills
- Work from home
- Opportunities for advancement
Education Program Manager (Hybrid Opportunity)
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Writing skills
- 3 years
- University
2d
Administrative Associate 3
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
University of California, Davis – – Irrigation and Nutrient Management Education Program Academic Coordinator II (AP 23-14)
San Jose, CA
- $84,246 a year
- Spanish
- Public speaking
- English
- Paid holidays
- Retirement plan
Global Learning Program Manager
Santa Clara University —Santa Clara, CA
- Weekends as needed
- Computer literacy
- Office
- 3 years
- Commuter assistance
- Disability insurance
10d
Senior Fellows Program Manager - Structural Heart
Abbott Laboratories —Santa Clara, CA
- $130,700 - $261,300 a year
- Full-time
- 5 years
- Bachelor's degree
- Continuous improvement
- Health insurance
- Tuition reimbursement
Associate Director, Program Development
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- 5 years
- Bachelor's degree
- Organizational skills
21h
Program Manager, Energy Equity & Just Transitions
Stanford University —Stanford, CA
- $100,023 - $124,516 a year
- Full-time
- Hybrid work
- Writing skills
- 3 years
- University
Associate Director, Graduate Teaching Programs
Stanford University —Stanford, CA
- Extended hours
- Hybrid work
- Master's degree
- Analysis skills
- University
- Opportunities for advancement
Senior Program Administrator
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- 5 years
- Analysis skills
- Senior level
6d
Public Law Fellow, Stanford Law School
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Management
- Analysis skills
- University
9d

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Fellowship Program Coordinator

Stanford University -
Stanford, CA

Apply Now

Job Details

Full-time
$83,404 - $97,850 a year

Qualifications

Website maintenance
Staff supervision
Renovation construction projects
Vendor selection
Team member evaluation
Office activity coordination
Financial data reconciliation
Database systems
Management
Business travel arrangements
Renovation project management
WordPress
Phone communication
Educational events
Customer service
Spreadsheets
Staff scheduling
Content editing
Brochures
Zoom
Filing
Research
Mid-level
High school diploma or GED
Meeting scheduling
Social media platforms
Managing budgets in a finance role
Academic admissions processing
Content creation
Task prioritization

Full Job Description

WORK SCHEDULE:

On-site work arrangement; employee is expected to work on-site full-time and may be eligible for a hybrid work arrangement after successful completion of trial period.

BUDGETED SALARY:

$83,404 - $97,850

SCHOOL/UNIT DESCRIPTION:

Since its creation in 1954, researchers associated with the Center for Advanced Study in the Behavioral Sciences (CASBS) at Stanford University have explored some of our world’s most challenging questions and problems. Drawing on disciplines across academia and insights have created and extended knowledge of our world, and continue to do so. The Center’s annual mix of distinguished thinkers of proven accomplishment facilitates advanced thinking and research. They study contemporary societal problems and contribute to evidence-based policy and solutions.

CASBS is an accelerator of ideas. In addition to our flagship fellowship program, we facilitate interdisciplinary, intersectoral, and collaborative efforts to develop new solutions to major societal challenges. We do this by convening great thinkers, tapping into the CASBS network of current and former fellows as well as leading scholars and policymakers beyond academia to deliver new ideas and research programs addressing major problems facing the world. We have also provided support for social science and social inquiry through a focus on cutting-edge methods, awards for extraordinary scholarship, and field building workshops and institutes.

POSITION SUMMARY:

The Center for Advanced Study in the Behavioral Sciences (CASBS) seeks an experienced candidate for the position of Fellowship Program Coordinator. Reporting to the Deputy Director, the Fellowship Program Coordinator is a key position providing administrative support for the Center’s renowned residential fellowship program. Key responsibilities include coordination of all components of the fellowship application, selection, and arrival processes, administration of the fellows’ database, and tracking awards and milestones of fellows.

Working with the Deputy Director, the Fellowship Program Coordinator coordinates all phases of the fellowship program application process. This includes implementing directed changes to the online application structure and/or process, monitoring application submissions, creating and managing applicant files, and drafting agendas and meeting materials for fellowship selection committee activities.

The Fellowship Program Coordinator works with the Director and Deputy Director to carry out the communications plan for the announcement of the fellowship program application cycle. This involves reviewing outreach lists, researching and updating contacts, drafting the announcement, and dissemination. This also includes maintaining approved content on public and private websites, with responsibility for updates to those hosted on WordPress.

The Fellowship Program Coordinator serves as a liaison with prospective applicants for fellowships, and with fellows once invited and up to arrival at the start of their fellowship year, communicating regularly by email, Zoom and phone as needed. Individuals are from the US and abroad. The Fellowship Program Coordinator has responsibility for drafting orientation materials for the arriving fellows and visiting scholars, biographical sketches of fellows and visiting scholars for websites and publicity materials, and program materials for the fellowship year.

Another important project that the Fellowship Program Coordinator oversees is the tracking of milestones and achievements of fellows, with information ultimately used for CASBS communications. Other key tasks include working with incoming international fellows for their visas, and with all invited fellows on their local housing.

The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal and communication skills. The role requires an individual with a high level of professionalism, productivity, accuracy, organization, and multi-tasking. In addition, the position requires the ability to consult, collaborate, and work well with others within the Center, across the Stanford campus and beyond. This position is best accomplished by an individual that is constantly thinking several steps ahead.

This is a 100% FTE, benefits-eligible position. There may be occasional extended hours and weekends for meeting support. This position will be based on the Stanford campus and after a trial period will be considered for an option of a hybrid schedule, subject to operational need.

For consideration, please submit a resume and cover letter.

Core Duties :

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities :

Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

Apply Now

Refine Your Search

academic chairs & academic program coordinators jobs in san jose, ca

Fellowship Program Coordinator

IEP Coordinator

MIP Program Coordinator

PROGRAM COORDINATOR (Umoja-AFFIRM)

Director of Programs and Innovation

Program Director

Program Specialist (SHORT-TERM, TEMPORARY)

Strategic Project Manager, Office of the Provost

Online Learning Manager

Academic Research and Program Officer, Rock Center, Stanford Law School

Education Program Manager (Hybrid Opportunity)

Administrative Associate 3

University of California, Davis – – Irrigation and Nutrient Management Education Program Academic Coordinator II (AP 23-14)

Global Learning Program Manager

Senior Fellows Program Manager - Structural Heart

Associate Director, Program Development

Program Manager, Energy Equity & Just Transitions

Associate Director, Graduate Teaching Programs

Senior Program Administrator

Public Law Fellow, Stanford Law School

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