Top 14 Assistant secretary Jobs in San Jose, Ca

Assistant Corporate Secretary
Coherent Corp. —Santa Clara, CA
- Full-time
- Hybrid work
- 5 years
- Computer literacy
- Writing skills
Practice Team Assistant - Business Department
Cooley LLP —Palo Alto, CA
- $28 - $30 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Research
- Commuter assistance
- Health savings account
Medical Receptionist – Chiropractic & Massage Clinic
Custom Chiropractor —Santa Clara, CA
- $20 - $24 an hour
- Part-time
- Google Workspace
- Administrative experience
- Clinic
- Health insurance
Quick Apply
10d
Litigation Assistant
Berliner Cohen LLP —San Jose, CA
- $52 - $62 an hour
- Urgently hiring
- Microsoft Word
- Background check
- 5 years
- Free parking
- Profit sharing
Quick Apply
Unit Secretary
Golden State Orthopedics & Spine —Los Gatos, CA
- $23 - $25 an hour
- Full-time
- High school diploma or GED
- Clinic
- Computer skills
- Profit sharing
- Paid holidays
Quick Apply
2d
Business Office Manager
BAY AREA COMMUNITY HEALTH —San Jose, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
Quick Apply
Litigation Legal Administrative Assistant
HOGE FENTON JONES & APPEL —San Jose, CA
- $51.25 - $55.75 an hour
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8d
Unit Assistant/Charge Analyst - Emergency 173
St. Rose Hospital —Hayward, CA
- $27.78 - $33.17 an hour
- Full-time
- Hospital
- BLS Certification
- High school diploma or GED
Human Resources/Operations Specialist
Ministry Services of the Daughters of Charity —Los Altos Hills, CA
- $33.65 - $36.05 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Legal Administrative Assistant
Bowman and Brooke —San Jose, CA
- $75,000 - $100,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Disability insurance
Quick Apply
SUBSTITUTE - Clerical/Administrative
Livermore Valley Joint Unified Schools —Livermore, CA
- Office
- Data entry
- Public school
Chief Financial Officer
BAY AREA COMMUNITY HEALTH —San Jose, CA
- $200,000 - $250,000 a year
- Full-time
- CPA
- Customer service
- 5 years
Quick Apply

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assistant secretary jobs near san jose, ca

Assistant Corporate Secretary

Coherent Corp. -
Santa Clara, CA

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Job Details

Full-time

Qualifications

Computer operation
Desktop applications
Productivity software

Full Job Description

Primary Duties & Responsibilities

Board and Committee Administration

Coordinate all logistics and administration for meetings of the Board of Directors and Board Committees.
Prepare and distribute board and committee meeting materials through board portal technology.
Manage board calendars, annual governance schedules, and meeting planning.
Coordinate meeting logistics, including virtual, hybrid, and in-person meetings.
Record and maintain board and committee minutes and action items.

Corporate Governance Support

Maintain corporate governance records, policies, and documentation.
Support compliance with applicable corporate governance requirements, securities regulations, and stock exchange standards.
Assist in preparation of governance-related disclosures, including proxy statement materials and annual governance reporting.
Support director independence reviews and governance questionnaires.
Maintain corporate records, resolutions, committee charters, and governance documentation.

Director Relations and Onboarding

Coordinate onboarding activities for new directors.
Manage director education and continuing governance training programs.
Facilitate communications with directors regarding meetings, materials, and governance matters.
Support annual Board and committee self-assessment processes.
Assist with director compensation administration and related documentation.

Governance Operations

Administer and maintain Board portal systems and governance technology platforms.
Track governance calendars, regulatory deadlines, and annual compliance requirements.
Coordinate preparation of board books and governance materials.
Support subsidiary governance activities and documentation, as needed.
Partner with internal and external legal counsel on governance matters.

Records Management

Maintain official corporate records and minute books.
Ensure secure handling and retention of sensitive governance materials.
Support legal entity management and governance recordkeeping processes.
Coordinate execution and storage of Board resolutions and written consents.

Education & Experience

Bachelor’s degree or equivalent experience.
5+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations.
Strong understanding of corporate governance principles and board operations.
Exceptional organizational skills and attention to detail.
Ability to manage highly confidential and sensitive information.
Excellent written communication and document management skills.
Advanced proficiency with Microsoft Office and governance technology platforms.
Experience supporting a public company Board of Directors.
Experience with board portal systems such as Diligent, Boardvantage, or equivalent platforms.
Experience working within a corporate legal department.

Skills

Familiarity with SEC reporting and public company governance requirements.
Paralegal certification or legal operations experience.
Corporate governance expertise
Exceptional attention to detail
Confidentiality and discretion
Process discipline and compliance focus
Strong written communication skills
Project and records management
Ability to work effectively with directors and senior executives
Efficient and effective Board and committee meeting administration.
Accurate and timely governance documentation and records management.
Strong compliance with governance and regulatory requirements.
Positive director experience and Board support.
Well-managed governance calendar and Board processes.

Working Conditions

Onsite/Hybrid work
Regular interaction with senior executives, Board members, external legal counsel, and other stakeholders requiring a high degree of professionalism, discretion, and confidentiality.

Physical Requirements

Ability to work at a computer workstation for extended periods, including frequent use of a computer, keyboard, office equipment.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

I ntegrity – Create an Environment of Trust

C ollaboration – Innovate Through the Sharing of Ideas

A ccountability – Own the Process and the Outcome

R espect – Recognize the Value in Everyone

E nthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at [email protected] .

Apply Now

Refine Your Search

assistant secretary jobs in san jose, ca

Assistant Corporate Secretary

Practice Team Assistant - Business Department

Medical Receptionist – Chiropractic & Massage Clinic

Litigation Assistant

Unit Secretary

Business Office Manager

Litigation Legal Administrative Assistant

Unit Assistant/Charge Analyst - Emergency 173

Human Resources/Operations Specialist

Legal Administrative Assistant

SUBSTITUTE - Clerical/Administrative

Chief Financial Officer

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