Job Title:
Import/Export Documentation Specialist
Alternative Title:
Trade Compliance & Export Documentation Specialist
Job Summary
We are seeking an Import/Export Documentation Specialist to support international shipping and trade compliance documentation, including Certificates of Origin, commercial invoices, packing lists, bills of lading, and other import/export records.
This position will work closely with internal teams, customers, suppliers, freight forwarders, and customs brokers to ensure shipping documents are accurate, complete, and compliant with applicable requirements. The ideal candidate has hands-on experience with export documentation, strong attention to detail, and a basic understanding of country of origin, HTS/HS codes, and international shipping processes.
Key Responsibilities
- Prepare, review, and maintain Certificates of Origin and other export-related documentation.
- Review commercial invoices, packing lists, bills of lading, airway bills, and other shipping documents for accuracy.
- Verify product information, country of origin, shipment details, and customer requirements before document issuance.
- Coordinate with freight forwarders, customs brokers, customers, suppliers, and internal departments to resolve documentation issues.
- Support import/export compliance recordkeeping and document retention.
- Assist with HTS/HS code, country of origin, and trade compliance data review as needed.
- Ensure documentation is completed timely to support shipment schedules and customer requirements.
- Respond to customer requests related to COO, shipping documents, and export paperwork.
- Support continuous improvement of import/export documentation procedures.
Qualifications
- 2+ years of experience in import/export documentation, logistics, freight forwarding, customs brokerage, trade compliance, or supply chain operations.
- Experience preparing or reviewing Certificates of Origin preferred.
- Familiar with commercial invoices, packing lists, bills of lading, airway bills, and shipping documentation.
- Basic knowledge of country of origin, HTS/HS codes, customs documentation, or rules of origin preferred.
- Strong attention to detail and ability to identify documentation discrepancies.
- Good communication skills and ability to coordinate with internal and external parties.
- Proficient in Microsoft Excel, Outlook, and general office software.
- Experience in manufacturing, electronics, computer hardware, or technology industry is a plus.
- Experience with USMCA or other Free Trade Agreement certificates is a plus.
Required Skills
- Import/export documentation
- Certificate of Origin preparation
- Shipping documentation review
- Logistics coordination
- Trade compliance support
- Attention to detail
- Excel and recordkeeping
- Communication with freight forwarders and customs brokers
Preferred Experience
- Freight forwarder or customs broker background
- Experience supporting international shipments
- Experience with electronics, server, computer hardware, or manufacturing products
- Familiarity with ERP or shipping systems
- Knowledge of HTS/HS codes and country of origin rules
Work Schedule
Full-time, Monday to Friday
Pay Range
$25.00 – $35.00 per hour, depending on experience
For a more experienced trade compliance candidate, you may need to consider:
$70,000 – $85,000 annually
Indeed Search Keywords
You can add these keywords into the posting or use them when searching resumes:
Certificate of Origin, COO, export documentation, import export, trade compliance, commercial invoice, packing list, bill of lading, airway bill, HTS code, HS code, country of origin, customs broker, freight forwarder, USMCA, logistics coordinator, customs compliance
Short Indeed Version
Import/Export Documentation Specialist
We are seeking an Import/Export Documentation Specialist to support international shipping and trade compliance documentation, including Certificates of Origin, commercial invoices, packing lists, bills of lading, and other import/export records.
The ideal candidate has experience in import/export documentation, logistics, freight forwarding, customs brokerage, or trade compliance. This role requires strong attention to detail and the ability to coordinate with internal teams, customers, suppliers, freight forwarders, and customs brokers to ensure documents are accurate and completed on time.
Responsibilities include:
- Prepare and review Certificates of Origin and export documentation.
- Review commercial invoices, packing lists, bills of lading, and airway bills.
- Verify country of origin, product information, and shipment details.
- Coordinate with freight forwarders, customs brokers, customers, and internal teams.
- Maintain import/export compliance records.
- Support documentation requests for international shipments.
Qualifications:
- 2+ years of import/export, logistics, customs brokerage, freight forwarding, or trade compliance experience.
- Experience with Certificates of Origin preferred.
- Familiarity with commercial invoices, packing lists, and shipping documents.
- Basic knowledge of HTS/HS codes, country of origin, or customs documentation preferred.
- Strong attention to detail and good communication skills.
- Proficient in Microsoft Excel and Outlook.
- Manufacturing or electronics industry experience is a plus.
Pay: $25.00 – $30.00 per hour, depending on experience.
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Do you have direct hands-on experience preparing, reviewing, or processing Certificates of Origin (COO)?
- Please briefly describe your hands-on experience with Certificates of Origin, including the type of products, countries, customers, or systems you worked with.
- Are you able to work and commit to working on-site in Newark, CA 94560?
- What is your expected hourly pay? (The pay range for this position is $25–$30 per hour.)
- When would you be available to start?
Work Location: In person
