Top 157 Office administrator/event Jobs in San Jose, Ca

Business Office Manager
Ultimate Staffing Services —San Jose, CA
- $43 - $50 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
2d
Secretary III
CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION —San Jose, CA
- $66,528 - $82,417 a year
- Overtime
- Office
- Microsoft Office
- Databases
- Paid holidays
- Health insurance
Research Administrator 2 (Remote Eligible)
Stanford University —Stanford, CA
- $60,392 - $116,979 a year
- Online Application
- Remote
- Mid-level
- 3 years
- Analysis skills
- Health insurance
- Tuition reimbursement
Office Administrator - Saratoga, CA
RSM - Russian School of Mathematics —San Jose, CA
- $22 - $32 an hour
- Part-time
- Microsoft Word
- 1 year
- Associate's degree
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
RSM - Russian School of Mathematics —San Jose, CA
- $22 - $32 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Office Administrator - Contract
Cariad, Inc. —Mountain View, CA
- $30 - $40 an hour
- Contract
- Microsoft Outlook
- Office
- Bachelor's degree
Quick Apply
Project Administrator
Core Builders —San Jose, CA
- $80,000 - $95,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- OSHA
- Paid holidays
- Disability insurance
Quick Apply
PROGRAM SPECIALIST (Veteran's Program)
San Jose/Evergreen Community College District —San Jose, CA
- $77,073 - $94,075 a year
- Full-time
- Computer literacy
- English
- Mid-level
- Paid holidays
- Disability insurance
Administrative Assistant, Hardware Technology
Apple —Cupertino, CA
- $29.45 - $56.14 an hour
- Bachelor of Science
- Office
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Office Administrator - Shoreline Amphitheatre (Seasonal 2026)
Live Nation —Mountain View, CA
- $19.70 - $22.00 an hour
- Part-time
- Microsoft Excel
- Office
- High school diploma or GED
Catering Administrator
Live Nation —Mountain View, CA
- $24.80 - $31.00 an hour
- Part-time
- Mid-level
- Travel
- Recruiting
- Health savings account
- Paid holidays
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Office Administrator
Mighty Warner LLC —Fremont, CA
- Up to $32 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
1d
Office Administrator
DLA Piper —Palo Alto, CA
- $179,132 - $237,355 a year
- Full-time
- Hybrid work
- 6 years
- Writing skills
- Finance
- Health insurance
- Dental insurance
Office Administrator - Sunnyvale
RSM - Russian School of Mathematics —Sunnyvale, CA
- $22 - $32 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Business Office Assistant
Sun Mar Health Care —San Jose, CA
- Skilled nursing facility
- Word processing
- Office
Quick Apply
Office Administrator
Digital Mountain —Santa Clara, CA
- Email
- Microsoft Word
- Mid-level
- Office
MALE Caregiver/Care Aide for a Neurodiverse Adult
Golden Care —San Jose, CA
- $22 - $25 an hour
- Overtime
- 18 years or older
- English
- Ability to lift 50 pounds
- Paid training
- Mileage reimbursement
Quick Apply
Safety Representative
AC Transit —California
- $105,932 - $126,493 a year
- Online Application
- Mid-level
- Office
- Bachelor's degree
- Wellness program
- Commuter assistance
Volunteer Coordinator & Administrative Support Specialist
Montalvo Arts Center —Saratoga, CA
- $27 - $30 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
10d

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Business Office Manager

Ultimate Staffing Services -
San Jose, CA

Quick Apply

Job Details

Full-time
$43 - $50 an hour
2 days ago

Qualifications

Executive administrative support
Desktop applications
Productivity software

Full Job Description

Essential Responsibilities:

Under the general direction of the Chief Executive Officer the Business Office Manager performs a variety of complex, professional, analytical, and confidential administrative services. Duties include:

Business Office Management

Oversees administration reception areas to ensure effective telephone and mail communications, both internally and externally, maintaining a professional image and highest levels of customer service.
Supervises the maintenance and housekeeping of office areas.
Manages and oversees all day-to-day administrative activities of the administrative offices.
Assists in the understanding and interpretation of BACH policies and procedures, and ensures that office operations comply with policy provisions, standards, regulations, and contractual requirements.
Manages the purchase of central office supplies, furniture and equipment for the administrative staff in accordance with company purchasing policies and budgetary restrictions.
Oversees the preparation of meeting minutes, reports, letters, memos and other correspondences
Manages walk-up and phone interactions
Maintains calendars and travel arrangements
Screens, analyzes, and responds to incoming correspondences, handling day-to-day problems and situations
Establishes, maintains, processes, and updates official organizational files such as contracts, records, certificates, licenses and other documents.
Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
Creates and maintains standard system to compile and prepare a variety of narrative, statistical, financial and other documentation as needed for various reports.
Assist with identifying, tracking, analyzing and reporting on process improvement successes and barriers
Collaborate with department administrators to identify problems and trends in order to develop solutions to enhance the overall performance of Operations
Conducts evaluation of the effectiveness of process improvements in Operations by tracking and analyzing pre/post implementation measurements
Use various applications, databases and systems (EPIC, Office Suite) to collect, validate, evaluate and present data
Maintain the highest level of discretion and confidentiality.

Supervision

Hires, trains and manages performance of the administrative employees of the business office (Executive Assistants and Administrative Assistants)
Supervises and coordinates overall administrative activities
Promotes a professional office environment
Routinely uses standard office equipment (computers, phones, photocopiers, filing cabinets and fax machines); trains staff and monitors utilization of equipment for maximum efficiency

Secondary Responsibilities:

Attend workshops, training, and meetings as needed
Coordinates, supervises, supports and completes special projects as assigned
Perform other duties as assigned by supervisor

Qualifications:

Required Education, Experience, Training:

AA degree or above in Business or related field or equivalent combination of education and experience.
Previous relevant experience in a similar role.
Minimum two years of experience as an administrative/executive assistant in a lead role or reporting directly to a Director or Officer.
Experience with external communication and working with the business community.
Proficient in Microsoft Office Suite and the Internet.

Preferred Education, Experience, Training:

Non-profit or community health experience.
Direct experience leading complex teams and projects through to completion.
Executive Assistant or similar expertise.

Work Conditions:

Travel locally to visit other sites, may require a day or overnight trip to attend events; workload may be demanding at times; require professionalism and confidentiality.

Physical Demands:

This position requires:

Sitting, walking, and standing associated with a normal medical, clinical and administrative office environment, with some bending, reaching, stretching, and lifting up to 25 pounds.
Manual dexterity for tasks involving standard office equipment and computer keyboard, including repetitive movements, such as typing.
Traveling to work sites, including some exposure to outside elements.
Exposure to potentially dangerous materials and situations, requiring adherence to extensive safety precautions and possibly the use of protective equipment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

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Refine Your Search

office administrator/event jobs in san jose, ca

Business Office Manager

Secretary III

Research Administrator 2 (Remote Eligible)

Office Administrator - Saratoga, CA

Office Administrator

Office Administrator - Contract

Project Administrator

PROGRAM SPECIALIST (Veteran's Program)

Administrative Assistant, Hardware Technology

Office Administrator - Shoreline Amphitheatre (Seasonal 2026)

Catering Administrator

Administrative Coordinator

Office Administrator

Office Administrator

Office Administrator - Sunnyvale

Business Office Assistant

Office Administrator

MALE Caregiver/Care Aide for a Neurodiverse Adult

Safety Representative

Volunteer Coordinator & Administrative Support Specialist

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