Top 3 Payroll occupations Jobs in San Jose, Ca

Administrative Assistant
South Bayside Industries —San Carlos, CA
- $27.15 - $38.78 an hour
- 8 hour shift
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
6d
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- $71,120 - $106,680 a year
- Full-time
- Ability to walk for extended periods
- Engineering
- Experience equivalent to degree accepted
- Commuter assistance
- Health savings account
Professional Engineering Trainee, PEAK Program, Vehicle Component & Remanufacturing Operations
Tesla —Fremont, CA
- Full-time
- Ability to walk for extended periods
- Engineering
- Experience equivalent to degree accepted
- Commuter assistance
- Health savings account

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Administrative Assistant

South Bayside Industries
San Carlos, CA

Quick Apply

Job Details

Full-time
$27.15 - $38.78 an hour
6 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Retirement plan

Qualifications

Administrative experience
High school diploma or GED
Organizational skills
Business Administration
Business
Associate's degree

Full Job Description

POSITION TITLE: Administrative Assistant
LOCATION: Shoreway Environmental Center, San Carlos, CA
REPORTS TO: Controller
FLSA STATUS: Non-Exempt
WAGE RANGE: $27.15 – $38.78 per hour

Position Summary

South Bayside Industries (SBI) is seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to support daily office operations and provide administrative and accounting support to the organization. The ideal candidate will play a critical role in maintaining efficient office functions, ensuring effective communication among departments, and assisting with basic accounting processes. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Essential Job Functions

Administrative Support

Greet and assist visitors, clients, vendors, and employees in a professional and courteous manner.
Maintain a clean, organized, and professional office environment.
Manage office supplies and coordinate purchasing and replenishment as needed.
Answer, screen, and direct incoming phone calls.
Respond to emails and other correspondence promptly and professionally.
Distribute information and communications throughout the organization as needed.
Coordinate and schedule appointments, meetings, conferences, and training sessions.
Manage calendars and assist with scheduling to ensure efficient use of time and resources.
Organize, maintain, and archive paper and electronic records.
Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
Accurately enter, update, and maintain information in various databases and systems.
Maintain confidential files, records, and sensitive information.
Provide general administrative support to management and staff.

Accounting Support

Assist the Controller and accounting staff with routine accounting and financial administrative functions.
Process invoices and support Accounts Payable activities, including data entry, coding, and vendor communications.
Assist with payroll-related administrative tasks, including maintaining records and supporting payroll processing activities.
Support Accounts Receivable functions, including preparing invoices and maintaining customer records.
Reconcile and organize financial documentation and records.
Assist with month-end reporting and other accounting projects as assigned.
Maintain confidentiality of financial and personnel information.

Experience, Education, and Certification

High school diploma or equivalent required.
Associate degree, coursework, or certification in Business Administration, Office Administration, Accounting, or a related field is preferred.
Minimum of two (2) years of administrative support experience preferred.
Experience supporting accounting functions such as Accounts Payable, Accounts Receivable, payroll administration, bookkeeping, or financial recordkeeping is highly desirable.

Knowledge, Skills, and Competencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Proven experience as an Administrative Assistant or relevant administrative role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Strong communication skills, both written and verbal.
Attention to detail and problem-solving abilities.
Ability to multitask and prioritize tasks effectively.
Discretion and the ability to handle confidential information.

ENVIRONMENTAL/ATMOSPHERIC WORKING CONDITIONS:

The following environmental/atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary. While performing the duties of this job, the employee is exposed to indoor and outdoor environments. The Employee may be exposed to an environment which includes moving mechanical parts, fumes or airborne particles, dirt, odor, noise, weather extremes or similar elements and physical occupation risks (such as cuts, burns, exposure to toxic chemicals). Extensive walking and stair climbing is required. If working indoors the employee will be working in a reasonably clean, well-lighted, and ventilated office.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8-hour shift

Work Location: In person

Job Type: Full-time

Pay: $27.15 - $38.78 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

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payroll occupations jobs in san jose, ca

Administrative Assistant

Professional Engineering Trainee, PEAK Program, Optimus (Summer 2026)

Professional Engineering Trainee, PEAK Program, Vehicle Component & Remanufacturing Operations

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