Top 19 Project design admin assistant Jobs in San Jose, Ca

Project Design Admin Assistant
Jenna Bayer Garden Design, Inc. —Mountain View, CA
- $70,000 - $74,000 a year
- Full-time
- Spanish
- Construction site
- Bachelor of Science
- Health savings account
- Health insurance
Quick Apply
3d
Executive Assistant I
Stanford Health Care —Palo Alto, CA
- $45.94 - $59.73 an hour
- Full-time
- High school
- Basic math
- English
Senior Administrative Assistant Design Technology Platform
Intel —Santa Clara, CA
- $78,440 - $110,740 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
7d
Administrative Specialist (SHORT-TERM, TEMPORARY)
West Valley-Mission Community College District —Saratoga, CA
- $53.79 an hour
- Part-time
- Research
- Mid-level
- University
Curatorial Assistant, Asian American Art Initiative
Stanford University —Stanford, CA
- $30.39 - $38.94 an hour
- Extended hours
- Hybrid work
- Writing skills
- Project management
- University
- Travel reimbursement
- Health insurance
Sr. Executive Assistant
Adobe —San Jose, CA
- $98,200 - $196,250 a year
- Full-time
- Analysis skills
- Fair chance
- Senior level
Administrative Assistant
Masonic Home: Union City —Union City, CA
- $29 - $36 an hour
- Full-time
- Word processing
- Data entry
- Experience equivalent to degree accepted
- Tuition reimbursement
- Opportunities for advancement
Quick Apply
Program Assistant, Civics and Citizenship
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
Office Administrative Assistant
Clockwork Systems —Palo Alto, CA
- $25 - $40 an hour
- Temporary
- Google Workspace
- Merchandising
- Office
- Flexible schedule
- Food provided
Quick Apply
6d
Executive Assistant
WindBorne Systems —Palo Alto, CA
- $70,000 - $100,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant and Board Liaison
San Jose Museum of Art —San Jose, CA
- $80,000 - $95,000 a year
- Full-time
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Assistant - Supply Chain Leadership
Western Digital —San Jose, CA
- $77,900 - $103,800 a year
- Full-time
- Microsoft Outlook
- Quality control
- SharePoint
- Health savings account
- AD&D insurance
Quick Apply
Executive Business Partner
Intrinsic —Mountain View, CA
- $117,600 - $160,720 a year
- Full-time
- Google Workspace
- Mentoring
- Scripting
Executive Support Operator
Surefox North America Inc —Mountain View, CA
- $45.59 an hour
- 8 hour shift
- Background check
- Google Workspace
- Military
Quick Apply
Senior Project Coordinator
ACCO Engineered Systems —Pleasanton, CA
- Overtime
- Microsoft Excel
- 5 years
- Mid-level
Assembly Quoting Specialist 1
Sierra Circuits Inc. —San Jose, CA
- $19 - $24 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Basic math
Quick Apply
Certified Ophthalmic Assistant
Stanford Health Care —Palo Alto, CA
- $39.33 - $44.11 an hour
- Full-time
- Microsoft Word
- Background check
- Anatomy knowledge
- Paid parental leave
- Health savings account

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Project Design Admin Assistant

Jenna Bayer Garden Design, Inc.
Mountain View, CA

Quick Apply

Job Details

Full-time
$70,000 - $74,000 a year
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Spanish
Bluebeam Revu
Report writing
OR experience
English
Asana
Project management
Attention to detail
Calendar management
Geometry
Direct support
QuickBooks
Vectorworks
Algebra
Productivity software
Associate's degree
Technical Proficiency

Full Job Description

We are seeking a highly organized and proactive Project Design Admin Assistant to join our dynamic team. In this role, you will be the backbone of our project management and administrative operations, ensuring seamless coordination between design teams, clients, and vendors. Your energetic approach and attention to detail will help drive project success from inception through completion. This paid position offers an exciting opportunity to develop your office management skills while supporting innovative design projects. Landscape and Construction industry experience is a plus as well as English and Spanish speaking.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Role:

Manage all project communications : Provide accountable project notes, submitted into Asana, CompanyCam, Instagant, Google Suite, Dropbox, Docusign, Quickbooks and other tracking platforms, both server based and mobile/tablet.

Admin Support: Monitor communications, Calendar, timesheet entry. Work with Design Team and provide Admin support as needed.

Learn/Memorize clients and their projects details Manage multiple projects with various ranges of scopes of work.

Ensure clients receive superior service and appropriate level of communication. Develop effective, professional relationships with client asset managers.

Ensure contractors in territory complete projects on time and on budget. Complete all project schedules for incoming design and installation projects.

Manage project schedules insuring a minimum slip in schedule Manage orders, email and phone effectively and on time, ensuring each order is completed on time, every time.Responsibilities:

Implementation, execution and maintenance of project schedules that identify key milestones, project dependencies, and project resources. Will oversee day-to-day internal communications regarding project status.

Assists in preparing written materials including correspondence, bids, reports, procedures, and guidelines related to project file maintenance and document control. Review, proofread, and edit documents.

Preparing and documenting meeting minutes. Other duties as assigned

Competencies:To perform the job successfully, an individual should demonstrate the following.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Accredited College Degree BS or BA, and 6 months to one year related experience and/or training; or equivalent combination of education and experience in design, horticulture, or construction management.

Language Ability: Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and the public.

Mathematical Ability: Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry.

Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Proficiency in Microsoft Office, Google Suite, Bluebeam, Vectorworks, Quickbooks and Asana

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is an in office, on-site working with jobsite visits required regularly. This position is located in an office environment. The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch or crawl, and talk or hear. The employee is occasionally required to lift up to 25 pounds. This job does not have special vision requirements. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pay: $70,000.00 - $74,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

Do you have any Landscape or Construction Industry experience?

Education:

Associate (Preferred)

Experience:

Direct support: 2 years (Preferred)

Language:

Spanish (Preferred)

Ability to Commute:

Mountain View, CA 94043 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

project design admin assistant jobs in san jose, ca

Project Design Admin Assistant

Executive Assistant I

Senior Administrative Assistant Design Technology Platform

Administrative Specialist (SHORT-TERM, TEMPORARY)

Curatorial Assistant, Asian American Art Initiative

Sr. Executive Assistant

Administrative Assistant

Program Assistant, Civics and Citizenship

Office Administrative Assistant

Executive Assistant

Executive Assistant and Board Liaison

Senior Executive Assistant

Executive Assistant - Supply Chain Leadership

Executive Business Partner

Executive Support Operator

Senior Project Coordinator

Assembly Quoting Specialist 1

Certified Ophthalmic Assistant

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