Top 48 Proposal coordinator Jobs in San Jose, Ca

Event & Sales Coordinator - Willow Heights Mansion
WILLOW HEIGHTS MANSION INC —Morgan Hill, CA
- $25 an hour
- Extended hours
- Marketing
- Mid-level
- Hotel
Construction Project Coordinator
Bilt Rite Inc. —Newark, CA
- $70,000 - $80,000 a year
- Full-time
- Microsoft Word
- Background check
- English
- Health insurance
- Paid time off
Quick Apply
Catering Event Coordinator
CP Fine Catering/ GT4 Events —Campbell, CA
- $68,000 - $72,000 a year
- Weekends as needed
- Hospitality
- Heavy lifting
- Research
- Health insurance
- 401(k)
Quick Apply
Proposal Coordinator - Architecture Firm - Hayward!
Everforth, Cybercoders —Hayward, CA
- $75,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
7d
Coordinator, Customer Service II - TR
Corovan —San Jose, CA
- $22.75 - $28.00 an hour
- Overtime
- Microsoft Excel
- Bachelor of Science
- English
Quick Apply
Facilities Coordinator
CBRE —Santa Clara, CA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
21h
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Facilities Coordinator, on-site
CBRE —Mountain View, CA
- $34.00 - $36.06 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
13d
Facilities Coordinator - San Jose On-Site
CBRE —San Jose, CA
- $63,000 - $82,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
14d
Hospital Care Coordinator
Super Care, LLC —Milpitas, CA
- $26.40 - $38.12 an hour
- Full-time
- Background check
- Hospital
- Customer service
- Paid training
- Health insurance
Quick Apply
Assistant Fleet Coordinator
California Automotive Retailing Group, Inc —Fremont, CA
- $17.75 a month
- Full-time
- Contracts
- Communication skills
- Entry level
- Health insurance
- Opportunities for advancement
Quick Apply
Account Coordinator
INSIDE SOURCE INC. —San Jose, CA
- $60,000 - $65,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Marketing Communications Coordinator
Sandis —Campbell, CA
- $32 - $42 an hour
- Full-time
- Marketing
- Mid-level
- Office
- Paid jury duty
- Paid holidays
Quick Apply
Marketing Coordinator
Therma —San Jose, CA
- $31 - $36 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- OSHA
- Marketing
- AD&D insurance
- Disability insurance
Quick Apply
1d
Sales Coordinator | Full-Time | Santa Clara Convention Center
Oak View Group —Santa Clara, CA
- $32 - $35 an hour
- Weekends as needed
- Marketing
- Ability to walk for extended periods
- Basic math
- Health insurance
- Dental insurance
Sales Coordinator
Sonesta —Milpitas, CA
- $28 - $30 an hour
- Weekends as needed
- Basic math
- Mid-level
- Office
- Paid parental leave
- Health savings account
7d
Program Coordinator - Multicultural Student Center
Cabrillo College —Aptos, CA
- $5,394 - $6,245 a month
- Weekends as needed
- Current TB test
- Writing skills
- English
- Paid holidays
- Disability insurance
13d
Associate Program Experience Coordinator, Workplace
Tesla —Palo Alto, CA
- $76,000 - $114,000 a year
- Weekends as needed
- 5 years
- Research
- Office
- Commuter assistance
- Health savings account
Marketing Coordinator
DAHLIN Architecture | Planning | Interiors —Pleasanton, CA
- $70,000 - $77,000 a year
- Full-time
- Hybrid work
- Marketing
- Research
- Mid-level
- Health insurance
- Dental insurance
16h
Project Coordinator
Ascend —San Jose, CA
- $25 - $28 an hour
- Microsoft Outlook
- Construction site
- Customer service
- Dental insurance
- Vision insurance
Quick Apply

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proposal coordinator jobs near san jose, ca

Event & Sales Coordinator - Willow Heights Mansion

WILLOW HEIGHTS MANSION INC -
Morgan Hill, CA

Apply Now

Job Details

Part-time
$25 an hour

Qualifications

Sales negotiation
Customer communication
Spreadsheets
Employee relationship building
Driver's License
Golf cart assistance
Sales management systems proficiency
Productivity software
Event customer service
Food Handler Certification

Full Job Description

Inspired and framed by the natural beauty of the central coast region of California, the Léal hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. The collection represents a dynamic array of urban and rural assets, including restaurants, wineries, event venues, as well as full and select service boutique hotels that are dedicated to creating unique and memorable experiences for our guests. Whether your goal is to spend an evening dining and staying in comfort, hosting a wedding or corporate event for several hundred people, each of our properties delivers the ultimate hospitality experience while inspiring our guests to sip, savor and celebrate all of life's little every day and once in a lifetime special occasions.

Position Objective:

The Léal Hospitality group is looking for individuals who are passionate about hospitality and creating memorable experiences for our guests. The Event & Sales Coordinator plays a key role in creating exceptional and memorable experiences for our clients. This position is responsible for coordinating and executing events to ensure all timelines, logistics, and details are followed, resulting in a positive and seamless guest experience at any Léal property. The Event & Sales Coordinator works closely with the Sales, Events, Luxe Design, and Facilities teams to develop, manage, and oversee all aspects of event operations. This role requires flexible availability, including nights, weekends, and holidays, and hours may vary from part-time to full-time throughout the year based on event scheduling and business needs.

Essential Job Functions:

Event Sales:

Effectively contract events, including but not limited to weddings, rehearsal dinners, social events, school events, corporate events, holiday parties, fundraisers, bridal showers, baby showers, birthdays, etc., at a level to meet or exceed annual revenue goals
Actively solicit business to include prospecting, cold calling, and sales calls.
Conduct property tours for prospective clients and generate contracts and invoices
Maintain effective, organized, and timely follow-up on leads, proposals, and contracts.
Develop and implement sales strategies, plans, and projects for increasing revenue
Maintain complete and accurate records of potential and secured accounts, bookings, client requests, and specifications in the Sales & Catering Management system
Oversee the planning and coordination of details of booked business; create and distribute client BEO’s.
Attend local and regional wedding and event shows to generate potential sales
Work closely with all relevant departments in the planning process of each event, providing specific details on the precontracting phase, estimates given, ceremony, reception, and vendors requested for the wedding.
Expand and develop sales platforms
Create, design, and develop engaging graphic designs for print and electronic collateral, menus, website, and social media content that are aligned with our brand for marketing campaigns and efforts throughout our portfolio.
Take photos and videos for marketing content as needed
Assist with the development and implementation of marketing plans and projects for increasing business
Assist with developing and expanding marketing platforms
Assist with updating and maintaining our company social media pages
Assist with maintaining and improving brand identity, brand images, print collateral, and other design and communication assets
Assist with managing the productivity of marketing plans and projects
Monitor, review, and report on all marketing activity and results
Monitor, review, and report on all sales efforts, activity, and results to management on a regular basis
Maintain high standards for safety and cleanliness in all areas of the property (including front entrance, FOH, BOH, and back parking lot)
Communicate any areas of need, problems, and concerns from a guest to the Director of Hospitality
Complete all assigned projects on time, with clear communication regarding deadlines and workload.
Any other tasks or projects as requested by any member of management.

Event Execution/Coordination:

Oversee the communication of all relevant needs of client to appropriate departments in a timely and detailed manner (including Luxe Design, Culinary & Bakery, Facilities)
Oversee the production details for events (timelines, BOE, layouts)
Oversee the management of each event from initial sale through successful completion
Ensure coordination and banquet teams are trained and set up for success to so the day of event goes smoothly and events run according to schedule
Oversee the coordination with the Luxe Design team, photographer, videographer, DJ, officiant, entertainment acts, and any outside vendors upon arrival of event to review timeline and details
Work with client and guests to ensure all requests are met and ensure that guests are provided with a positive, memorable, and once in a lifetime experience
Coordinate and attend culinary tastings, final walkthroughs, and rehearsals
Ensure banquet staff is adequately prepared for event, coordinate staffing requirements and staff briefings
Oversee and direct banquet serving and banquet set-up staff to ensure all tasks are assigned and executed
Assist with setup and tear down of event as needed
Coordinate event rehearsals – include instruction for ushers, family seating, and wedding party processional and recessional
Maintain high standards for safety and cleanliness in all areas of the property
Ensure proper dining experience, deliver items, fulfill customer needs, remove courses, replenish items and refill glasses as needed
Perform all other duties as assigned by management

Required Education, Knowledge, Skills, and Competences:

Bachelor’s Degree (or in progress) preferred – Hospitality, Marketing, Communications, Event or Meeting Planning – or equivalent experience in the hospitality industry
Must be flexible and available to work a varying schedule to include weekdays, weekends, mornings, evenings, holidays, split shifts, and extended hours as business needs dictate
Customer service-oriented mindset with a focus on exceeding client expectations
Must possess exceptional communication, negotiation, and interpersonal skills, with the ability to build and maintain relationships at all levels
Maintain a professional and polished appearance in adherence with the company dress code
Must have advanced computer skills, including working with the Microsoft Office Suite (including Excel), Aisle Planner, Google Documents, etc.
Excellent organizational, planning, and follow-up skills.
Problem-solving skills and deductive reasoning abilities
Superior verbal communication and written skills required
Must possess and maintain a valid California Food Handler Certificate
Must possess and maintain a current ABC-approved California Responsible Beverage Serving Certification
Must possess and maintain a current California Driver's License with a satisfactory driving record
Will be required to travel to other locations within the portfolio on a frequent basis, including starting your shift at different properties. Drive company vehicles, including golf carts, at an appropriate speed and with caution
Ability to work under pressure and remain calm to resolve problems using good judgment
Ability to work cohesively with co-workers as part of a team

Apply Now

Refine Your Search

proposal coordinator jobs in san jose, ca

Event & Sales Coordinator - Willow Heights Mansion

Construction Project Coordinator

Catering Event Coordinator

Proposal Coordinator - Architecture Firm - Hayward!

Coordinator, Customer Service II - TR

Facilities Coordinator

Administrative Coordinator

Facilities Coordinator, on-site

Facilities Coordinator - San Jose On-Site

Hospital Care Coordinator

Assistant Fleet Coordinator

Account Coordinator

Marketing Communications Coordinator

Marketing Coordinator

Sales Coordinator | Full-Time | Santa Clara Convention Center

Sales Coordinator

Program Coordinator - Multicultural Student Center

Associate Program Experience Coordinator, Workplace

Marketing Coordinator

Project Coordinator

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