Company Overview
“Always the Best, Always Fun!”
DISCO Corporation is a global powerhouse in precision cutting, grinding, and polishing solutions, with a reputation for excellence across the semiconductor, medical devices, and electronic component industries. Headquartered in Tokyo, Japan, we are a forward-thinking company with a strong presence in 60+ locations worldwide with a diverse team of 7,000+ employees. Our success is driven by our core DISCO values that emphasize trust, continuous innovation, and an unwavering commitment to quality. At DISCO, we pride ourselves on fostering an inclusive culture where employees thrive, grow, and contribute to shaping the future of technology.
The US affiliate of DISCO Corporation, DISCO HI-TEC AMERICA, INC. (DHA), based in San Jose, CA, is looking for a dynamic and detail oriented Sr. Payroll Specialist to take ownership of our entire payroll function in our payroll team. As our company grows, you will play a pivotal role in ensuring accurate, compliant, and timely payroll processing.
Title: Senior Payroll Specialist
Location: San Jose, CA (onsite)
Salary: Depends on Experience
This is a full-time position with benefits including Bonuses, Insurance (Medical, Dental, Vision, Life), Health Savings Account, 401(k) program, Paid Time Off and Paid Holidays.
US Work Authorization required: this position does not provide Visa support.
Essential Job Functions:
- Manage the end-to-end multi-state U.S. payroll process for approximately 260 employees, ensuring accurate, timely, and compliant payroll processing.
- Oversee payroll administration for employees in two international Employer of Record (EOR) locations, ensuring compliance with company policies and applicable regulations.
- Manage multi-state payroll tax compliance, including state and local withholding, State Unemployment Tax (SUTA/SUI) rates, and applicable tax reciprocity agreements.
- Manage state payroll registrations and compliance by registering the company with new state tax and workforce agencies and ensuring adherence to state-specific payroll and employment laws, including minimum wage, overtime, and paid leave requirements.
- Ensure compliance with all applicable federal, state, and local payroll laws, regulations, and internal company policies.
- Generate, reconcile, and analyze payroll data using advanced Microsoft Excel (including PivotTable, XLOOKUP/VLOOKUP, formulas, etc.) to ensure payroll accuracy and support management reporting.
- Prepare payroll reports and financial summaries for Headquarters in Japan.
- Identify, investigate, escalate, and resolve payroll issues while maintaining accuracy, compliance and timeliness.
- Respond to employee inquiries regarding payroll, paychecks, tax withholding, deductions and related payroll matters.
- Develop, maintain, and continuously improve payroll Standard Operating Procedures (SOPs) and process documentation to enhance efficiency and consistency.
- Perform complex payroll calculations, including gross-up calculations, relocation benefits, bonuses, and other taxable employer-paid benefits. Provide guidance, training, and mentorship to junior payroll team members while promoting payroll best practices.
- Participate in cross functional projects, continuous improvement initiatives, and other DISCO corporate activities that support operational excellence and organizational growth.
- Perform other duties as assigned in support of the Operations Department.
Qualifications:
- Thorough understanding of federal, state, and multi-state payroll laws and compliance requirements.
- Detail-oriented with strong analytical, problem-solving, interpersonal, and written/verbal communication skills.
- Self-motivated, flexible, and able to work independently with minimal supervision while driving continuous process improvement.
- Certified Payroll Professional (CPP) certificate preferred.
- Japanese language proficiency is a plus.
- Knowledge of employee benefits administration is a plus.
Education and Experience:
- 8+ years of corporate payroll experience.
- Experience processing and analyzing payroll while ensuring compliance with federal, state, and local payroll tax regulations.
- Experience working in a fast-paced, growing organization with 200+ employees.
- Advanced proficiency in Microsoft Excel; proficiency in Microsoft PowerPoint.
- Experience in manufacturing or a similar industry is preferred.
DISCO Hi-Tec America, Inc. is committed to Equal Employment Opportunity and diversity in its workforce without discrimination.
"We are not accepting unsolicited resumes from recruitment agencies."
Job Type: Full-time
Pay: $100,000.00 - $130,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Do you have payroll experience ?
- Do you have payroll state compliance experience?
- Do you have CPP certificate?
Language:
Work Location: In person
