Top 55 senior program assistant Jobs in san jose, ca

Business Office Coordinator
Kensington Senior Living, LLC —Redwood City, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- Word processing
- Flexible schedule
Quick Apply
Sr. Administrative Assistant
Adobe —San Jose, CA
- $75,800 - $157,650 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Sr. Executive Assistant
Adobe —San Jose, CA
- $98,200 - $196,250 a year
- Full-time
- Analysis skills
- Fair chance
- Senior level
Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations
Capital One —San Jose, CA
- Email
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
Senior Office Assistant
Credo Semiconductor, Inc. —San Jose, CA
- $29 - $34 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
Quick Apply
Executive Assistant to Senior Vice Provost and Accreditation Liaison Officer
San Jose State University —San Jose, CA
- $7,800 - $8,584 a month
- Online Application
- University
- Senior level
Senior IT Support Specialist
Therma —San Jose, CA
- $85,000 - $110,000 a year
- Full-time
- Hybrid work
- Azure
- 5 years
- Mid-level
- AD&D insurance
- Disability insurance
Quick Apply
10d
Senior Administrative Assistant
Santa Clara University —Santa Clara, CA
- Full-time
- Google Workspace
- Research
- Mid-level
Senior Program Assistant, Garden Events
Associated Students of —San Jose, CA
- $19.95 an hour
- Part-time
- Background check
- Research
- Mid-level
Quick Apply
Senior Executive Assistant
LegalZoom —Mountain View, CA
- $88,700 - $141,800 a year
- Full-time
- Hybrid work
- Office
- Senior level
- Communication skills
- Health savings account
- Disability insurance
11d
Senior Executive Assistant
Palo Alto Networks —Santa Clara, CA
- $101,000 - $163,000 a year
- Full-time
- Office
- 8 years
- Mentoring
Sr Executive Assistant
ServiceNow —Santa Clara, CA
- $126,800 - $221,900 a year
- Online Application
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Residential
- Employee stock purchase plan
- Health insurance
Quick Apply
2d
Sr Executive Assistant
Imperative Care —Campbell, CA
- $107,000 - $121,000 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
9d
Sr. Executive Assistant & Project Manager
Guardant Health —Palo Alto, CA
- $96,985 - $156,900 a year
- Email
- Hybrid work
- Background check
- Microsoft Outlook
- 5 years
Sr. Administrative Assistant
Lam Research —Fremont, CA
- $36.54 - $73.08 an hour
- Microsoft Outlook
- Research
- In-person
Senior Administrative Coordinator
Stanford Univerity, Department of Pathology —Palo Alto, CA
- $23.59 - $49.69 an hour
- Temporary
- Hybrid work
- 6 years
- Customer service
- Mid-level
Quick Apply
Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
4d
Sr. Executive Assistant
Databricks —Mountain View, CA
- $155,300 - $213,500 a year
- Writing skills
- Research
- Office
- Parental leave
8d
Senior Executive Assistant Business Partner 2
Intuit —Mountain View, CA
- $53 - $72 an hour
- Microsoft Excel
- Microsoft Outlook
- Research
Senior Executive Assistant
Apptronik —Sunnyvale, CA
- $150,000 - $175,000 a year
- Google Workspace
- Office
- 8 years
1d

I want to receive the latest job alert for senior program assistant in san jose, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

senior program assistant jobs near san jose, ca

Senior Executive Assistant jobs in Santa Clara, CA

Senior Administrative Assistant jobs in San Jose, CA

Senior Executive Assistant jobs in Mountain View, CA

IT Support Specialist jobs in San Jose, CA

Senior Administrative Assistant jobs in Santa Clara, CA

Senior Executive Assistant jobs in Palo Alto, CA

Senior Executive Assistant jobs in San Jose, CA

Nursing Assistant jobs in Erie, Pa

Executive Assistant To Senior Vice President jobs in Grand Rapids, Mi

Administrative Assistant jobs in Lafayette, In

Executive Assistant To Senior Vice President jobs in New York, Ny

Executive Assistant To Senior Vice President jobs in Washington, Dc

Senior Executive Assistant jobs in Raleigh, Nc

Senior Executive Assistant jobs in Honolulu, Hi

Morning Pointe Senior Living jobs in Franklin, Tn

Dental Assistant jobs in Albuquerque, Nm

Grace Senior Living Rochester Hills jobs in Rochester Hills, Mi

Senior Executive Assistant jobs in Austin, Tx

Sunrise Senior Living jobs in Lombard, Il

Senior Executive Assistant jobs in San Francisco, Ca

Business Office Coordinator

Kensington Senior Living, LLC -
Redwood City, CA

Quick Apply

Job Details

$80,000 - $85,000 a year

Benefits

Flexible schedule

Qualifications

Microsoft Outlook
Presentation software
Word processing
English
High school diploma or GED

Full Job Description

Why Kensington Place? Because Our Promise is to love and care for your family as we do our own…and this extends to our team members too!

Become part of a community that’s driven by its unique core values: a Love for Seniors, Respect for Each Other, Passion for Excellence, and a Spirit to Serve.

Partner with us to find your path, grow your purpose, and expect the unexpected: deeper connections, better opportunities, and a stronger sense of belonging.

Schedule: Monday through Friday

Salary: $80,000-$85,000 Based on years of Experience

Summary:

The Business Office Coordinator is responsible for supporting the accounting and business-related aspects of the community to include administrative HR duties as backup to the HR manager as needed.

Primary Business Office Duties and Responsibilities:

1. Manages the accounts receivable process including monitoring of move in and move out activity, posting of charges into billing system, sending out monthly bills, and posting and depositing resident payments. Ensures timely collection activities, through follow-up inquiries, solving payment discrepancies. Partners with Director of Business Administration to report delinquent accounts to the Executive Director and negotiates with past due accounts.

2. Maintains confidentiality of all resident information. Adheres to accounting practices to ensure that resident funds are maintained in accordance with current federal and state regulations and guidelines.

3. Manages the accounts payables process, monitoring service agreements, timely batching of vendor and service provider invoices and expense vouchers for payment and filing of invoices and paperwork. Reconciles AMEX receipts daily to support monthly statement reconciliation process.

4. Ensures financial objectives are regularly communicated and understood by all departments. Ensures that department directors properly code invoices for payment and are managing effectively against their budget through “spend down” meetings.

5. In partnership with the Director of Business Administration, assists in preparing monthly financial operating statements, and other financial reports.

6. Partners with the Director of Business Administration and Executive Director in development of budgets and forecasts, analysis of variance, payroll and expenses to budget, and monitoring of capital expenditure expenses.

7. Maintains Admin budget and management of office equipment including computers, WiFi, postage machines and copiers.

8. Attends training courses and participates in other professional development activities as required.

Secondary Human Resource Duties and Responsibilities (as needed):

1. Ensures pre-employment reference checks, health screens, criminal background checks and drug screens are ordered and completed as needed in Director of Business Office Administrators’ absence.

2. Administers the process of ensuring that required training is assigned to team members, training is completed, and records of training are maintained in employment files as needed in Director of Business Office Administrators’ absence.

3. Processes staff payroll and maintains accurate payroll records. Duties include entering team members into the payroll system, adjusting payroll information as needed, monitoring time punches, processing payroll hours and dollars into the payroll system, and distribution of payroll checks as needed in Director of Business Office Administrators’ absence.

Knowledge and Skill:

1. Must have excellent verbal skills and communication abilities.

2. Ability to work effectively within a team-based environment.

3. Strong time management and organizational skills.

4. Must possess analytical skills and be able to effectively handle multiple projects concurrently.

5. Must demonstrate effective negotiation techniques.

6. Knowledge of Generally Accepted Accounting Practices and local, state, and federal tax laws.

7. Must have excellent computer skills including; Word, Excel, Outlook, Power Point, and Property Management Systems.

Qualifications:

1. Must be able to clearly and proficiently communicate with people of all ages and abilities, displaying consideration of their rights and sensitivities, while maintaining an energetic, positive attitude.

2. Must be able to read and write English, and follow verbal and written instructions.

3. Must maintain a clean and well-groomed appearance and follow the dress code as outlined in the employee handbook.

4. Ability to work flexible hours including weekends and evenings. 5. Be physically and mentally capable of performing assigned tasks.

6. Demonstrates freedom from pulmonary tuberculosis by a health screening performed by a physician not more than (6) months prior to or (7) days after employment

7. Must be cleared in a criminal background check administered in the state of California.

8. Minimum of 3 years in financial management position(s), with preferable retirement living or home-care background.

9. Experience in managing HR generalist functions is preferred.

10. High school diploma required; Bachelor’s degree strongly preferred.

Mental and Physical Requirements:

1. Requires ability to stand and walk short and long distances for extended periods of time.

2. Must be able to lift and/or carry objects in excess of 25 pounds.

3. Requires reaching above, below, and at shoulder length.

4. Ability to remain calm and positive in stressful situations.

Quick Apply

Refine Your Search

senior program assistant jobs in san jose, ca

Business Office Coordinator

Sr. Administrative Assistant

Sr. Executive Assistant

Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations

Senior Office Assistant

Executive Assistant to Senior Vice Provost and Accreditation Liaison Officer

Senior IT Support Specialist

Senior Administrative Assistant

Senior Program Assistant, Garden Events

Senior Executive Assistant

Senior Executive Assistant

Sr Executive Assistant

Sr Executive Assistant

Sr. Executive Assistant & Project Manager

Sr. Administrative Assistant

Senior Administrative Coordinator

Senior Executive Assistant

Sr. Executive Assistant

Senior Executive Assistant Business Partner 2

Senior Executive Assistant

I want to receive the latest job alert for senior program assistant in san jose, ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected