Top 62 Administrative associate Jobs in San Jose Ca

Administrative Associate, Strategic Ventures (Hybrid)
Stanford University —Stanford, CA
- $46.95 - $53.03 an hour
- Full-time
- Hybrid work
- 6 years
- Management
- Customer service
7d
DAAAS Administrative Associate
Stanford University —Stanford, CA
- $37.12 - $40.85 an hour
- Part-time
- Office
- 3 years
- Administrative experience
Administrative Associate
Stanford University —Stanford, CA
- $34.08 - $42.20 an hour
- Full-time
- Mid-level
- Office
- 3 years
1d
Program Associate
Stanford University —Stanford, CA
- $37.50 - $40.86 an hour
- Weekends as needed
- Hybrid work
- Bachelor of Science
- Office
- 3 years
- Flexible schedule
Administrative Associate 3, Faculty Onboarding Coordinator
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Showroom Associate
California Closets —Morgan Hill, CA
- $21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Showroom Associate
California Closets —Los Altos, CA
- $21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Sales Associate 销售/ Office Assistant文员 - 六福珠宝Lukfook Jewelry
FC US HOLDING CORPORATION —Palo Alto, CA
- $20 - $30 an hour
- Part-time
- Customer service
- Office
- In-person
- Paid training
- Health insurance
Quick Apply
Administrative Associate 4
Stanford University —Stanford, CA
- $45.23 - $51.03 an hour
- Full-time
- Hybrid work
- 6 years
- Customer service
- Research
Administrative Associate 2
Stanford University —Stanford, CA
- Multiple hires
- Hybrid work
- Mid-level
- Office
- 3 years
3d
Administrative Associate
viva —Stanford, CA
- $35 - $40 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Cardiology
- Opportunities for advancement
Administrative Associate 3
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
Medical Records Associate & Administrative Specialist
Waverley Surgery Center —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Surgery
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
7h
Front Office Associate - Peninsula Center of Cosmetic Dentistry
SGA Dental Partners —Los Altos, CA
- $27 - $30 an hour
- Full-time
- Dental office
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Property & Workplace Operations Associate
LG Electronics —Santa Clara, CA
- $33.65 - $38.46 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Office Management Associate
Beacon Pointe Advisors LLC —Campbell, CA
- $65,000 - $75,000 a year
- Microsoft Excel
- Mid-level
- Office
Client Services Associate-Mailroom
SPS North America —Santa Clara, CA
- $25 an hour
- Ability to walk for extended periods
- Computer literacy
- Maintenance
- Health savings account
- Disability insurance
Quick Apply
Community Associate
International Workplace Group plc —San Jose, CA
- $24.05 an hour
- Full-time
- 18 years or older
- Computer literacy
- English
- Paid holidays
- Paid time off
1d
071126: Multiple Front Desk Associate Openings
Massage Envy —San Jose, CA
- $20 an hour
- Choose your own hours
- Clinic
- Math
- Computer skills
- Wellness program
- Health insurance
Quick Apply
Part Time Front Desk Associate - Closing shifts
Bintang Badminton —Santa Clara, CA
- $21 - $23 an hour
- Part-time
- 18 years or older
- Front desk
- In-person
Quick Apply
2d

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Administrative Associate, Strategic Ventures (Hybrid)

Stanford University -
Stanford, CA

Apply Now

Job Details

Full-time
$46.95 - $53.03 an hour
7 days ago

Qualifications

Visa requirements compliance
Space allocation
Financial operations
Staff supervision
Vendor selection
Team member evaluation
Office activity coordination
Financial data reconciliation
6 years
Management
Renovation
Business travel arrangements
Major facility renovations
Renovation project management
Financial transaction processing
Educational events
Customer service
Spreadsheets
Staff scheduling
Presentations for conferences or internal meetings
Content editing
Brochures
Executive administrative support
Performance feedback (performance evaluation method)
Financial management report preparation
Research
Mid-level
High school diploma or GED
Social media platforms
Managing budgets in a finance role

Full Job Description

Stanford University School of Medicine is seeking an Administrative Associate for its Strategic Ventures team to provide complex administrative or operational support with minimal supervision.

Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

Duties include:

Act on behalf of the supervisor and other team leaders in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Create, edit, and organize electronic and print materials for presentations for both internal and external meetings. Prepare collateral for meetings as needed.
Plan and schedule calendars without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process a variety of financial transactions.

Budgeted Salary Range: The expected pay range for this position is $46.95 to $53.03 per hour in Stanford work locations.

Core Duties :

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
Analyze and review material and extract pertinent information for briefing purposes.

Positions at this level also include one or more of the following duties:

In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
Responsible for leading the administrative functions of a program or unit.
Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
Serve as building coordinator.
Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities :

Advanced computer skills and demonstrated experience with office software and email applications.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

Apply Now

Refine Your Search

administrative associate jobs in san jose ca

Administrative Associate, Strategic Ventures (Hybrid)

DAAAS Administrative Associate

Administrative Associate

Program Associate

Administrative Associate 3, Faculty Onboarding Coordinator

Showroom Associate

Showroom Associate

Sales Associate 销售/ Office Assistant文员 - 六福珠宝Lukfook Jewelry

Administrative Associate 4

Administrative Associate 2

Administrative Associate

Administrative Associate 3

Medical Records Associate & Administrative Specialist

Front Office Associate - Peninsula Center of Cosmetic Dentistry

Property & Workplace Operations Associate

Office Management Associate

Client Services Associate-Mailroom

Community Associate

071126: Multiple Front Desk Associate Openings

Part Time Front Desk Associate - Closing shifts

I want to receive the latest job alert for administrative associate in san jose ca

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