Top 155 Executive coordinator Jobs in San Jose Ca

Office & Membership Operations Coordinator
San Jose Chamber of Commerce —San Jose, CA
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Health insurance
Quick Apply
9d
Events Coordinator, Comms. Specialist
eBay Inc. —San Jose, CA
- $107,200 - $143,100 a year
- Full-time
- Hospitality
- Mid-level
- 3 years
- Paid time off
- Parental leave
Executive Coordinator
Na Ali'i Consulting & Sales, LLC. —Mountain View, CA
- $90,000 - $115,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
Operations Coordinator
A&D Precision —Fremont, CA
- $25 - $30 an hour
- Part-time
- Research
- Mid-level
- Warehouse
Quick Apply
Bilingual Case Manager and Outreach Coordinator-PT TEMP UNTIL 9/1/26
Project Sentinel —Redwood City, CA
- $27 - $28 an hour
- Part-time
- Hybrid work
- Spanish
- Writing skills
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Independent Living Services Coordinator
East Bay Innovations —Hayward, CA
- $34.65 an hour
- Full-time
- 5 years
- Driver's License
- Bachelor's degree
- Mileage reimbursement
- AD&D insurance
Quick Apply
4d
Executive Assistant - Japanese Bilingual
PASONA N A, INC. —Palo Alto, CA
- $30 - $40 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- English
- Free parking
13d
Executive Assistant and Board Liaison
San Jose Museum of Art —San Jose, CA
- $80,000 - $95,000 a year
- Full-time
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
Admission Coordinator
BRISTOL HOSPICE - EAST BAY LLC —San Jose, CA
- $34 - $36 an hour
- Full-time
- 18 years or older
- Mid-level
- Office
- Mileage reimbursement
- Health savings account
Quick Apply
10d
Executive Coordinator
Rhombus Power —Palo Alto, CA
- $70,000 - $100,000 a year
- Senior level
- Leadership
- Communication skills
- Health insurance
- Dental insurance
HUMAN RESOURCES ANALYST, SENIOR
San Jose/Evergreen Community College District —San Jose, CA
- $161,815 a year
- Monday to Friday
- Writing skills
- English
- Office
- Paid holidays
- Disability insurance
Administrative Business Partner & Chapter Operations Coordinator
Roche —Pleasanton, CA
- $82,500 - $153,100 a year
- Online Application
- Google Workspace
- Mid-level
- Bachelor's degree
4d
Business Operations & Administration Coordinator
WindBorne Systems —Palo Alto, CA
- $75,000 - $110,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
- Health insurance
- Dental insurance
Project Executive
Therma —San Jose, CA
- $215,000 - $235,000 a year
- Full-time
- Bachelor of Science
- US work authorization
- Organizational skills
- AD&D insurance
- Disability insurance
Quick Apply
Recruiting Coordinator
Coram AI —Sunnyvale, CA
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- English
- Mid-level
- Continuous improvement
- Paid holidays
- Health insurance
10d
Executive Administrator to CFO Staff & Investor Relations Coordinator
KLA —Milpitas, CA
- $34.19 - $58.13 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Employee stock purchase plan
- Paid holidays
Recruiting Coordinator (Contract)
SK hynix America —San Jose, CA
- $69,000 - $95,000 a year
- Contract
- Office
- Bachelor's degree
- In-person
Human Resources Coordinator
CAIR San Francisco Bay Area —Santa Clara, CA
- $33 - $39 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- 401(k) matching
Quick Apply
Operations Coordinator
FocusKPI Inc. —Mountain View, CA
- $30 - $36 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- English
5d
Marketing Coordinator
HackerRank Careers —Santa Clara, CA
- $85,000 - $135,000 a year
- Product management
- Leadership
- Entry level
Quick Apply
11d

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Office & Membership Operations Coordinator

San Jose Chamber of Commerce -
San Jose, CA

Quick Apply

Job Details

Full-time
$70,000 - $85,000 a year
9 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Teamwork
Administrative experience
Client database systems
Attention to detail
QuickBooks
Organizational skills
Productivity software

Full Job Description

Office & Membership Operations Coordinator

San Jose Silicon Valley Chamber of Commerce

San Jose, CA | Full-Time | In-Person

Reports to: Chief of Staff

About the San Jose Silicon Valley Chamber of Commerce

The San Jose Silicon Valley Chamber of Commerce is the voice of business in the greater San Jose region, representing a diverse membership of businesses across industries, sizes, and stages of growth. As one of the region’s leading business organizations, the Chamber is committed to advancing economic opportunity, fostering inclusive growth, and creating meaningful connections that strengthen our business community.

We are entering an exciting period of growth, supported by an engaged Board of Directors and a passionate staff team. Together, we are building a more innovative, connected, and impactful Chamber; one that delivers real value to its members and serves as a trusted partner for business success in San Jose.

Position Summary

The Office & Membership Operations Coordinator serves as the operational backbone of the Chamber, ensuring a welcoming, professional, and efficient office environment, maintaining the integrity of member data and supporting the organization’s financial and event operations.

This role is ideal for a highly organized professional who enjoys creating order, delivering exceptional customer service, and supporting a mission-driven team. The successful candidate will be equally comfortable greeting our members to our Board of Directors, maintaining financial records, preparing event materials, troubleshooting office equipment, and ensuring member information is accurate and up to date.

Key Areas of Responsibility

Office Administration & Operations

● Open and close the Chamber office each business day (office hours are 9-5pm).

● Serve as the primary receptionist and first point of contact for visitors, members, board members, elected officials, and community partners.

● Maintain a professional, welcoming, and organized office environment.

● Set up and break down conference rooms and meeting spaces for board meetings, committee meetings, member meetings, events, etc.

● Organize office logistics and vendor relationships.

● Monitor and replenish office supplies and refreshments.

● Ensure office equipment is functioning properly, including printers, copiers, phones, conference technology, and postage systems.

● Coordinate maintenance requests and vendor service calls as needed.

● Support staff with general administrative and operational needs.

Membership Database & CRM Administration

● Serve as the Chamber’s primary CRM administrator and data steward.

● Maintain accurate member records in GrowthZone, including company information, contacts, memberships, sponsorships, and engagement history.

● Implement and monitor CRM hygiene standards to ensure data quality and consistency.

● Respond to staff inquiries regarding member records, histories, and engagement information.

● Assist with membership processing, renewals, invoicing, and record updates.

Bookkeeping & Financial Administration

● Serve as the Chamber’s financial administrative support.

● Monitor accounts payable in bill.com, ensure vendors are being paid in a timely manner and coordinate on Accounts Payable with outsourced accounting firm on a regular basis.

● Process, track, and reconcile Accounts Receivable payments received via ACH and check in GrowthZone; prepare and submit weekly bank deposits.

● Coordinate with outsourced accounting firm and Membership staff to follow-up with members on outstanding invoices.

● Follow-up with members to update credit card and billing information in Growth Zone.

● Prepare and track payments, deposits, and membership renewals in Growth Zone.

Partner with the outsourced accounting firm to develop and manage accounting policies, procedures, and SOPs, and implement process improvements as needed.

● Assist with financial recordkeeping and managing documentation in SharePoint.

● Work with banking contacts as needed to open and/or close accounts and troubleshoot access issues, etc.

Events & Program Support

● Provide operational support for Chamber events, programs, and meetings.

● Produce name tags, registration materials, attendee lists, signage, and event packets.

● Coordinate event supplies and logistics.

● Support in-office event registration and check-in processes. May be asked to support off-site signature events.

● Assist staff with program and event preparation and post-event follow-up.

Member & Stakeholder Service

● Deliver exceptional customer service to members, sponsors, Board Members, community partners, civic leaders and the public.

● Respond to inquiries and route requests appropriately.

● Help ensure a positive and professional experience for all Chamber stakeholders.

Qualifications & Skills

Required

● 3+ years of experience in office administration, operations, bookkeeping, membership services, customer service, or a related role.

● Strong organizational skills with exceptional attention to detail.

● Ability to manage multiple priorities and deadlines simultaneously.

● Professional communication and interpersonal skills.

● Proficiency with Microsoft Office Suite and cloud-based software platforms.

● Experience maintaining databases or CRM systems.

● Basic bookkeeping or financial administration experience.

Preferred

● Experience with GrowthZone, QuickBooks Online, or similar systems.

● Experience supporting nonprofit, association, Chambers of Commerce, or membership organizations.

● Experience working with boards, executives, or community leaders.

Team & Work Environment

· Apply a growth mindset in daily work, identifying opportunities to strengthen capabilities, collaborate with colleagues, and advance the Chamber’s mission.

· Participate as a collaborative member of the Chamber team, supporting shared coverage and office responsibilities.

· Availability for early morning, evening, or weekend events.

· Work is primarily performed on-site at the Chamber office.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive coordinator jobs in san jose ca

Office & Membership Operations Coordinator

Events Coordinator, Comms. Specialist

Executive Coordinator

Operations Coordinator

Bilingual Case Manager and Outreach Coordinator-PT TEMP UNTIL 9/1/26

Independent Living Services Coordinator

Executive Assistant - Japanese Bilingual

Executive Assistant and Board Liaison

Admission Coordinator

Executive Coordinator

HUMAN RESOURCES ANALYST, SENIOR

Administrative Business Partner & Chapter Operations Coordinator

Business Operations & Administration Coordinator

Project Executive

Recruiting Coordinator

Executive Administrator to CFO Staff & Investor Relations Coordinator

Recruiting Coordinator (Contract)

Human Resources Coordinator

Operations Coordinator

Marketing Coordinator

I want to receive the latest job alert for executive coordinator in san jose ca

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